Date Established: 12/1/1998
Date Last Updated: 1/1/2012
Vice President for Finance and Administration
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A General University Service Fee (GUSF) is charged on revenue deposited in State IFR, UBF, RF, or CDS accounts.
The General University Service Fee is assessed on all funds generated through the use of university faculty or staff time and/or use of university facilities as outlined in the Disclosure of All Funds Policy. GUSF is a flat rate fee charged on external revenue deposited into Income Fund Rreimbursable (IFR), University at Buffalo Foundation (UBF), Research Foundation (RF), or Campus Dining and Shops (CDS) accounts. Transfers of revenue between funding sources will not be assessed GUSF.
Certain external revenue is subject to other fees. GUSF will not be assessed on the following types of revenue as this would result in a fee being assessed twice:
University members are encouraged to develop new revenue generating programs. If the revenue generated by the program is not sufficient to cover GUSF, the university may feel that financial support is warranted. Based on the benefit to the university, a subsidy may be provided by an individual unit, school/college, and/or the university Internal Financial Plan. The service fee will not be waived in lieu of a subsidy.
Third Party Revenue
All deposits related to third party revenue will be assessed GUSF. However, a third party contractual agreement may require the university to remit the full amount of revenue received from specified activities (e.g., ticket sales) to the third party. Resource Planning will review third party agreements, and if appropriate, provide funding for the GUSF assessment on third party restricted revenue from the university Internal Financial Plan. Departments must provide appropriate documentation to Resource Planning for review.
The General University Service Fee (GUSF) was established in 1999 to replace the various administrative, maintenance, and operation fees assessed on IFR, UBF, RF, and CDS account activity. Prior to implementation of the GUSF Policy, there was no consistency in rates, exemptions, or waivers across funding sources.
This policy applies to external revenue deposited to IFR, UBF, RF, and CDS accounts.
Requires any and all funds derived from or related to sponsored programs, projects, activities, and services which involve university employees in the course of their university duties, or which involve the use of university equipment or facilities to be deposited and expended through an account administered by the RF, UBF, CDS, or the university itself (IFR accounts).
Facilities and Administrative (F&A) Rate
An overhead rate, calculated as a percentage of the direct costs of sponsored projects, used to reimburse the university for the infrastructure support costs associated with sponsored research and other sponsored projects.
Revenue received from any source other than the RF, UBF, or State University of New York (SUNY).
Include funds voluntarily given by a source external to the university for which no goods or services were provided.
Funds collected on behalf of a third party that must be remitted to the third party in full, in accordance with the terms of a contract.
Third Party Revenue
External revenue generated through a contractual agreement.
Deposit all cash receipts in accordance with State, RF, UBF, and CDS deposit procedures.
Departments may submit requests, on a monthly basis, for GUSF assessed on restricted revenue to Resource Planning. Documentation should include:
Resource Planning will review documentation, and if appropriate, add a commitment for GUSF to the university Internal Financial Plan.
Associate Vice President and Controller
420 Crofts Hall
Buffalo, NY 14260
|September 2014||Updated Academic Planning and Budget department name to reflect the current name of Resource Planning.|
|January 2012||Revised to eliminate GUSF waivers.|
|General University Service Fee
Rate History Chart
|July 1, 1998 to June 30, 2010||7%|
|July 1, 2010 to Oct. 31, 2011||10%|
|November 1, 2011 to present||13%|