University at Buffalo (UB) 
Administrative Services Gateway
Administrative Services GatewayBuilding partnerships through collaboration
Administrative Services GatewayA state professional employee with a 12 month appointment can arrange to work 10 months and be paid over the entire year. College year professional positions result in a financial savings to departments and provide flexibility in the employees’ schedules.
| Abbreviation | Pay Basis | Definition |
|---|---|---|
| ANN | Annual | Professional, Classified and Faculty employees with a 12-month obligation who are paid over 26 pay periods |
| BIW | Biweekly | Adjunct instructors and TA/GA's paid on a bi-weekly basis |
| CAL | Calendar Year | Faculty with a 10-month obligation who are paid over 26 pay periods |
| CYF | College Year Full | Professional employees with a 10-month obligation paid over 26 pay periods |
| FEE | Fee | Employees paid on a fee basis including Student Assistants, Scholarship Recipients, Summer and Winter Appointments, Fee employees and Extra Service appointments |
| HRY | Hourly | Non-student employees paid on an hourly basis |
| 21P | 21P | Faculty with a 10-month obligation who are paid over 21 pay periods |
New Employees
Existing Employees
An ePTF only needs to be submitted once to change a PERM employee from 12 month to 10 month.
Eligibility for permanent appointment or progression towards permanent appointment
All previously earned vacation and sick time
Your health, dental, vision, prescription, etc. benefits will continue for the entire year
Staff enrolled in the Employees’ Retirement System (ERS) or the Teachers’ Retirement System (TRS) will receive a full year’s credit for the completion of each year for the purpose of retirement service credit
New salary will be adjusted and paid over 12 months
Leave accruals will be earned for the 10 months worked
Money contributed to individual retirement contracts will be based on the lower salary amount for members of the Optional Retirement Program (TIAA/CREF)
The calculation for the value of sick leave to offset health insurance premiums in retirement will be lower
If all approvers agree on changing a 10 month appointment to a 12 month appointment, effective the next August 1, the position will be changed.