Third Party Billing

All required documentation must be received before the beginning of the covered semester. Acceptable documents include:

• Letter of authorization
• Financial guarantee
• Voucher

To be considered valid, all documentation from the sponsoring agency must be submitted on company letterhead and include an authorized official’s signature. Failure to do so may result in late payment fees or registration holds for the student.

Mandatory information that must be included in the letter:

• Sponsoring agency’s name and billing address
• Sponsoring agency's billing contact name, telephone number, and email address
• Student’s name and UB identification number

A precise description of what is to be covered, i.e., tuition, mandatory fees, international health insurance, housing, etc.

Submit all documentation to Student Accounts either via email at ubstudentaccounts@buffalo.edu or by mail to:

University at Buffalo
Student Accounts
1 Campus Mail Center
Buffalo, NY 14260

All documents are subject to review and approval by the Student Accounts office. Upon approval, the sponsored student’s account will be noted.

The University at Buffalo is not responsible for any requirements between the sponsoring agency and the student. If a billing statement is required to secure funding, the agency must obtain that document directly from the student.  The student may also provide the agency with their Current Activity which gives an itemized breakdown of their charges and any anticipated aid.  Payment authorization cannot be conditional and must not be contingent upon grades or submitting copies of student billing statements, forms, or reports. The university reserves the right to discontinue third-party billing arrangements at any time. 

UB will submit invoices via email to the billing contact address specified in the letter of authorization, financial guarantee, or voucher. Payment is due within 30 days from the invoice date. The following forms of payment are acceptable:

• EFT/ACH - Electronic Funds Transfer*
• Paper Check 

                University at Buffalo
                Student Accounts
                1 Campus Mail Center
                Buffalo, NY 14260

*Electronic Funds Transfer or ACH is the preferred method of payment. For more information on this payment method, please contact Student Accounts at 716-645-1800 or by email ubstudentaccounts@buffalo.edu. Failure to send payment within 30 days may result in late fees and registration holds on the student's account. The student is responsible if the sponsoring agency will not pay the late fees. 

Failure to submit the required documentation prior to the beginning of a covered semester may result in late fees or registration holds.

• Students must send a pdf copy of the eBill or Current Activity to the sponsoring agency if required by the agency to secure funding.
• UB will send invoices to the sponsoring agency and apply payment to students’ accounts upon receipt. If charges are not covered in full or payment is received after the specified due date, the student is responsible for paying all charges. Sponsoring agencies do not cover late registration fees, administrative fees, or late payment fees.  Other incidental charges (medical treatment, UB ID card replacement, library fine, equipment breakage, or dorm room damage) are also not covered.
• Students may contact the sponsoring agency regarding coverage of specific fees.

The University at Buffalo is not liable for any student-related requirements set forth by sponsoring agencies. It is the student’s responsibility to do the following:

• Provide the sponsoring agency the forms and/or grades necessary to maintain sponsorship.
• Waive the university’s international student health insurance if the sponsoring agency provides comparable coverage. Please be advised that the waiver is not guaranteed.  A student must have a current health insurance policy that matches or exceeds SUNY’s minimum requirements. Please visit the university’s student health insurance website at Health Insurance - Student Life Guide - University at Buffalo, to request the waiver.