When you need to make a change to a policy, whether it is an edit or a revision, follow the policy revision process.
Edits are changes that do not have a significant impact on the policy. Edits include:
The responsible office updates the existing policy and submits the draft (with changes showing) to Policy and Operational Excellence.
In addition to the policy draft, complete the University Policy Review form to document the review and obtain the approval of the responsible executive or designee.
Edits will be made by the Policy and Operational Excellence Office and posted to the Policy Library.
If it is not clear whether the change is an edit or a revision, the responsible office and Policy and Operational Excellence will work together to make the determination.
Contact Policy and Operational Excellence for advice and guidance when making changes to a policy.
Revision means the policy will undergo substantive changes. Revisions include:
Revisions closely follow the steps of new policy development, but on a smaller scale.
Revisions don't require a Policy Proposal, but depending on the extent of the revision, could benefit from the expertise and collaboration of a policy writing group. Start with Step 5 of the Policy Development Process when revising a policy.
The responsible office may propose to rescind a policy that has outlived its usefulness or combine that policy with another to improve its effectiveness.
Complete the Univeristy Policy Review form to document the decision and rationale to rescind the policy and obtain the approval of the responsible executive or designee.
If it is not clear whether to rescind the policy or combine it with another policy, the responsible office and Policy and Operational Excellence will work together to make the determination.
Contact Policy and Operational Excellence for advice and guidance when considering the decision to rescind a policy.