Certify My Monthly RF PCard Statement

• Check weekly: Avoid end-of-month stress by reviewing transactions regularly.
• Know your cycle: The billing cycle runs from the 29^th of the month to the 28^th of the following month.
• Read alerts: Alerts help you catch missing info before submission.
• Be specific: Clear and concise business purposes and correct expense types help speed up approvals.
• Organize receipts: Keep digital copies of your receipts ready for easy upload.

• From the Concur dashboard, click the Expense tab.
• Click Expense Reports to view your monthly statements.

• Click the statement you want to reconcile.

• Review transactions for alerts such as missing receipt or undefined expense type.

• Click the three horizontal dots next to a transaction.
• Click Edit.

• Select an appropriate category for your transaction from the Expense Type dropdown menu.

• Type a clear and concise explanation of how the transaction supports your work or the university in the Business Purpose text box.
• Click Save Expense.

• Click Add Receipt.
• Click Upload Receipt and locate the file on your computer (acceptable formats are PDF, JPG and PNG).
• Click Save Expense.

• Click the checkboxes to select multiple transactions and click Edit.
• Click the checkboxes for Expense Type and Business Purpose.
• Select a category appropriate for your transactions from the Expense Type dropdown menu.
• Type a clear and concise explanation of how the transactions support your work or the university in the Business Purpose text box.
• Click Next.
• Click Save.

• Click Manage Receipts.
• Click Manage Attachments.
• Click Add Receipt.
• Click Upload Receipt and locate the file on your computer (acceptable formats are PDF, JPG and PNG).
• Click Save Expense.

• If you are a Cost Approver, your report goes to your supervisor. Cost Approvers cannot approve their own reports.
• If you are not a Cost Approver, your report goes to your designated Cost Approver.
• You can allocate multiple transactions at once.
• Split costs between accounts by amount or percentage.
• Reports can be submitted three business days after the billing cycle ends.

• Click to select one or multiple transactions. Click the top checkbox of the checkbox column to select all transactions.
• Click Allocate.

• Select Percent or Amount.
• Click Add.

• In the Add Allocation pop-up window, fill out the following fields:
  • Approver: Search by typing a last name.
  • Funding Source: Always RF.
  • Entity: The department the transaction was made for.
  • Account: The account used for the funds.
  • Funding Fiscal Year: Always Current Fiscal Year.

• Review all allocations.
• Click Save. 

• Once all transactions are reconciled and allocated, click Submit Report.

• Click Required Approvals.

• Click the Statements Reports tab.
• Click the name of the report you are approving.

Once the report is open, the purchases are displayed in the left sidebar.

• Click each purchase in the sidebar to review its accuracy. The allocation details are displayed in the main widow.
• Review the report details to ensure purchases are accurately allocated and all documentation is present.

• If corrections are needed, click Send Back to User. Corrections might include incorrect or missing allocations, missing documentation, etc.

OR

• If corrections are not needed, click Approve.

• Review the Approver Expense Agreement.
• Click Agree.

• Click Send Back or Approve in the following popup dialogs depending on your selection in Step 5.