University at Buffalo (UB) Administrative Services Gateway
Building partnerships through collaboration
This chart outlining Research Foundation procurement card categories is a general guide to cover most situations and is not to be considered all-inclusive of every possible charge.
Commodity | Expenditure Type | Federal and Federal Flow-Through | Non-Sponsored | Non-Federal | American Heart and Other Restricted | Foreign |
---|---|---|---|---|---|---|
Abstract Fees and Page Charges | Abstract Fees: OTR Misc. Other Page Charges: PPP Page Costs | Yes | Yes | Yes | Yes | Yes |
Advertising | GNS Advertising Services | Yes | Yes | Yes | No | Yes |
Books, Reprints, Publications | SUP Books and Periodicals | Yes | Yes | Yes | No, SUP Other Supplies | Yes* |
Cell Phone purchase and service | PBS Telephone Service | No* | Yes | No | No | No * |
Cell Phone bills | PBS Mobile Telecommunication Services | No* | No* | No* | No* | No* |
Chemical supplies | Sup Lab Chemicals | Yes | Yes | Yes | Yes*, SUP Other Supplies | No |
Computer Supplies, Software, IT Supplies - no license agreement required | SUP IT Supplies | Yes* | Yes, SUP Other Supplies | Yes | Yes*, SUP Other Supplies | No |
Computer Purchases (PC's, Laptop, Tablet) | SUP IT Supplies | No* | Yes* | No* | No | No* |
Conference Meeting Expenses - Expenses related to hosting meeting | CFR Meeting Expenses | Yes* | Yes | Yes* | No | Yes* |
Equipment (IT Equipment) - Over $5000.00, many times task two (not always) | EQP IT Equip Other | Yes* | Yes* | Yes* | No | No |
Equipment (Other Equipment) - Over $5,000.00, many times task 2 | EQP Other Equip | Yes* | Yes* | Yes* | No | No |
Equipment (Research Equipment) - Over $5,000.00, many times task 2 | EQP Research Equip | Yes* | Yes* | Yes* | No | No |
Equipment (Sponsored Defined Equipment) - Only use if noted | EQP Sponsor Defined Equip | Yes* | Yes* | Yes* | No | Yes* |
Food purchases with appropriate justification | SUP Food and Bev Supplies | No* | Yes, SUP Other Supplies | No* | No,SUP Other Supplies | Yes* |
Furnishings - Carpet, blinds, curtains | SUP Other Supplies | No* | Yes | No* | No | No |
Furniture (Under $2,500.00) | SUP Other Supplies | No* | Yes | No* | No | No |
General Services - DNA analysis/sequencing, lab animal costs, other | GNS General | Yes* | Yes | Yes* | No | No |
General Services - IT Software Maintenance | GNS IT Software Maintenance | Yes* | Yes | Yes* | No | No |
General Services - Other Professional (Consulting, Management, etc.) | GNS Other Professional Service | Yes* | Yes | Yes* | No | No |
General Services - Subject Costs (for completing study) | GNS Subject Costs | No* | No* | No* | No* | No* |
Journals | PPP Page Costs | Yes* | Yes | Yes | Yes * | No |
Lab Animals | SUP Lab Animals | No | No | No | No | No |
Lab Gas Tanks | Sup Class Tank Gas | No | No | No | No | No |
Lab Glassware - Glassware related to lab | SUP Lab Glassware | Yes | Yes | Yes | No | No |
Lab Supplies (General) | SUP Class Lab | Yes | Yes*, SUP Other Supplies | Yes | Yes*, SUP Other Supplies | No |
Membership Fees - professional society, non-entertainment | CFR Membership Fees | No* | Yes | No* | No* | No |
Office Machines | SUP Other Supplies | No | Yes | No | No | No |
Office Supplies | SUP Other Supplies | No* | Yes | Yes* | No | Yes* |
Offset to Clearing Account, Recharges | RCH Other Recharges | Yes | Yes | Yes | Yes | Yes |
Other - Expenses that don’t fit in another category | OTR Misc Other | No* item specific | Yes | Yes | Yes | Yes |
Participant Support - Support Related to Fellowships (usually indicated) | FPS Participant Support | No* | Yes* | Yes* | Yes* | Yes* |
Participant Travel, Fellowship Travel - Usually indicated | FPS Participant Travel | No | No | No | No | No |
Postage | OTR Misc Other or PPP Postage | No* | Yes, SUP Other Supplies | No* | No*, SUP Other Supplies | Yes* |
Printing Services, Film Processing | PPP Outside Printing | Yes | Yes | Yes | Yes | Yes* |
Publishing Costs | PPP Publishing | Yes | Yes | Yes | Yes | Yes |
Registration Fees - General and Meetings | CFR Conference Registrations | Yes | Yes | Yes | Yes*, TRV Dom Travel | Yes |
Repairs of Equipment, Supplies - No maintenance agreement in place | SUP Maintenance and Repair | No* | Yes | No | No*, EQP Other Equip | No |
Shipping (UPS, FEDEX, etc.) | OTR Misc Other | Yes | Yes*,SUP Other Supplies | Yes | Yes*, Sup Other Supplies | Yes |
Subscription Fees, Services | CFR Subscription Services | No* | Yes | No | No | No |
Supplies - Any other supplies | SUP Other Supplies | No* | Yes | No* | No | No |
Travel Domestic (includes CA & Mexico) - Any other allowable travel costs (sometimes conferences go here if there is an absolute budget) | TRV Dom Travel or TRV Dom Travel Other | No* | No* | No* | No* | No* |
Utilities | UTL Other Utilities Services | No* | No* | No* | No* | No* |