COVID-19 Employee Guide

Signage designed by University Communications for the public education of best COVID-19 health practices and rules on campus photographed in August 2020. This signed is posted on Hamilton Road leading toward Capen Hall on North Campus. Photographer: Meredith Forrest Kulwicki.

UB continues to adjust our workplace to protect our community during this fast-changing and unpredictable pandemic. UB employees are advised to stay informed of the university’s most recent COVID-19 protocols.

Guidelines at a Glance: Know the Rules

UB’s health and safety guidelines are multifaceted and comprehensive. While we encourage you to familiarize yourself with them in full, here are a few key takeaways:

Latest on coronavirus

For more information or help with employee COVID-19 concerns, please contact:

UB Human Resources
716-645-7777
ub-hr@buffalo.edu

Quick Links to Forms
Form Description Link
Proof of Vaccination or Booster for Employees Employees can submit proof of vaccination or booster to Human Resources. By submitting this proof, you will be exempt from mandatory weekly surveillance testing. COVID-19 Proof of Vaccination and Booster for Employees
Acknowledgment of Workplace Health and Safety Provisions All employees are expected to submit this form acknowledging their obligation to follow updated COVID-19 return-to-work guidance from SUNY and the Governor’s Office of Employee Relations (GOER). Acknowledgment of Workplace Health and Safety Provisions for Employees (UBITName login required)
Flexible Work Program Application Faculty and staff may use this form to request flexible work such as a compressed work week, flexible start and end times and telecommuting. Applications may be submitted at any time; there is no specified application period. Flexible Work Program Application
Latest Updates Working During COVID Safe Workplace Health and Wellbeing FAQs

COVID-19 Updates

In this section:

Expectations for Spring 2022

Updated 1/20/2022

For Employees

Vaccinations and Boosters

  • Booster recommendations for all faculty and staff. While vaccinations are not mandated for employees, UB officials and infectious disease experts strongly urge all faculty and staff to get vaccinated and get boosted as soon as medically eligible. Vaccines and boosters are the most effective defense against the coronavirus.

Testing

  • Surveillance testing requirement. Random surveillance testing will be conducted among all those with a regular physical presence on campus who have not received a booster shot. More details will follow.

HEALTH AND SAFETY PRACTICES

  • Good health behaviors. All employees are advised to strictly adhere to good health practices during the winter break and throughout the next semester. That means:
    • Wearing a high-quality, tight-fitting, high-filtration mask indoors and in public settings.
    • Avoiding high-risk indoor settings where mask-wearing and/or vaccination is not in practice.
    • Washing hands frequently.
    • Staying home when sick.
    • Getting tested if you are symptomatic or have been in close contact with someone who is positive.
    • Following recommended isolation and quarantine guidelines.

For Students

All UB students are required to be fully vaccinated against COVID-19 to attend classes in-person in the spring, according to a mandate from the state. Students can submit vaccination documentation through the Student Health Services portal.

Proof of Vaccination and Boosters

While vaccinations are not mandated for employees, UB officials and infectious disease experts strongly urge all faculty and staff to get vaccinated and get boosted as soon as medically eligible. Vaccines and boosters are the most effective defense against the coronavirus. State employees who do not get vaccinated will be required to be tested for COVID-19 on a weekly basis.

Employees are required to affirm that they have read, understood and will abide by UB’s health and safety guidelines by submitting the Acknowledgment of Workplace Health and Safety Provisions for Employees form.

UB is strongly encouraging COVID-19 booster shots for those on campus who are eligible

Face Masks and Physical Distancing

Updated 9/16/21

Effective Aug. 3, the University at Buffalo will require all students, employees and visitors – regardless of their vaccination status – to wear face coverings while inside campus buildings. This includes classrooms, hallways, libraries and other common spaces, as well as UB buses and shuttles.

The new policy is in accordance with updated guidelines from the Centers for Disease Control and Prevention and Erie County Department of Health.

Vaccinated UB students, employees and visitors will not be required to wear face coverings outdoors on UB campuses, but unvaccinated individuals will be required to wear face coverings in all indoor and outdoor settings.

Mandatory Weekly Testing

Updated 8/4/21

Mandatory weekly testing will continue for those who:

  • Are on campus AND have not been fully vaccinated 
  • Fail to verify that they have completed their vaccination series

Working Remotely

Updated 8/11/21

UB employees should be returning to campus to support our goal of being a place-based institution for the fall semester. We ask that all individuals interested in exploring workplace flexibility and telecommuting be patient as the university takes steps to implement the new policy.

Close Contact With Positive COVID-19 Cases (Quarantine)

Updated 8/25/21

  • Unvaccinated students will need to provide proof they tested negative for COVID-19 within five days prior to arriving on campus for the semester.
  • That must be followed up by another COVID-19 test on their day of arrival on campus.
  • In lieu of a negative test, unvaccinated students need to attest to UB that they quarantined at least 10 days prior to or upon arrival to campus.

Events and Gatherings

Updated 1/20/2022

Updated 10/25/2021

When visiting UB’s Art Galleries (e.g., Anderson Gallery, CFA galleries) or other displays, exhibits or collections of artistic or scholarly work, during normal operations, vaccination is not required. However, attendees at events held in gallery or exhibit spaces (e.g., opening receptions, artist lectures, performances) ARE required to show proof of a completed vaccination series.

Visiting UB galleries and exhibit spaces during normal operations:

When visiting UB’s art galleries or other displays of artistic or scholarly work during normal operations:

  • Proof of COVID-19 vaccination is not required
  • Masks are required at all times.

Children under 12 who are not vaccinated must be masked at all times.

Attending events at UB galleries or exhibit spaces:

When attending events that take place in UB galleries, displays or other exhibit spaces (e.g., gallery receptions, artist lectures, performances), attendees MUST:

  • Provide proof of completed vaccination series

A vaccination card, a photo of a vaccination card, an Excelsior Pass or a digital vaccine card are all acceptable. Attendees should be prepared to show photo ID as well.

  • Wear masks at all times.
  • Children under 12 who are not vaccinated must be masked at all times. 

Visitors

Updated 8/3/21

Effective Aug. 3, the University at Buffalo will require all students, employees and visitors – regardless of their vaccination status – to wear face coverings while inside campus buildings. This includes classrooms, hallways, libraries and other common spaces, as well as UB buses and shuttles. 

Resources

You can learn more about UB’s and New York State’s guidelines and protocols for COVID-19 from these resources:

COVID-19: UB Planning and Response

  • Health and safety information for the university community
  • How UB is moving forward during COVID-19

Student Guidance

  • Staying healthy together
  • Living and dining tips
  • Campus resources
  • Get the most from your experience

Research Ramp Up and Guidance

  • Guidance for resuming research activities
  • Lab ramp-up checklists and policies