The responsible office provides the draft policy, procedures and
related documents to constituents, stakeholders, vice presidents,
deans and senior administration, as appropriate, who can offer a
broad perspective on the content and application of the policy.
After deliberating the feedback, the responsible office updates the
draft policy and related documents.
The responsible office forwards the draft policy, procedures and
related documents to Policy and Operational Excellence (POE). POE
reviews the draft for clarity, coherence, structure, format,
expression and other editorial aspects.
Members of the responsible office and other subject matter
experts, as appropriate, attend the Policy Review Group (PRG)
meeting to discuss the policy, procedures and related documents and
respond to questions. The PRG reviews the draft for
understandability, practicality, implementability and potential
The responsible office considers feedback, researches questions,
and revises the draft policy, procedures, and related documents, as
Depending on the initial guidance received from university legal
counsel in the University Policy Proposal, the responsible office
may be required to forward the final draft policy to university
legal counsel for a second review.
The responsible office updates the final draft policy based on
guidance received from university legal counsel, then forwards the
final draft to Policy and Operational Excellence.