Non-Academic Event Reservations

Student groups and university departments can reserve non-academic space throughout the university on both the North and South Campuses.

Winter 2021 Update

While we recognize the importance of organized events—including events in the Student Unions—we are also committed to protecting the health and safety of the UB community.

UB’s Student Unions have reduced occupancy in all of our rooms, in accordance with physical distancing guidelines. We encourage virtual events. Reservations are currently being processed in conjunction with guidance received from public health officials and officials at UB. Thank you for your patience during this time.

Organized Events - Spring 2021

All recognized events must follow university guidelines for health and safety. Some events may also be subject to guidelines from Student Life and / or other units. Please review the guidelines for reserving space and assembling on campus for more details.

Submit Your Request Early

Completed Space Request Forms must be received by Student Unions at least fourteen business days in advance. For special setups and equipment needs, please confirm event with the Student Unions Events Coordinator at least five business days before the event. Please submit your requests as early as possible for large events to allow adequate processing time. Student Unions will review all space requests on a “first come, first served basis.” Only completed requests, which include a signature from the requesting individual, will be accepted for review.

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Charges, Policies and Guidelines

Student Groups University Departments

Recognized student clubs and organizations receive first priority for space within the Student Unions, and can reserve this space (and non-academic space throughout the university) typically at no charge. Please note that there may be a charge for additional staff and/or tech support needed for large events.

Normal Operations: Important Dates

Annual open reservation dates



January 15

Submit requests for Summer Student Unions Use

March 1

Submit requests for Fall/Winter/Spring Student Unions Use

March 15

Submit requests for Summer Classroom Use

July 15

Submit requests for Fall Classroom Use

November 15

Submit requests for Winter/Spring Classroom Use

Current Operations: Important Dates

Annual open reservation dates



Spring 2021

Student Unions is accepting requests for the current semester.

* Requests submitted will be reviewed on a case-by-case basis as the University continues to adhere to all NYS and Erie Country Public Health Safety Guidelines. Please be aware that a request for space does not guarantee a reservation.

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Not a UB Student Organization or Academic Department/Service Area?

Please note that non-University groups may not reserve classroom and general campus space through the Student Unions.  Interested in hosting an event on-campus, please consult with University Events.

Need Help?

Student Unions

Student Life

University at Buffalo
235 Student Union, North Campus
Buffalo, NY 14260

Phone: (716) 645-2055; Fax: (716) 645-2371