Deposit Transmittal Form Instructions for UB Foundation (UBF)

Checks, money orders, cash and charges can be entered on the same Deposit Transmittal (DT) form.

The DT form must have a UBF account number and account title for processing purposes. Totals for checks (includes money orders), cash, charge slips and a grand total for the deposit are required.

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Select One Category

Question 1-A:  Donations

Absolutely no goods or services are provided to the funding source. Please provide a list of the checks with complete mailing addresses. UBF provides a tax-receipt for all donations. If there is more than one name on the check, indicate who should receive credit for the donation. Corporate donations should include a contact person, mailing address and copies of any documentation stating that the payment is a contribution.

Question 1-B:  Donations with Goods or Services

Payment consists of both a tax deductible and non-tax deductible portion (i.e. a donation that includes a dinner payment. The value of the dinner payment must be provided).

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Question 2:  Faculty Practice Payments

Question 3:  Membership/Dues Payments

If the membership is a tax deductible donation, you must complete question 1.

Question 4:  Repayment/Advance Clearance

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Question 5:  The first four yes and no questions MUST be answered on all deposits. If it pertains, select the appropriate category.

Please provide a brief description on all deposits and copies of any supporting documentation.

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Anyone can sign the form, preferably the person completing it incase questions arise. Please write in your complete mailing address, phone, fax and e-mail address.

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Cash Deliveries

We request that all cash deposits be hand delivered. We sign and date the DT form and provide a copy for departmental records.

Deposit Numbers

This only applies to service payments, not donations.

Number the deposit using a five character, alpha-numeric code for easy reference. (Add to upper right-hand corner of deposit transmittal form.) This number will print beside each deposit on the Account Holders Report.

Need help completing the form?

Send email, phone or submit a question

Cindy Johannes

Cindy Johannes

Revenue Manager

UB Foundation

Phone: 716-645-8720

Email: devclj@buffalo.edu

Linda Sansone

Linda Sansone

Senior Accounts Receivable Clerk

UB Foundation

Phone: 716-645-8719

Email: devlah@buffalo.edu