Information for Military and Veteran Students

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Frequently Asked Questions- Active Duty Military Tuition Assistance

Return of Unearned Tuition Assistance (TA) Funds

Policy:   The university will return any unearned TA funds directly to the government agency on a proportional basis, through at least the 60 percent portion of the period for which the funds were provided. The following business process will be done for all students receiving military TA:

1. We will not invoice military TA funds until week 5, after student’s registration is confirmed

2. We will check students’ registration again when payment is received

3. We will check registration at week 10, when 60% of course is completed and 100% of TA funds will be earned

4. We will return the portion of unearned TA payments when a student has stopped attending before the 60% point of each class

Schedule:

15 or 16-week Standard Course Withdraw:
Before or during weeks 1-2 100% return to Government Agency
During weeks 3-4 75% return to Government Agency
During weeks 5-8 50% return to Government Agency
During week 9 40% return to Government Agency
During weeks 10-16 0% return (60% of course is completed)

Examples:

In each of the examples below, it is possible for DoD to calculate the return of unearned TA funds to the government based upon when the student stops attending. Note that preferred terminology includes “return” versus “refund.” In each example, bold type identifies the 60% completion point.

Example 1. 5-week Course: • Day 1-7 100% • Day 8 77% • Day 9 74% • Day 10 71% • Day 11 69% • Day 12 66% • Day 13 63% • Day 14 60% • Day 15 57% • Day 16 54% • Day 17 51% • Day 18 49% • Day 19 46% • Day 20 43% • Day 21 40% • Day 22 0% Note: The educational institution’s week of instruction is counted as 7 days.

Example 2. 8-Week Course Withdraw submitted: • before or during week 1 = 100% return • during week 2 = 75% return • during weeks 3–4 = 50% return • during week 5 = 40% return • during weeks 6-8 = no return

Example 3. 15 or 16-Week Course Withdraw submitted: • before or during weeks 1–2 = 100% return • during weeks 3–4 = 75% return • during weeks 5–8 = 50% return • during weeks 9 = 40% return • during weeks 10–16 = no return

Frequently Asked Questions- Veteran's Educational Benefits Ch. 31

Frequently Asked Questions- Veteran's Educational Benefits Ch. 33