Purchase Microsoft Products

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UB has partnered with Microsoft for special pricing, in-store pickups and free shipping on all standard orders for Surface tablets, laptops and accessories for institutional purchases from the Walden Galleria Microsoft Store.

Unsure How Your Department Selects Products?

Not all brands and types of notebooks, desktops and tablets can be easily supported by the campus IT staff.  Contact your information technology support staff for assistance. Find the support staff for your unit, department or academic area.

Purchase Microsoft with State Funds

Use the Procurement Card (PCard) for state funds.

Use State PCard for Campus Delivery

1. Request a quote from Stacey Herod, Microsoft Business Sales Specialist:

Stacey Herod
Microsoft Retail Store
Walden Galleria
stherod@microsoft.com
716-697-5367

To ensure quick processing, please be sure to include the following in your request:

  • that you are using a PCard
  • that the order is for campus delivery
  • the requested delivery timeframe; the supplier will notify you if your requested delivery timeframe is not available

2. Within 2-3 business days, Microsoft will email you the quote. Review your quote and reply to confirm the order and authorize Microsoft to proceed with the transaction.

3. Within 1-3 business days, Microsoft will send you an email with a link to a secure form for your PCard information. Complete the form and email it back to the supplier. Once received, your order will be processed and shipped within one business day.

Use State PCard for In-Store Pickup

Identify yourself as a University at Buffalo employee who is making an educational purchase. This will ensure you receive UB’s applicable discounts and special pricing. We recommend that you bring your UB ID Card (UBCard) and the tax-exempt certificate.

Product Availibilty

Availability of products is limited to current store stock, so if you urgently need an item we recommend you contact Stacey Herod at the Walden Galleria Microsoft Retail Store in advance, to find out product availability.

Purchase Microsoft with Research Foundation (RF) or UB Foundation (UBF) Funds

Use the PCard for RF funds, the PCard for UBF funds or use a Purchase Order.

Use RF or UBF PCard for Campus Delivery

1. Request a quote from Stacey Herod, Microsoft Business Sales Specialist:

Stacey Herod
Microsoft Retail Store
Walden Galleria
stherod@microsoft.com
716-697-5367

To ensure quick processing, please be sure to include the following in your request:

  • that you are using a PCard
  • that the order is for campus delivery
  • the requested delivery timeframe; the supplier will notify you if your requested delivery timeframe is not available

2. Within 2-3 business days, Microsoft will email you the quote. Review your quote and reply to confirm the order and authorize Microsoft to proceed with the transaction.

3. Within 1-3 business days, Microsoft will send you an email with a link to a secure form for your PCard information. Complete the form and email it back to the supplier.  Once received, your order will be processed and shipped within one business day.

Use RF or UBF PCard for In-Store Pickup

Identify yourself as a University at Buffalo employee who is making an educational purchase. This will ensure you receive UB’s applicable discounts and special pricing. We recommend that you bring your UB ID Card (UBCard) and the tax-exempt certificate.

Product Availibilty

Availability of products is limited to current store stock, so if you urgently need an item we recommend you contact Stacey Herod, in advance, to find out product availability.

Use a Purchase Order

1. Request a quote from Stacey Herod, Microsoft Business Sales Specialist:

Stacey Herod
Microsoft Retail Store
Walden Galleria
stherod@microsoft.com
716-697-5367

To ensure quick processing, please be sure to include the following in your request:

  • that you are using a Purchase Order
  • that the order is either for campus delivery or in-store pickup
  • if delivered, give the requested delivery timeframe; the supplier will notify you if your requested delivery time frame is not available

2. Within 2-3 business days, Microsoft will email you the quote.

  • Review your quote and reply to confirm the order and authorize Microsoft to proceed with the transaction.
  • Once confirmed attach the quote to an eReq and submit it for processing.

Returns and Credits

Most manufacturers and resellers have limited return policies or fees applied to returned items. It is important that you contact the buyer associated with your order (not the vendor) to resolve any issues.

Contact an Expert

Kristy Smith

Purchasing, Procurement Services

Phone: 716-645-4504

Email: kristysm@buffalo.edu

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