Junk mail (spam) - UBmail (Exchange Online)
Learn how to find and restore missing messages mis-labeled as junk, and how to report junk mail and phishing attempts.
Find missing messages mis-labeled as junk
If you are missing messages, and they are not in your Junk folder, check Microsoft Quarantine.
- Go to https://security.microsoft.com/quarantine
- Login with your UB email, UBITName password
- Authenticate with Duo
- Locate the message you wish to restore
- Tick the box in its row
- Click Release (check mark icon)
Turn off "Safe Lists Only"
Change your settings to avoid important messages going to junk.
Turn off "Safe Lists Only" in Outlook for Windows
- Open Outlook
- Click Home on the ribbon at the top
- Click the Junk icon (person outline with a “blocked” symbol)
- From the drop-down menu, select Junk Mail Options
- Under Choose the level of junk email protection you want, select No Automatic Filtering
- Click Apply to change the setting
Turn off "Safe Lists Only" in Outlook on the web
- Click the gear icon in the upper right corner
- Click View all Outlook settings on the bottom of the panel
- Click Junk email
- Under Filters, de-select Only trust email from addresses in my Safe senders and domains list and Safe mailing lists
Setting up distribution list rules
Review and verify Inbox rules and filters to see if a rule is created using a Distribution list in the From and filtering to a specific folder.
- In Outlook, select Advanced Options
- On the Rules Wizard screen, under Which conditions do you want to check?:
- Select "with specific words in the sender’s address"
- Click on the specific words
- Enter a string or phrase within the distribution list name to filter messages from
- Click Next
- If you wish the rule to move matches to a specific folder:
- Select Move to a specific folder condition and select the desired folder.
- Continue building the rule.
Do not select the “From firstname.lastname@example.org” condition. You may find emails from individuals on the distribution list filtered into the selected folder.
Mark a message as junk (or not junk)
Marking and reporting junk email helps improve the accuracy of email filters.
Outlook and Outlook on the web
- Select the message
- Click the Junk icon near the top of the window
- Click Junk or Not junk
Make sure an email address or domain not marked as junk
- Sign into Office 365.
- Choose Outlook.
- At the top of the page, select Settings [gear icon] > View all Outlook settings > Mail .
- Select Mail > Accounts > Block or allow.
- To add an entry to Safe Senders and Recipients, enter the email address or domain that you want to mark as safe in the Enter a sender or domain here text box.
Report junk or a phishing attempt
- Click the Report message icon near the top of the window
- Select Junk or Phishing
- Follow the onscreen prompts
Another email client
- Create a new, blank email message with the one of the following recipients:
- Drag and drop the junk or phishing message into the new message. This will save the junk or phishing message as an attachment in the new message. Don't copy and paste the content of the message or forward the message (the original message is required so the message "headers" can be inspected, which contain important information about the email's origin).
You can attach multiple messages in the new message. Make sure that all the messages are the same type: either phishing messages or junk email messages.
- Leave the body of the new message empty.
- Use either .msg (default Outlook format) or .eml (default Outlook on the Web format) formats for the attached messages.
- When you're finished, click Send.