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Resources for Club and Organization Officers
At UB, we recognize that clubs and organizations are an invaluable part of the university community. We are proud to support campus groups by offering a variety of programs and services designed to help everyone succeed.
Student Engagement assists student organizations by providing a range of education, services, and support, including but not limited to:
- Advisement on policies from Student Life, the university and SUNY
- Starting a new student organization
- Event planning
- Officer elections
- Member recruitment and retention
- Fundraising
- Travel
- Participation in recruiting events
- UBLinked page management
- Running effective meetings
- Officer transitions
Top Tasks for Students
Students can learn how campus groups contribute to UB’s community, tradition and pride — and see firsthand how they can get involved.
If you represent a campus organization, there are a number of ways you can connect with new students and introduce them to your group:
- Involvement Fairs
- Campus Fest (during Welcome Weekend)
- Managing a page on UBLinked
Eligibility
To be eligible to participate in any recruitment opportunity, your student organization must be recognized through UB’s official recognition process by registering your student organization annually and having an up-to-date profile in UBLinked. Please contact Student Engagement if you have questions about your eligibility.
Club Re-Registration
Thank you to all clubs who submitted their forms for club re-registration! We received over 250 forms and are working through reviewing them in the order that they were received. We will notify clubs with updated statuses as soon as their forms are reviewed.
Posted June 6.
We are thrilled to introduce our latest initiative: Club Coaching!
This initiative is open to all student organization officers who have specific questions about running a student organization or want to gauge that they’re on the right track. With over 14 years of dedicated experience advising and empowering student clubs, our team is ready to guide you through club leadership every step of the way.
Whether it's mastering the art of running effective meetings, crafting unforgettable events, boosting your recruitment strategies, ensuring your constitution is rock-solid, navigating UBLinked, acing elections, smoothly transitioning your club officers, or resolving conflicts – we've got you covered. Your success is our mission, and we want to work alongside you to make it happen. Schedule a meeting with our team by selecting "Club Coaching" on Navigate. Your club's success story is waiting to be written, and we can't wait to be a part of it!
Schedule Club Coaching on Navigate
UBITName and password required
There are several policies for student organizations to ensure student success and University compliance. These policies will aid student organization leaders in successfully leading their organizations and familiarize them with key rules related to student clubs and organizations.
Let's Talk About Hazing
Hazing isn't an easy topic to discuss, but we're here to start the conversation with you. Learn about what hazing really means and how to anonymously report it on our Hazing Information website.
Fiscal Process
It is important for students and faculty or staff advisors to understand their responsibility and potential liability when entrusted with money. Following these guidelines will assist all recognized clubs and organizations in being fiscally responsible.
All student clubs and organizations recognized by a student government (funded by the mandatory student activity fee or self-supporting) must use Faculty Student Association (FSA) as their primary fiscal agent for accounting services.
Other clubs and organizations must have a UBF account (after being recognized through the Student Organization Process for Recognition). If they are unsure which account type they require (University at Buffalo Foundation (UBF) Agency Account or UBF General Operating Account), they should contact Financial Management for assistance.
The University at Buffalo recognizes that organized student groups are a valuable part of the student educational environment and further the University’s educational mission. They are responsible for making positive contributions to the primary educational mission of the University and are expected to encourage the intellectual and social development of their members. Following these guidelines will assist all recognized clubs and organizations in being successful partners in providing educational and social enrichment.
- have a presence on UBLinked - the university's interactive student organization web service
- reserve rooms in the student unions and other non-academic university space
- spend student activity fee funds
- access vendor and lobby tables in the Student Union
- conduct fund raising activities on campus
- be eligible to participate in all membership recruitment opportunities offered through Student Engagement, as well as other campus resources and involvement activities
- participate in certain campus-wide events
- utilize recognized campus fiscal agents for budget, accounting and banking services
All organizations must comply with all the formal rules and regulations related to the student government’s recognition process. To learn more about receiving recognition by one of these recognized student governments, please contact them directly:
- Visit the UBLinked registration page to learn the details and instructions about the registration process.
- Complete and submit the UBLinked "Register a New Organization" form.
Need Help?
Student Life
University at Buffalo
150 Student Union, North Campus
Buffalo, NY 14260
Email: Contact form
Phone: 716-645-6469