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Policy Information

Date Established: 7/22/2003
Date Last Revised:
Category:
Financial
Responsible Office:
Financial Management
Responsible Executive:
Vice President for Finance and Administration

Policy Contents

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Disclosure of All Funds Generated Through the Use of University Faculty or Staff Time and/or the Use of University Facilities

This policy has not yet gone through the policy review process, however, all requirements of the policy are current and in force.

Summary

University faculty and staff must disclose all funds generated through the use of university faculty or staff time and/or use of university equipment or facilities.

Policy Statement

This policy is designed to ensure that there be full disclosure for all funds generated through the use of university faculty or staff time and/or use of university equipment or facilities. Such disclosure should occur prior to the initiation of each sponsored program, project, activity, fundraising effort, or service; and all funds related to sponsored programs, projects, activities, fundraising efforts, and services must be administered through approved accounts. The person responsible for initiating a sponsored program, project, activity, fundraising effort, or service must notify his/her immediate supervisor well in advance of the receipt of funds related to that sponsored program, project, activity, fundraising effort, or service. It will then be the supervisor's responsibility to work with the appropriate dean or director to identify the appropriate account into which funds relating to a specific sponsored program, project, activity, fundraising effort, or service will be deposited.

Any and all funds derived from or related to sponsored programs, projects, activities, fundraising efforts, and services that involve university employees in the course of their university duties, or which involve the use of university equipment or facilities (including space and equipment which the university leases or rents), must be deposited and expended through an account administered by the Research Foundation of State University of New York, Inc., the University at Buffalo Foundation, the Faculty Student Association, or the university itself.

Clinical practice plans operate through entities approved by the president.

Use of an outside bank account or other agencies for the management of these sources of funds is strictly prohibited. University officers are not authorized to use an outside account for any purpose.

Background

University faculty and staff have opportunities to generate funding for university sponsored programs, projects, activities, fundraising efforts, or services from many sources, including: foreign governments, federal, state, and local governments, private foundations, businesses, students, patients, clients, and alumni.

Four account administration alternatives, and only these, are to be used for deposit and expenditure of these funds, depending upon the source of funds. The four account administration alternatives are:
• Income Fund Reimbursable (IFR)
• University at Buffalo Foundation (UBF)
• Research Foundation of State University of New York, Inc. (RF)
• Faculty Student Association (FSA).

Contact Information

Beth Corry
Associate Vice President and Controller
420 Crofts Hall
Buffalo, NY  14260
Phone:  716-645-2644
Email:  bcorry@buffalo.edu

Presidential Approval

Signed by President William R. Greiner

William R. Greiner, President

7/22/2003

Date