Together, we are staying informed

COVID-19 Employee Guide

UB continues to adjust our workplace to protect our community during this fast-changing and unpredictable pandemic. UB employees are advised to stay informed of the university’s most recent COVID-19 protocols.

For more information or help with employee COVID-19 concerns, please contact:

UB Human Resources
716-645-7777
ub-hr@buffalo.edu

UB strongly encourages all employees to get fully vaccinated as soon as possible. The vaccines are safe and effective.

Latest on coronavirus
Quick Links to Forms
Form Description Link
Proof of Vaccination for Employees Employees can submit proof of vaccination to Human Resources. By submitting this proof, you will be exempt from mandatory weekly surveillance testing. COVID-19 Proof of Vaccination for Employees (UBITName login required)
Acknowledgment of Workplace Health and Safety Provisions All employees are expected to submit this form acknowledging their obligation to follow updated COVID-19 return-to-work guidance from SUNY and the Governor’s Office of Employee Relations (GOER). Acknowledgment of Workplace Health and Safety Provisions for Employees (UBITName login required)
Temporary Telecommuting Request Employees who have child care, elder care or personal COVID-related medical concerns may request a temporary remote work arrangement as part of New York state’s pilot telecommuting program. Unit leadership approval and verification will be required. Temporary Telecommuting Request
Latest Updates Working During COVID Safe Workplace Health and Wellbeing FAQs

COVID-19 Updates

In this section:

Vaccinations

Updated 8/4/21

Students

All UB students are required to be fully vaccinated against COVID-19 to attend classes in-person in the fall, according to a mandate from the state. Students can submit vaccination documentation through the Student Health Services portal.

Employees

All employees are strongly urged to get vaccinated for COVID-19 by Labor Day. State employees who do not get vaccinated will be required to be tested for COVID-19 on a weekly basis. 

Human Resources has provided guidance to employees on how to provide proof of vaccination.

UB strongly encourages all employees to get fully vaccinated, which means getting both doses of the Pfizer or Moderna vaccine, or the single shot Johnson & Johnson vaccine, as soon as possible. The vaccines are safe and effective.

State employees who do not get vaccinated will be required to be tested for COVID-19 on a weekly basis. Submit your proof of vaccination by Sept. 6, 2021.

Proof of Vaccination

Employees can submit proof of vaccination by completing the COVID-19 Proof of Vaccination for Employees (UBITName login required).

By submitting this proof, you will be exempt from mandatory weekly surveillance testing. Proof of vaccination is not required from UB employees.

Employees are required to affirm that they have read, understood and will abide by UB’s health and safety guidelines by submitting the Acknowledgment of Workplace Health and Safety Provisions for Employees form.

Face Masks and Physical Distancing

Updated 8/3/21

Effective Aug. 3, the University at Buffalo will require all students, employees and visitors – regardless of their vaccination status – to wear face coverings while inside campus buildings. This includes classrooms, hallways, libraries and other common spaces, as well as UB buses and shuttles. Face coverings are not required inside personal rooms at residence halls, while eating in on-campus dining areas, when alone within personal offices or in non-public-facing personal workstations.

The university is not requiring physical distancing indoors, because being fully vaccinated and wearing a face covering provides excellent protection for our campus community, in addition to hand washing and staying home when feeling sick.

Mandatory Weekly Testing

Updated 8/4/21

Mandatory weekly testing will continue for those who:

  • Are on campus AND have not been fully vaccinated 
  • Fail to verify that they have completed their vaccination series

Daily Health Check

Updated 8/2/21

Employees who come to a UB campus are required to submit a Daily Health Check.

Working Remotely

Updated 8/11/21

UB employees should be returning to campus to support our goal of being a place-based institution for the fall semester.  We ask that all individuals interested in exploring workplace flexibility and telecommuting be patient as the university takes steps to implement the new policy.

Close Contact With Positive COVID-19 Cases (Quarantine)

Updated 8/25/21

  • Unvaccinated students will need to provide proof they tested negative for COVID-19 within five days prior to arriving on campus for the semester.
  • That must be followed up by another COVID-19 test on their day of arrival on campus.
  • In lieu of a negative test, unvaccinated students need to attest to UB that they quarantined at least 10 days prior to or upon arrival to campus.

Events and Gatherings

Updated 8/4/21

COVID-19 restrictions remain in effect only for large indoor events with more than 100 people in attendance. At UB, this means that most activities and events on campus will resume in-person, with masking and physical distancing required for individuals regardless of vaccination status. Unvaccinated individuals must practice physical distancing, where possible.

Visitors

Updated 8/3/21

Effective Aug. 3, the University at Buffalo will require all students, employees and visitors – regardless of their vaccination status – to wear face coverings while inside campus buildings. This includes classrooms, hallways, libraries and other common spaces, as well as UB buses and shuttles. 

Resources

You can learn more about UB’s and New York State’s guidelines and protocols for COVID-19 from these resources:

COVID-19: UB Planning and Response

  • Health and safety information for the university community
  • How UB is moving forward during COVID-19

Student Guidance

  • Staying healthy together
  • Living and dining tips
  • Fall academic support
  • Get the most from your experience

Research Ramp Up and Guidance

  • Guidance for resuming research activities
  • Lab ramp-up checklists and policies