Modify a UB Policy

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Keep your policy relevant. Regular reviews are key to keeping your policy consistent with current practices.

The Policy Revision Process

When you need to make a change to a policy, whether it is an edit or a revision, follow the policy revision process.   

Determine If the Change Is an Edit

Edits are changes that do not have a significant impact on the policy. Edits include:

  • Adding or revising a definition 
  • Adding or correcting related links including urls 
  • Updating or adding contact information
  • Reflecting department name changes
  • Correcting grammar, spelling or punctuation
  • Adding or changing procedures or guidance

The responsible office updates the existing policy and submits the draft (with changes showing) to Policy, Compliance and Internal Controls.

In addition to the policy draft, complete the University Policy Review form to document the review and obtain the approval of the responsible executive or designee.

Edits will be made by Policy, Compliance and Internal Controls and posted to the Policy Library.

If it is not clear whether the change is an edit or a revision, the responsible office and Policy, Compliance and Internal Controls will work together to make the determination.

Contact Pam Lojacono for advice and guidance when making changes to a policy.

Determine If the Change Is a Revision

Revision means the policy will undergo substantive changes. Revisions include:

  • Changing the initial policy intent or objective
  • Modifying or adding to the initial policy requirements
  • Changes in federal, state or local laws or regulations

Revisions closely follow the steps of new policy development, but on a smaller scale.

Revisions don't require a Policy Proposal, but depending on the extent of the revision, could benefit from the expertise and collaboration of a policy writing group. Start with Step 5 of the Policy Development Process when revising a policy.

Retire an Existing Policy

The responsible office may propose to retire a policy that has outlived its usefulness or combine that policy with another to improve its effectiveness.

Complete the University Policy Review form to document the decision and rationale to retire the policy and obtain the approval of the responsible executive or designee.

If it is not clear whether to retire the policy or combine it with another policy, the responsible office and Policy, Compliance and Internal Controls will work together to make the determination.

Contact Pam Lojacono for advice and guidance when considering the decision to retire a policy.

Contact an Expert

Pam Lojacono.

Pamela Lojacono

Policy and Operational Excellence

Phone: 716-645-6070

Email: plojacon@buffalo.edu

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