Disposal of Equipment

If equipment in your department is no longer of use to you, there could be other UB departments, SUNY units or other organizations that would be able to use it.

Ways to Move Departmental Assets

Approval Required

If asset is owned by Research Foundation (RF) or UB Foundation (UBF), you must get approval before transferring the asset.

Depending on the funding source there are different approval processes necessary before moving or removing any items. Use these programs in order until you find a way to move your equipment:

Contact Asset Management to post your items on the SUNY property control listserv. Include a description of the item, a photo and its current condition. The item will remain on the listserv for two weeks before you should proceed to the next option.

If the item was purchased with state funds and no other departments at UB or another campus can use the item, New York State has a process for posting the item on GovDeals website managed by Office of General Services (OGS) . You should request posting to this site only after the SUNY property control option has been exhausted.

In order to proceed with this a completed Report of Surplus Property Form must be completed and submitted to asset management with pictures.

Questions to ask when listing Surplus

1. Brand names and model numbers. (If applicable):

2. Sizes and Dimensions (wide x deep x high):

3. Working condition of the surplus item. (Excellent, Good, or Fair)

4. What is the volume count of items - how many items are being surplused.

5. What accessories are included in the surplus lot.

6. If any parts are missing that must be reported.

7. If the surplus item is electrical in nature what is the electrical requirements/phases, etc..

8. Photos need to be clear, color photos, no stock photos. Photos should be of the item(s) being surplused only.

9. Photos being sent in need to include what item(s) they go with by code numbers or labeling the photos themselves. Photos to be in jpg or jpeg format (message cannot be larger than 10MB)

Complete Report of Surplus Property Form (CS 201)

If all options for transfer of the item have been exhausted or if the item is in poor condition the item may be disposed.

Complete a Disposal of Equipment form and have it signed by the department asset coordinator and the Chair or department head.
Contact UB Facilities to place a work order to have the item picked up and disposed.
Scan and email the signed form to Asset Management to remove the asset from the inventory.

UB Facilities works with a scrap metal recycler and all aspects of the items which can be recycled are utilized. Read about how to remove data and clean your computer for recycling.