Deposit Revenue and Cash

On this page:

Revenue can be deposited into a UBF account at any time. Cash receipts include currency, coin, checks, money orders and credit card receipts received from all sources.

Make a Deposit

In order to make a deposit at UB Foundation (UBF), you must have a UBF account.

Deposit Delivery

Anyone can make a deposit. However, you must have signatory control to process a disbursement.

Deposits can be received via campus mail, U.S. mail or hand delivered to our office. Any cash must be hand delivered to our office for a signed receipt.

Hand Delivered Deposits

The UB Foundation office is open Monday through Friday from 8:00 a.m. to 5:00 p.m. for hand delivered deposits. The office is closed on university holidays. 

Campus Mail

UB Foundation
Center for Tomorrow
North Campus

External Mail (USPS)

UB Foundation
P.O. Box 900
Buffalo, NY 14226-0900

Checks for Deposit

  • Checks should be made payable to UB Foundation (UBF) or an account name.

Deposit a Check That Is Not Payable to UBF

  • If a check is made payable to another UB entity, we will send it to that UB entity for endorsement.

Deposit a Check Not Drawn On a US or Canadian Bank

  • Payments greater than $150 are sent for collection. It can take 4 - 6 weeks to collect the funds. These funds are not deposited until collected. Due to increasing collection fees, it is recommended that payments from foreign countries are made with a credit card or by wire transfer.
  • Acceptable foreign checks for deposit must be drawn on a U.S. bank and have routing and account numbers along the bottom of the check. This type of check can be for any amount.

Checks Returned By the Bank

  • If a bank returns your deposited check, we will return it to you with supporting documentation as soon as the bank notifies UBF. A $10.50 bank-imposed charge will be reflected for each bounced check.

Repayments of Expenditures

Certain transactions are considered repayments of expenditures, including reimbursements paid to UB Foundation (UBF) from the original vendor. Examples of reimbursement may include:

  • Refunds for returned or non-delivered merchandise or non-performance of services
  • Refunds of deposits
  • Refunds for unused postage
  • Refunds for cancellations
  • Refunds for duplicate payments
  • Payments of previously charged-off loans

Availability of Funds

  • The funds are available at the time you make the deposit. Notify your accounts payable clerk that you made a recent deposit.

Administrative Fees On Revenue

Depending on what type of revenue is deposited there are different administrative fees that are assessed on the revenue that is deposited.

Types of Fees

Gift Revenues

Gift Fees

Type Endowment Principal Gifts Expendable Gifts
Amount 0% 5%

Endowment Fund Revenues

While no fee is deducted from any gifts to the principal of an endowment, an endowment fee amounting to approximately 1% of the value of each endowment fund is charged each year.

Charitable Trusts and Gift Annuities

For all charitable trusts that we administer, an annual fee is charged of approximately 0.5% of the beginning-of-the-year market value. For all gift annuities that we administer, a fee totaling less than 0.5% of the beginning-of the-year market value is charged on the annual income allocation. Upon final distribution of trust or annuity assets, standard gift revenue fees are applied. For those charitable trusts that we do not administer, standard gift revenue fees are applied upon receipt of distribution from the trust.

Sponsored Program Revenues

The office of Sponsored Projects Services determines the fee structure for privately funded sponsored programs.

Activity and Service Revenues

Most non-gift revenues, including activities and service revenues, are subject to the General University Service Fee (GUSF) established by UB.

Contact an Expert

Cindy Johannes

Revenue Manager

UB Foundation

Phone: 716-645-8720

Email: devclj@buffalo.edu

Linda Sansone

Senior Accounts Receivable Clerk

UB Foundation

Phone: 716-645-8719

Email: devlah@buffalo.edu

Related Policies, Forms and Links

Webpage Feedback

Didn't Find What You Were Looking For?

(Required)
 
(We'd like to respond to you.)
(Required)