Event Space Reservations

Student groups and university departments can reserve non-academic space throughout the university on both the North and South Campuses.

Submit Your Request Early

Completed Space Request Forms must be received by Student Unions at least fourteen business days in advance. For special setups and equipment needs, please confirm event with the Student Unions Events Coordinator at least five business days before the event. Please submit your requests as early as possible for large events to allow adequate processing time. Student Unions will review all space requests on a “first come, first served basis.” Only completed requests, which include a signature from the requesting individual, will be accepted for review.

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Charges, Policies and Guidelines

Student Groups University Departments

Recognized student clubs and organizations receive first priority for space within the Student Unions, and can reserve this space (and non-academic space throughout the university) typically at no charge. Please note that there may be a charge for additional staff and/or tech support needed for large events.

Normal Operations: Important Dates

Annual open reservation dates



January 15

Submit requests for Summer Student Unions Use

March 1

Submit requests for Fall/Winter/Spring Student Unions Use

March 15

Submit requests for Summer Classroom Use

July 15

Submit requests for Fall Classroom Use

November 15

Submit requests for Winter/Spring Classroom Use

* Requests submitted will be reviewed on a case-by-case basis as the University continues to adhere to all NYS and Erie Country Public Health Safety Guidelines. Please be aware that a request for space does not guarantee a reservation.

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Not a UB Student Organization or Academic Department/Service Area?

Please note that non-University groups may not reserve classroom and general campus space through the Student Unions.  Interested in hosting an event on-campus, please consult with University Events.

Need Help?

Student Unions

Student Life

University at Buffalo
228 Student Union, North Campus
Buffalo, NY 14260

Phone: (716) 645-2055