Deposit Transmittal Form for UB Foundation (UBF)

Deposits containing checks and charge slips can be sent to UBF via Campus Mail, US mail or in person. Cash deposits must be delivered in person only to UBF for a receipt.

All cash deposits must be hand-delivered to UBF during business hours Monday through Friday from 8:00 a.m. - 5:00 p.m. UBF is closed for university holidays.

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Completing the PDF Form

  1. Read through all pages of the document to find specific instructions
  2. Enter requested information into the form
  3. Print the form
  4. Get required signatures
  5. Scan a copy of the signed form for your records
  6. Send the original form to the appropriate address:
Office Operations - Week of 3/30/20 – 4/5/20

The UB Foundation business office is currently operating from alternate off-campus work locations, in response to health and safety concerns surrounding the COVID-19 pandemic.  All staff remain available, with most transactions able to be conducted via e-mail. Accounts Payable inquiries may be sent to All staff can be reached directly via email. Click here for the UBF Employee Directory

Additionally, UB Foundation physical offices at Center for Tomorrow (CFT) will be open to receive and process essential business transactions on Tuesday and Friday mornings from 8:00am until noon. All receipts for deposits will be issued electronically.

Please place in-person deliveries in the bin by the UBF office entrance in the CFT Lobby. Upon your exit, UBF personnel will retrieve delivered materials.

Hard copy transactions can also be dropped at CFT outside of designated essential operation periods. These transactions will be processed as soon as practicable.

Campus Mail

UB Foundation
Center for Tomorrow
North Campus

External Mail (USPS)

UB Foundation
P.O. Box 900
Buffalo, NY 14226-0900

UBF Deposit Transmittal Form Details

UBF Deposit Form Details

Checks, money orders, cash and charges can be entered on the same Deposit Transmittal (DT) form.

The DT form must have a UBF account number and account title for processing purposes. Totals for checks (includes money orders), cash, charge slips and a grand total for the deposit are required.

Select One Category

Question 1-A:  Donations

Absolutely no goods or services are provided to the funding source. Please provide a list of the checks with complete mailing addresses. UBF provides a tax-receipt for all donations. If there is more than one name on the check, indicate who should receive credit for the donation. Corporate donations should include a contact person, mailing address and copies of any documentation stating that the payment is a contribution.

Question 1-B:  Donations with Goods or Services

Payment consists of both a tax deductible and non-tax deductible portion (i.e. a donation that includes a dinner payment. The value of the dinner payment must be provided).

Question 2:  Faculty Practice Payments

Question 3:  Membership/Dues Payments

If the membership is a tax deductible donation, you must complete question 1.

Question 4:  Repayment/Advance Clearance

Question 5:  The first four yes and no questions MUST be answered on all deposits. If it pertains, select the appropriate category.

Please provide a brief description on all deposits and copies of any supporting documentation.

Anyone can sign the form, preferably the person completing it incase questions arise. Please write in your complete mailing address, phone, fax and e-mail address.

Cash Deliveries

We request that all cash deposits be hand delivered. We sign and date the DT form and provide a copy for departmental records.

Deposit Numbers

This only applies to service payments, not donations.

Number the deposit using a five character, alpha-numeric code for easy reference. (Add to upper right-hand corner of deposit transmittal form.) This number will print beside each deposit on the Account Holders Report.

Need Help Completing the Form?

Cindy Johannes.

Cindy Johannes

Revenue Manager

UB Foundation

Phone: 716-645-8720


Form Facts

Form Type: Downloadable, PDF document

Requirements: Adobe Reader

Updated: 4/13/2015

Owner: UB Foundation