The State PCard is UB’s preferred way to process memberships, subscriptions, registrations, and supply purchases related to program purpose. It is ideal for online transactions.
All PCard activity is subject to periodic audit to monitor compliance with policies and procedures governing this program. Improper use could lead to suspension of privileges.
Cardholders should use the monthly transaction summary log sheet, order form, or acceptable alternative to record their activity and document the business purpose of the purchase. All original receipts and supporting documentation are kept in the pending file.
A valid business purpose (i.e. How this purhase benefits the univeristy) must be included for each purchase.
All purchases must be made by the cardholder.
The Procurement Card Program is not intended to circumvent other purchasing methods and processes. Splitting a single order into multiple orders to evade the transaction limit is against policy and should not be done. Cardholders may be extended temporary transaction limit increases based upon need. Contact Procurement Card Administration for assistance.
224 Crofts Hall
Buffalo, NY 14260-7013
1. JPMC: 800-316-6056
2. PCard Administrator: 716-645-2604