Information for Clubs and Organizations

At UB, we recognize that clubs and organizations are an invaluable part of the university community. We are proud to support campus groups by offering a variety of programs and services designed to help them.

On this page:

Serving Student Clubs and Organizations

Student Engagement assists student organizations by providing a range of services, including but not limited to:

  • Advisement on policies from Student Life, the university and SUNY
  • Starting a new student organization
  • Campus programs
  • Officer elections
  • Budget requests
  • Fundraising
  • Travel
  • Student Union office space
  • Participation in recruiting events

Student Organization Workshops

Discover how your student organization can be more efficient and effective in meeting its goals and using the resources available throughout the university.

We also encourage you to view the available workshops for student organizations, or contact Student Engagement to request a different workshop for your club or organization.

Recruiting Opportunities

If you represent a campus organization, there are a number of ways you can connect with new students and introduce them to your group:

  • UBLinked Involvement Fair (during summer orientation)
  • CampusFEST (during Welcome Weekend)

Students will learn how campus groups contribute to UB’s community, tradition and pride — and see firsthand how they can get involved.

Eligibility

To be eligible to participate in either recruitment opportunity, your student organization must be recognized through UB’s official recognition process, and must also have an up-to-date profile in UBLinked. Please contact Student Activities and Organizations if you have questions about your eligibility.

New Student Organization Recognition Process

New student organizations must be officially recognized in order to participate in certain campus-wide events and have a presence on UBLinked. An organization can be recognized by one of UB’s student governments, or by a university department or office. We encourage you to visit the Student Engagement office, and then we can refer you to the appropriate recognizing agent if needed.

Student Government Recognition University Department or Office Recognition

Student governments can serve as official recognizing agents for new student organizations. All organizations must comply with all the formal rules and regulations related to the student government’s recognition process.

There are currently seven student governments that have an affiliation with the University at Buffalo:

To learn more about receiving recognition by one of these governments, please contact them directly.


About Student Governments


At UB, independent student governments proudly represent the student body to university administration. All our governments are funded by the mandatory student activity fee, per SUNY guidelines.

Student organizations seeking recognition from a university department or office are required to perform the following in order to be formally recognized:
  • Visit the UBLinked registration page.
  • Scroll down to Register New and select "Register a New Organization".
  • Follow the instructions and setps to create a new organization page on UBLinked.
  • Once you submit the registration request it will be reviewed by Student Engagement Staff who will then arrange a mandatory advisement session.

 

Additional Requirements

 

Seek approval from a university department or office.  A letter of support must be written by the school's Dean or Director and sunmitted to Student Engagement.  

A constitution for the proposed student organization is submitted to Student Engagement for reciew and approval. 

Student Organization Registration

To complete recognition for student organizations via UBLinked, follow these steps:

Step 1. Learn about the recognition policy.

Step 2. Log into UBLinked.

Step 3. Follow the instructions on UBLinked to register the organization, and receive confirmation that your recognition has been approved.

Step 4. If your organization has not been approved, you must follow instructions to complete your submission until approval has been confirmed.

Step 5. Maintain current information on UBLinked, including contact information of all officers, advisors, and liaisons; roster of active members; and group’s constitution and by-laws, including those organizations external to the University with which the group may be affiliated

University Council Representative

The University Council serves as the primary oversight and advisory board to the University at Buffalo and its president and senior officers. This student representative sits on a 10-member board (the others are appointed by the governor of the State of New York) and serves as the voice for all UB students.

Duties

The regular duties of the University Council include reviewing the university’s major plans and activities in the areas of academics, student life, finances, and building and grounds, and then making recommendations to benefit the university in matters of community and alumni relations. A more detailed description of the roles and responsibilities of the University Council can be found in the New York State Education Law, Section 356.

For more information, please:

Guidelines and Policies

Fraternity and Sorority Life

Anti-Discrimination Policy

The Inter-Greek Council, the Inter-Fraternity Council, the National Pan-Hellenic Council, the Panhellenic Council, and the United Council of Cultural Fraternities and Sororities do not discriminate on the basis of race, color, national origin, sexual orientation, condition of handicap, religion or creed.

Hazing

Statement on Hazing

Hazing is defined as “any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol, paddling in any form, creation of excessive fatigue, physical and psychological shocks, quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste, engaging in public stunts and buffoonery, morally degrading or humiliating games and activities, and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law.” This information comes from FIPG (Fraternity Insurance Purchasing Group); all groups are required to follow FIPG policy or their national policy.

Risk Management Policy

The Risk Management Policy of FIPG, Inc. includes provisions that can apply to all fraternity entities and all levels of fraternity membership. This policy addresses the use of alcohol and other drugs, hazing and other concerns.

Hazing

Statement on Hazing

Hazing is defined as “any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol, paddling in any form, creation of excessive fatigue, physical and psychological shocks, quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste, engaging in public stunts and buffoonery, morally degrading or humiliating games and activities, and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law.” This information comes from FIPG (Fraternity Insurance Purchasing Group); all groups are required to follow FIPG policy or their national policy.

Risk Management Policy

The Risk Management Policy of FIPG, Inc. includes provisions that can apply to all fraternity entities and all levels of fraternity membership. This policy addresses the use of alcohol and other drugs, hazing and other concerns.

Policy and Operational Guidelines for Social Fraternal Organizations

Social fraternal organizations must encourage academic excellence, self-governance and service while offering opportunities for leadership. These groups are also expected to complement the University’s mission, and comply with campus policies, rules and regulations as well as federal, state and local laws. The Policy and Operational Guidelines address governance, responsibilities and other policy-related issues for these organizations.

University-Wide Recognition Student Club and Organization Policy

Learn the benefits of having your organization officially recognized, understand the responsibilities of recognized organizations, and know how the rules apply.

Need Help?

Student Engagement

Student Life

University at Buffalo
235 Student Union, North Campus

Buffalo, NY 14260


Phone: (716) 645-6469