Official On-Campus Housing
Your housing agreement is a legal document that explains your rights and responsibilities when you live in official UB on-campus housing. We encourage you (and anyone who may be responsible for payments) to read the full document thoroughly. This page offers highlights from the housing agreement as well as the full agreement for your use.
For Questions in regard to this agreement contact:
University at Buffalo Campus Living
267-C Fargo Quadrangle - 2nd Floor of The Landing, Buffalo, NY 14261
Phone: 716-645-2171 - Toll Free: 866-285-8806
e-mail: campusliving@buffalo.edu
This Campus Living Housing Agreement (this “Agreement”) is entered into by and between the State University of New York by and on behalf of the University at Buffalo (the “University”) and the University student who electronically signs this Agreement (the “Student”). Administration of this Agreement by the University is generally conducted by the Campus Living Department. This Agreement applies to both full year and academic year housing arrangements. Occupancy dates for individual housing complexes (as applicable the “Housing Facilities” or “Housing Facility”) is as set forth below (the “Occupancy Period”). This Agreement creates a license for the Student to occupy their assigned room within the Housing Facilities and to use common areas within the Housing Facilities and is not a lease. It is understood and agreed that the relationship between the University and the Student is that of licensor-licensee and not that of landlord-tenant. The written terms and conditions of this Agreement supersede all previous agreements as well as any verbal statements or telephone conversations concerning the Student’s occupancy of the Housing Facilities. Signing and submitting this Agreement constitutes the Student’s unqualified acceptance of the terms and conditions set forth herein. All policies, procedures, rules, laws, regulations, and similar instruments that are in effect at the University apply to any person who resides in the Housing Facilities as applicable. Depending on the Housing Facility the Student is assigned to the Student may be required to complete additional forms and provide additional documentation to the University in connection with their occupancy of the Housing Facility and the Student agrees to provide such additional information upon request of the University. This includes, but is not limited to a requirement that student’s who are assigned to live in Flickinger Court must sign and have notarized and additional lease document. Failure to provide any additional documentation by the deadline provided by the University may result in a room change to another Housing Facility.
The Student is obligated to abide by the terms and conditions of this Agreement including but not limited to all financial obligations set forth herein. Failure to pick up a room key or occupy the assigned space does not release the Student from their obligations under this Agreement or the financial obligations set forth herein. However, if the Student does not check-into their assigned space by 5 p.m. on the first day of class they may, in the University’s sole discretion, be required to forfeit their specific room reservation. If the Student is a new or incoming international student and they have not confirmed their housing assignment via the Campus Living email survey or completed the International Student Services check-in by Monday, August 11, 2025, the Student may, in the University’s sole discretion, be required to forfeit their specific room reservation and the University may, in its sole discretion, cancel this Agreement without liability to the Student. Without limiting the generality of the foregoing, despite the fact that unit/suite/room charges are billed concurrently with the tuition for the academic session which coincides with the period of the Student’s occupancy of the unit/suite/room, the Student, by electronically signing the Agreement, acknowledges and agrees that they are responsible for the unit/suite/room charges for the entire Term designated within the Agreement.
The Student may cancel this Agreement only as set forth herein.
Prior to occupancy, the Student may cancel this Agreement as follows:
After the cancellation deadlines set forth above, the Student may only cancel this Agreement if they are officially withdrawing or taking a leave of absence from the University for the applicable semester. If the Student submits a written cancellation request in the Housing Portal after the cancellation deadlines set forth above their housing deposit shall be forfeited to the University. If, after cancelling this Agreement due to having officially withdrawn or having taken a leave of absence from the University the Student becomes re-enrolled for the same semester they withdrew or took a leave of absence from the University for, the cancellation request shall be void and of no force or effect and this Agreement shall be reinstituted.
Requests to cancel this Agreement for any reason other than as set forth above may be granted by the University, it is sole discretion, only under rare and extenuating/unforeseen circumstances and only after all on-campus housing options have been explored. Student may submit an online request to be released from their housing agreement in the Housing Portal, along with appropriate documentation as requested by the Housing Services Office. If the request is approved, the Student will incur a $450 late cancellation charge along with additional housing charges as may be assessed by the University in its sole discretion. Changes in the delivery of course instruction (i.e. from in person to virtual instruction) is not an approved reason to be released from this Agreement after the cancellation deadline. See “Cancellation Summary” below.
The Student agrees that the terms, conditions, policies, rules, and regulations contained in the Guide to Campus Living, the Student Conduct Rules, University Standards and Administrative Regulations, and laws of the United States and the State of New York, each as may be amended from time to time, are incorporated herein by reference and are made a part of this agreement the same as if written herein.
This Agreement is non-transferable. Students are not permitted to sub-license unit/suite/rooms or otherwise transfer their rights pursuant to this Agreement.
Student is required to submit a $300 deposit or authorized deposit deferment at the time of application. The deposit will be applied to the student’s account as long as this Agreement is not cancelled. The deposit is nontransferable and non-refundable other than as expressly set forth herein. Any approved refunds may be set off against any outstanding debts owed by Student to the University.
The deposit is refundable if an online request is submitted in the Housing Portal before the cancellation deadline set forth in the section above. If the Student transfers to a new institution they are eligible to have their deposit refunded if they submit proof of admission into the new institution to the University within ten days from their date of acceptance to the new institution, provided that the notice is delivered to the University at least 30 days prior to the first day of classes at the University. If the Student officially withdraws or take a leave of absence from the University after the cancellation deadline the Student will be assessed a $300 late cancellation charge. The housing deposit, if applicable, will be applied towards the late cancellation charge. See Appendix A: Cancellation Summary, below.
Housing-related charges will be billed through the Student Accounts Office based on rates approved by the University. Room charges will normally be billed in two installments, once in fall and once in spring, based on the nightly rate for the semester. Early arrival assessments, break charges, room change adjustments, and other housing charges will be posted to the Student’s account as they are accrued. If the Agreement’s start date is after the start of the then current semester, the Student will be assessed a prorated amount, based upon the period between the signing of the agreement and the conclusion of the Agreement’s term. Students should check their student accounts for any housing charges incurred after moving out of their residence.
Dates are based on information available at this time and are subject to change. Based on the official University calendar as of December 2024, the dates of occupancy for the 2025-2026 academic year will be as follows:
August 21, 2025 (new UB students) or August 22, 2025 (current/returning UB students) through May 17, 2026 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 21, 2025 (new UB students) or August 22, 2025 (returning UB students) through May 17, 2026 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 21, 2025 (new UB students) or August 22, 2025 (returning UB students) through May 17, 2026 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 12, 2025 (new UB students) or August 22, 2025 (current/returning UB students) through July 31, 2026 @ 5 p.m. EST, excluding fall, winter and spring break periods. Students currently living in apartments that renew their same unit for the following year may be able to start their new Agreement on August 1, depending upon availability.
The residence halls and apartments will close for the fall semester at 10 a.m., December 18, 2025.
All Students starting new housing agreements for the spring semester will be permitted to move-into their housing assignments on January 17, 2026. Agreement end dates are outlined above based on agreement type. Housing charges include occupancy during the dates identified above. Student may seek approval to arrive early, stay during breaks or stay late as set forth in the section below. Student expressly acknowledges and agrees that University services and staffing may be limited during such periods. Additional room charges may be accrued by Students who are approved to arrive before and/or leave after the occupancy dates above.
All on-campus housing units will be closed during major holiday/break periods (fall, winter, and spring recesses). If the Student needs to stay on campus during these times, they must submit an online request to stay in their rooms during break periods in the Housing Portal. Additional room charges may be incurred by the Student if they are approved to remain in housing during these periods of closure.
The terms and conditions set forth herein shall apply during early arrival/break periods. Prior approval from Campus Living is necessary to remain or arrive during these closure periods. This policy is applicable to all Students. Student expressly acknowledges and agrees that University services and staffing may be limited during such periods. Additional room charges may be accrued by the Student if they are approved to arrive before and/or leave after the occupancy dates as set forth herein.
This Agreement does not automatically renew upon the expiration of the term hereof. Renewal instructions will be made available via the housing website in January. The University may accept or deny any renewal request in its sole discretion. Students in a full-year location for 2024-2025 academic term who do not renew the same space for the 2025-2026 term must vacate their apartment by 5 p.m. on July 31, 2025. If the Student requires housing before the 2025-2026 agreement effective date, the Student can inquire about summer school housing availability, which may be made available by the University in its sole discretion and upon applicable terms and conditions as may be set by the University.
Prior to occupancy, Students who cancel this Agreement before the cancellation deadlines set forth herein are entitled to a full refund of their housing deposit (if applicable). If the Student vacates a unit/suite/room, without the consent of Campus Living Management prior to the end of the stated Term of this Agreement for any reason, the Student shall remain obligated to pay their unit costs for the entire stated Term of the Agreement. Students who move off campus during the academic year but remain registered for classes will be assessed full room charges for the academic year. Failure to occupy a space after signing this license does not relieve the Student of the responsibility to fulfill the terms and financial obligations of this Agreement. This Agreement will not be cancelled for the purpose of living off campus or in order to commute from home. Changes to the class mode of instruction is not an approved reason to be released from this Agreement after the cancellation deadline. This Agreement may be cancelled by Campus Living if the Student maintains a past-due balance owed to the University at Buffalo and/or Campus Living.
If the Student cancels occupancy during the course of a semester (as opposed to between semesters) due to a judicial sanction, approved cancellation or withdrawal from the University, whether voluntarily or involuntarily, refunds of housing charges for that semester shall be made in accordance with the University’s tuition and fees refund schedule, https://www.buffalo.edu/studentaccounts/billing/financial-liability-deadlines.html. As of December 2024, the tuition and fees refund schedule provides the following:
Withdrawal during the first week of classes will result in a pro-rated housing charge based on the actual checkout date (as determined by the removal of belongings and return of key(s);
Withdrawal after the end of the first week of classes will result in a 70% refund of housing charges;
Withdrawal after the end of the second week of classes will result in a 50% refund of housing charges;
Withdrawal after the end of the third week of classes will result in a 30% refund of housing charges;
Withdrawal after the end of the fourth week of classes will result in no refund of housing charges being issued.
In addition to the above housing charges, the Student may also incur a $450 early release charge. The Student must submit a cancellation request in advance of departure and vacate the room within 72 hours of the date of sanction/withdrawal/cancellation approval. The Student must complete the proper paperwork and return all room keys to the appropriate office. A $50 improper checkout fee will be assessed for failure to do so, and additional lock change charges may be incurred.
With the consent of Campus Living Management, this Agreement may be cancelled at the end of the fall semester due to graduation, study abroad, internship, academic dismissal, transfer of schools, withdrawal or military service. A cancellation for these or other academic reasons must be submitted, through the housing portal, along with supporting documentation. There will be no additional cancellation charges assessed as long as the cancellation request is received by November 1 (or within 10 days of the Student being notified/approved for reasons listed above). If a Student submits their necessary form(s) after November 1 (or beyond 10 days of notification), the cancellation charge is $450.
Requests for cancellation of this Agreement for reasons other than those mentioned above are granted only under rare and extenuating/unforeseen circumstances and only after all housing options have been explored. Students will not be released in order to move off campus or to commute from home. The Student must show just cause for early release and provide extensive supporting documentation, as requested by the University, in its sole discretion. Charges will continue to accrue during the review process. The cancellation request is available in the housing portal. Procedural instructions may be obtained from the housing website. If a cancellation request is timely and granted for non-academic reasons, a charge of $300 will be assessed on the Student’s account. In order that all requests may be reviewed prior to the start of the spring semester, the deadline to request a cancellation for current students is November 1. If a Student submits the cancellation request after November 1 and the request is granted, the cancellation charge increases to $450.
Agreements with end dates in July cannot be cancelled at the end of the spring semester, regardless of graduation, withdraw, study abroad, student status, etc.
Students who renewed a full-year Agreement and cancel between August 1 and August 31, 2025, will be charged the nightly rate for their apartment and the late cancellation charge.
All requests to appeal decisions associated with the cancellation request or termination of this Agreement can be submitted, by email, to the Director for Housing Operations (or designee), at campusliving@buffalo.edu. See “Cancellation Summary” below.
This procedure will be used when the Student leaves personal property in a room or apartment after the Student has moved out or the contract end date has passed. Students who leave possessions behind may be found in violation of section 1.10 of the Campus Living rules for an improper checkout. The University assumes no liability for the loss or damage of the Students’ personal property that is left behind by the Student. Campus Living staff will inventory the Student’s possessions, dispose of all perishable food and garbage, and pack up the remaining property, retaining the property for 10 business days. Campus Living shall attempt to contact the Student at their last known phone number or email to notify them that they have left property at the University. The Student agrees that after 10 business days after receiving such phone call or email that, Campus Living may dispose of the remaining property on behalf of the Student and the Student waives an interest they may have in such remaining property and to any proceeds received by the University for such property’s disposition. If the Student believes they may have accidently or inadvertently left something behind, please call 716-645-2173 to see if it has been retained.
The Student shall make no alterations to the apartment, suite or bedroom, or move, remove, disconnect or install any fixtures, equipment or appliances situated therein without the prior written consent of the University, which the University may withhold in its sole discretion. The Student is not permitted to add curtains, draperies, wall hangings, or other combustible materials of more than 10% of the aggregate wall area as they are considered fire hazards.
This Agreement applies to all Housing Facilities and is not for a particular type or size of room, building, agreement length or campus. The University reserves the right to reassign or remove the Student from its Housing Facilities in its sole discretion. This includes relocating the Student, if they enter into a full-year agreements, during the summer months. It is the policy of the University to assign roommates without regard to race, color, national origin, religion, age, disability, pregnancy, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, or domestic violence victim status.
Campus Living may cancel this Agreement if the Student breaches this Agreement, or for any of the following reasons or conditions, each as may be determined by the University in its sole discretion:
1. The Student ceases to be enrolled as a student at the University, and is not involved in a documented legitimate academic activity.
2. The Student is responsible for a health or safety violation, such as a false fire alarm, illegal discharge of fire extinguisher, starting a fire, or use or possession of fireworks. Any tampering with or misuse of health and safety equipment is prohibited and punishable by University action. Action may also be taken by Campus Living under the terms of this Agreement.
3. The Student or any guests, visitor or invitee of such Student are a clear and present danger to the on-campus student and staff population. Examples include incidents involving assault and related offenses, possession or use of a weapon, possession or distribution of a controlled substance or other conduct as may be determined to have serious or dangerous implications for the Students living on campus. Continued and/or serious violations of on campus security systems or procedures may also be cause for termination of this Agreement.
4. If the Student is diagnosed with a contagious medical condition, they must vacate their rooms until the condition is corrected.
5. Willful destruction of University property in excess of $1000 in value.
6. A determination that the Student’s continued occupancy would likely present health problems that create an unreasonable risk to the health and safety of the campus community.
7. Violations of University policies, procedures, laws, rules, and regulations.
8. The Student is determined to be in violation of Campus Living Probation.
9. Campus Living cancels housing due to public health concerns during the semester (in which case the University may, in its sole discretion, offer reimbursements).
By submitting the housing application and executing this Agreement, the Student consents to receiving communications from Campus Living staff, including Housing Operations and Residential Life, via phone call, email, and text message to the contact information they have provided to the University.
If the Student is or has been convicted of any felony or any crime requiring registration on the Sex Offender or Crimes Against Minors Registry (SOR), or if the Student become the subject to a protective order at any time during the term of this Agreement, the Student is required, within seventy-two (72) hours of the conviction or entry of the protective order, to notify the Director of Housing Operations (or designee) in writing of such occurrence.
Campus Living reserves the right to cancel this Agreement if, in the sole judgment of the University, the Student poses a threat of substantial harm to persons or to University property or if the University determines that this Agreement was granted on the basis of inaccurate or incomplete information in the application.
Per the Guide to Campus Living, the Student may be subject to a prorated assessment in the event of damage or loss to common areas (i.e. stairwells, hallways, building exteriors, dumpster areas, etc.) of their assigned residence facility if the damage is reasonably determined by the University to have been caused by the careless or willful acts of Students or their invitees, but cannot be attributed to specific individuals. The Student may also be charged for damages to common areas in an amount not to exceed the limits set forth in SUNY policy https://www.suny.edu/sunypp/documents.cfm?doc_id=398#:~:text=State%20University%20of%20New%20York%20(SUNY)%20Campus,defined%20by%20the%20Campus%20President%20or%20designee.with such charges being billed to the Student’s University account.
In cases where the Student shares space with other students (i.e. vestibules, closet areas, adjoining bathrooms or apartments), the Student is responsible for keeping the space (and any contents) in good condition and repair. Damage charges may be assessed to the Student for any damage of common area spaces incurred during the term of this Agreement.
The Director of Housing Operations (or designee) may contact the parent or guardian of the Student in the event that University property damages exceed $1000 or if any University regulation or the terms of this Agreement have been violated, where the Student may be dismissed from Housing Facilities.
Any claim asserting that the University is liable for damage to personal property must be filed by completing the small claims incident report form:
to Environment, Health & Safety (EH&S). Registered occupants of each room are financially responsible for keeping the room and its contents in good order and free from damage both by themselves and by others. Each occupant will maintain appropriate health and safety standards. Room damage charges may be assessed to each occupant of a room for any damages to the room incurred during occupancy. Assessments will be made upon final inspection of rooms after move-out, which is after the final semester billing. Students should check their student accounts for housing charges after moving out of their residence.
The Student must be enrolled as undergraduate/graduate students at the University, or a participant in an approved residential program at the University (e.g. a participant in the English Language Institute) in order to occupy an on-campus housing space. The Student agrees to enroll and remain enrolled for academic credit each semester during the term of this Agreement. Failure to do so may result in the cancellation or suspension of this Agreement and require the Student to vacate/move-out the premises within 72 hours of notice from the University. If the Student falls below the required enrollment status and is removed or released from this Agreement they will receive a refund of housing charges for that remainder of the then current semester (if eligible) made in accordance with the housing refund schedule outlined above. If the Student resides in a University Apartment that has a full-year agreement term they need not be enrolled for summer academic session as long as they have been enrolled for the preceding spring academic session. If the Student does not meet the enrollment requirements or is not enrolled in a UB residential program they may seek approval to live on campus through the Housing Services Office. The Director of Housing Operations (or designee) may permit the Student to occupy a Housing Facility if all other student requests for housing have been satisfied. The Student must be in good financial standing with the University to live on-campus.
The Student must vacate their apartment/suite/room and the Housing Facility during a fire alarm. The evacuation is the Student’s responsibility. The Student should not wait for University staff to instruct them to leave.
Microwave cooking (utilizing only Campus Living approved appliances) will be allowed within the sleeping rooms. Microwave ovens must include an internally circuited smoke detection and automatic shut off. Campus Living has identified a vendor that meets this requirement (MICROFRIDGE). Information on how to order is on the UB Housing website and will be included in information packets. THE USE OF NON-CONFORMING MICROWAVE OR OTHER COOKING APPLIANCES WILL NOT BE ALLOWED (including toaster ovens, insta-pots, air-fryers, hot plates). The use on non-approved appliances will be subject to immediate confiscation and referral to appropriate University judiciaries.
Student may not remove the University’s property from individual rooms or Housing Facility. If damage is caused to any of the University’s property or to any room or apartment by the Student or any invitee the Student shall be responsible for the cost of any repairs or replacement of-or-to such property, room, or apartment which shall be assessed on a time and materials basis. The Student will also be charged for missing room furniture, screens, windows, etc., and disciplinary action will be taken as deemed appropriate in the University’s sole discretion. All damage/labor costs will be reflected on the Student’s account billings or security deposit (where applicable). No article of equipment belonging to the University including furnishings, furniture, and television sets, may be moved within or taken from the building unless permission has been granted in writing by the Director of Housing Operations (or designee).
All visitors to any apartment/suite/room must be guests of the Students.
a. Campus Living reserves the right to impose restrictions on guests, including but not limited to the prohibition of guests from other on-campus residences or external guests.
b. The Student may have overnight guests by obtaining prior permission of the other residents in their unit. The right of all students to live in reasonable privacy takes precedence over the privilege of a roommate to entertain a guest.
c. Overnight guests may not stay for more than three (3) nights in any given fourteen (14) day period or during any University break.
d. The Student is responsible for the conduct of their guests and must be present for the duration of the visit. Guests whose behavior or presence detracts from the community atmosphere, or impinges on the rights and privileges of any resident, will be required to vacate the Housing Facility.
The University reserves the right to enter, repair, inventory, inspect, or search; and the Student expressly consents to such entry or entries into, any student space at any time, including but not limited to health and safety inspections of apartments and residence hall rooms. This includes the University’s staff, University Police officers, Facilities staff, and any other University employees or contractors who have a legitimate need to enter the space, as determined by the University in its sole discretion.
The University does not assume any obligation or liability for loss or damage to items of personal property, which may occur in its buildings or on its grounds, prior to, during, or after the term of this Agreement, regardless of cause. This includes but is not limited to damage, loss, fire, water damage, theft, flooding, etc. Students are strongly encouraged to purchase renter's insurance for protection against loss or property damage.
Room keys, mailbox keys, access cards etc., may not be transferred, duplicated, or altered by the Student or any guests. If the Student or their guests’ transfers, duplicates, or alters a key/card, or attempts to do any of the foregoing, the Student will be charged a replacement cost, and the University make take additional action as it deems necessary and appropriate in its sole discretion.
Campus Living staff, as an accommodation to the Student, may accept mail and items shipped to the Student by approved carriers. The University does not accept liability for damage or loss (even as a result of its negligence) of any such mail and articles. The Student should not have cash or items of significant value sent to their mailboxes. The Student will receive 24-hour notice, when possible, if mail cannot be delivered on any given day. Mail/package service may be limited during the University’s break periods. Only mail addressed to the Student will be delivered. Mail addressed to persons other than the Student will be return to sender. Mail cannot be forwarded until after the Agreement’s end date.
Move in will take place on a staggered basis using the appointment scheduling tool in the housing portal. The Student will select their move-in time/date in the housing portal based on the then current availability. Appointment dates indicated on the housing portal may vary from the official dates of occupancy which are ultimately offered by the University. The Student may be refused entry if arriving prior to their scheduled move-in appointment time.
The University reserves the right to re-assign the Student, on a temporary basis, to temporary housing in the event of overcapacity of the Housing Facilities. The Student will be required to vacate the temporary housing accommodation as soon as a permanent space is identified. While the Student resides in temporary accommodations the Student acknowledges and agrees that they may not receive all standard residence hall furnishings and amenities. A rate adjustment will be made for each day that the Student resides in a temporary housing assignment.
Animals are prohibited in all Housing Facilities except as expressly set forth herein. With the prior permission from the Director of Housing Operations (or designee), Service Animals as defined by the Americans with Disabilities Act are permitted. The Student can contact the Housing Services Office or Accessibility Resources for details on the application process; other restrictions and fees may apply.
The Students may require housing-related reasonable accommodations for disabilities. Requests for accommodations must be included in the housing application and submitted to the University by the housing application deadline to allow the University time to make modifications, if necessary and appropriate. Request received after the applicable deadline may not be met, if appropriate space is unavailable.
Unless the Student has submitted a request to block the release of ‘directory information’ to the Office of the Registrar prior to the release of such information, that the University may provide the Student’s directory information to potential roommates unless otherwise notified by the Student. Additional information on directory information and how to file a request to block the release of directory information is available at the following website: https://registrar.buffalo.edu/personalinfo/directory.php.
The “Guide to Campus Living” as may be amended by the University from time to time in its sole discretion, is available on the University’s web site at buffalo.edu/campusliving and is expressly incorporated herein by reference. Please refer to the Guide to Campus Living for student conduct guidelines and procedures. Violations of the Guide to Campus Living student conduct guidelines and procedures, or to University conduct codes and/or rules and regulations, as now in effect or as may be hereafter promulgated, may result in the cancellation or suspension of this Agreement by the University in its sole discretion.
Solicitation in the buildings or on the grounds of any on-campus housing area is strictly prohibited. The Student is not permitted to use, or permit their apartment/suite/room to be used, for any commercial purposes whatsoever.
The University shall provide all utilities including but not limited to sanitary sewer, hot and cold water, light, heat, natural gas, electricity, data network connection, and air conditioning (where applicable).
When vacancies occur at the beginning of a semester, Campus Living may consolidate those vacancies, in its sole discretion, and may modify housing accommodations accordingly. Consolidation of occupants in room and apartment assignments may be employed. If the Student is living in an accommodation where a vacancy exists, they may be required to choose one of the following options upon the request of the University, in its sole discretion:
1. For vacancies within Residence Halls only, the Student may pay the special one-under occupancy rate: a. Double as a single: 135 percent of the double rate. b. Three-person as a double: 126 percent of the three‑person rate for both residents. c. Four-person as a three-person: 126 percent of the four-person rate for the three residents.
2. Consolidate with another resident who resides where a vacancy exists.
3. Where consolidation is not deemed feasible by Campus Living staff, the Student may remain in the room with the understanding that a roommate/apartment-mate may be assigned at any time.
When vacancies occur during the semester, the space should remain available for a new occupant. The University may assign another student to that space at any time.
The University has implemented measures to meet public health standards established by state and local public health officials, the State University of New York (SUNY) and the State of New York as a result of epidemics or pandemics. The Student agree to comply with all University policies and procedures established to support compliance with public health standards.
The University at Buffalo has measures to meet public health standards established by state and local public health officials, the State University of New York (SUNY) and the State of New York as a result of COVID-19. Students choosing to live on campus agree to comply with Campus Living and University at Buffalo policies and procedures established to support compliance with public health standards.
The Student agrees to release the University, its agents and employees from any and all damages, liability, claims, expenses or loss (collectively, “Claims”) resulting from or arising out of the Student’s use of space within Housing Facilities, including those related to the potential exposure to contagious viruses like COVID-19, and to defend, indemnify and hold harmless the University, its agents and employees from any claims resulting from or arising out of the Student’s breach of the terms and conditions of this Agreement. The Student understands that, by residing on campus, the Student is assumes all risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses, including COVID-19.
If the University is unable to perform its obligations hereunder, or if such performance is hampered, interrupted or rendered impossible, hazardous or interfered with by reason of fire, casualty, lockout, act(s) of God, riots, strikes, labor difficulties, epidemics, pandemics, earthquakes, any act or order of any public authority, administrative or judicial regulations, order or decree or by any local or national emergency, or any other cause or event beyond the University’s control, then the University shall be excused from performance of this Agreement and will not have any liability in connection herewith.
The housing agreement is based on information available at this time and is subject to change. Please be advised that Campus Living reserves the right to modify this document at any time. Updates will be communicated to all on-campus students by e-mail.
For Questions in regard to this agreement contact:
University at Buffalo Campus Living
267-C Fargo Quadrangle - 2nd Floor of The Landing, Buffalo, NY 14261
Phone: 716-645-2171 - Toll Free: 866-285-8806
e-mail: campusliving@buffalo.edu
Terms and Conditions of the University License Agreement (the “Agreement”) between the State University of New York at Buffalo (the “University”) and each student who electronically signs an Agreement. This Agreement is for either the full year (August-July) or academic year (August-May), depending on location of assignment. Exact details of these dates can be found below. The Housing Agreement creates a license for the student to use campus housing and is not a lease. It is understood and agreed that the relationship between the University at Buffalo and the student is that of licensor-licensee and not that of landlord-tenant. The written terms and conditions of this agreement supersede all previous agreements as well as any verbal statements or telephone conversations made concerning this agreement. Signing and submitting the Housing Agreement constitutes acceptance of its terms and conditions. All university regulations that are in effect at the University at Buffalo apply to any person who resides in the university housing system Students assigned to live in Flickinger Court must complete the additional lease and notary process. Failure for the lease and notary to be completed by the deadline may result in a room change to another on-campus location.
Students are obligated to abide by the terms and conditions of the Housing Agreement. This obligation includes assuming financial responsibility for the entire agreement period. Failure to pick up a room key or occupy the assigned space does not release a student from this agreement or its financial responsibilities. However, students who do not check in to their assigned space by 5 p.m. on the first day of class may forfeit their specific room reservation. New/Incoming international students who do not confirm their assignment with the Campus Living email survey or complete the ISS check-in by Monday, August 12, 2024 may forfeit their specific room reservation and have their housing agreement cancelled. Without limiting the generality of the foregoing, despite the fact that unit/suite/room charges are billed concurrently with the tuition for the academic session which coincides with the period of the student’s occupancy of the unit/suite/room, the student, by electronically signing the Agreement, acknowledges and agrees that they are responsible for the unit/suite/room charges for the entire Term designated within the Agreement.
Prior to occupancy, cancellation deadlines are as follows: Residents may cancel their housing agreement according to the following terms:
After the cancellation deadline, only those students who are officially withdrawing or taking a leave of absence from the University for the upcoming semester will be permitted to cancel their housing agreement. Requests received after the cancellation deadline will forfeit their housing deposit. If, after cancelling the Agreement a student becomes re-enrolled for the upcoming semester, the cancellation request becomes void, and the Housing Agreement will once again be reinstituted.
Those who remain enrolled at the university for the upcoming semester will not be released from the housing agreement after the cancellation deadline. Requests for cancellation by students who will remain enrolled for reasons other than those mentioned above are granted only under rare and extenuating/unforeseen circumstances and only after all on-campus housing options have been explored. Students may submit an online request to be released from their housing agreement, along with appropriate documentation, to the Housing Services Office. In the rare instance that the request is approved, the student will incur a $450 late cancellation charge and may be financially responsible for additional housing charges. Class mode of instruction is not an approved reason to be released from the housing agreement after the cancellation deadline. See “Cancellation Summary” below.
The student agrees that the terms, conditions, policies, rules, and regulations contained in the “Guide to Campus Living” the Student Conduct Rules, University Standards and Administrative Regulations, and laws of the United States and the State of New York, as may be amended from time to time, are incorporated herein by reference and are made a part of this agreement the same as if written herein.
This Agreement is non-transferable. Students are not permitted to sub-license unit/suite/rooms or otherwise transfer their rights pursuant to this Agreement. Some sub-licensing may be allowed in apartment areas where full-year agreements are required. Sub-licensing may be allowed with the Complex Director’s approval only.
All applicants for on-campus housing are required to submit a $300 deposit or authorized deposit deferment at the time of application. The deposit will be applied to the student’s account as long as the housing agreement is not terminated. The deposit is nontransferable. Students enrolled in university-sponsored academic programs must also adhere to these terms. Refunds will be made subject to outstanding debts owed to the university.
The deposit is refundable if an online request is submitted in the Housing Portal before the cancellation deadline. Students transferring to a new institution are eligible for refund if they submit proof of admission into the new institution within ten days from the date of acceptance, but no later than 30 days prior to the first day of classes. Students who officially withdraw or take a leave of absence from the university for the upcoming semester may cancel after the cancellation deadline but will be assessed a $300 late cancellation charge. The housing deposit, if applicable, will be applied towards that charge. See “Cancellation Summary” below.
Housing-related charges will be billed through the Student Accounts Office based on rates published on the Campus Living website (buffalo.edu/campusliving). Room charges will normally be billed in two installments, once in fall and once in spring, based on the nightly rate for the semester. Early arrival assessments, break charges, room change adjustments, and other housing charges will be posted as they are accrued. If the contract start date begins during the course of a semester, after the Agreement start date, residents will be assessed a prorated amount, based upon the period between the signing of the agreement and the conclusion of the academic term. Students should check their student accounts for housing charges after moving out of their residence.
Dates are based on information available at this time and are subject to change. Based on the official university calendar as of December 2023, the dates of occupancy will be as follows:
August 22, 2024 (new UB student) or August 23, 2024 (current/returning UB student) through May 18, 2025 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 22, 2024 (new UB student) or August 23, 2024 (returning UB student) through May 18, 2025 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 22, 2024 (new UB student) or August 23, 2024 (returning UB student) through May 18, 2025 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 22, 2024 (new UB student) or August 23, 2024 (current/returning UB student) through July 31, 2025 @ 5 p.m. EST, excluding fall, winter and spring break periods. Students currently living in apartments that renew their same unit for the following year may be able to start their new Agreement on August 1, depending upon availability.
The residence halls and apartments will close for the fall semester at 10 a.m. Thursday, December 19, 2024.
All students starting new housing agreements in spring will be permitted to move-into their housing assignments on January 18, 2025. Agreement end dates are outlined above based on agreement type. Housing charges include occupancy during the dates identified above. Students may seek approval to arrive early, stay during breaks or stay late; university services and staffing may be limited during such periods. Additional room charges may be accrued by students who are approved to arrive beyond the occupancy dates above.
All on-campus housing units will be closed during major holiday/break periods (fall, winter, and spring recesses). Students who need to stay on campus during these times must submit an online request to stay in their rooms during break periods. Additional room charges may be accrued by students who are approved to remain in housing during winter break or who are approved to arrive before or stay beyond the occupancy dates outlined above.
All terms and conditions apply during early arrival/break periods. Prior approval from Campus Living is necessary to remain or arrive during these periods. This policy is applicable to all students. Most offices and services will be closed during breaks and limited services and staffing will be available during this time.
This Agreement does not automatically renew upon the expiration of the term hereof. Renewal instructions will be available via the housing website in January. The University may accept or deny any such renewal request at its sole discretion.
Prior to occupancy, residents who cancel their housing agreement before the cancellation deadlines are entitled to a full refund of their housing deposit (if applicable). If a student vacates a unit/suite/room, without the consent of Campus Living Management, prior to the end of the stated Term of this Agreement for any reason, the student shall remain obligated to pay their unit costs for the entire stated Term of the Agreement. Students who move off campus during the academic year but remain registered for classes will be assessed full room charges for the academic year. Failure to occupy a space after signing this license does not relieve the student of the responsibility to fulfill the terms and financial obligations of the agreement. The agreement will not be terminated for the purpose of living off campus or in order to commute from home. Class mode of instruction is not an approved reason to be released from the housing agreement after the cancellation deadline. This agreement may be terminated by Campus Living if a student maintains a past-due balance owed to the University at Buffalo and/or Campus Living.
If a resident terminates occupancy during the course of a semester (as opposed to between semesters) due to a judicial sanction, approved cancellation or withdrawal from the university, whether voluntarily or involuntarily, refunds of housing charges for that semester shall be made in accordance with the University’s tuition and fees refund schedule. Withdrawal during the first week of classes will result in a pro-rated housing charge based on the actual checkout date (as determined by the removal of belongings and return of key(s). Withdrawal after the end of the first week of classes will result in a 70% refund of housing charges. Withdrawal after the end of the second week of classes will result in a 50% refund of housing charges. Withdrawal after the end of the third week of classes will result in a 30% refund of housing charges. Withdrawal after the end of the fourth week of classes will result in no refund of housing charges being issued. In addition to the above housing charges, the student may also incur a $450 early release charge. The student must submit a cancellation request in advance of departure and vacate the room within 72 hours of the date of sanction/withdrawal/cancellation approval. The student must complete the proper paperwork and return all room keys to the appropriate office. A $50 improper checkout fee will be assessed for failure to do so, and additional lock change charges may be incurred.
With the consent of Campus Living Management, this agreement may be terminated at the end of the fall semester due to graduation, study abroad, internship, academic dismissal, transfer of schools, withdrawal or military service. A cancellation for these or other academic reasons must be submitted, through the housing portal, along with supporting documentation. There will be no additional cancellation charges assessed as long as the cancellation request is received by November 1 (or within 10 days of the student being notified/approved for reasons listed above). If a resident submits their necessary form(s) after November 1 (or beyond 10 days of notification), the cancellation charge is $450.
Requests for cancellation from the housing agreement for reasons other than those mentioned above are granted only under rare and extenuating/unforeseen circumstances and only after all housing options have been explored. Students will not be released in order to move off campus or to commute from home. The student must show just cause for early release and provide extensive supporting documentation. Charges will continue to accrue during the review process. The entire cancellation request process may take two to three weeks to complete. The cancellation request is available in the housing portal. Procedural instructions may be obtained from the housing website. If a cancellation request is timely and granted for non-academic reasons, a charge of $300 will be assessed on the student’s account. In order that all requests may be reviewed prior to the start of the spring semester, the deadline to request a cancellation for current students is November 1. If a resident submits the cancellation request after November 1 and the request is granted, the cancellation charge increases to $450.
Agreements with end dates in July cannot be terminated at the end of the spring semester, regardless of graduation, withdraw, study abroad, student status, etc.
Students who renewed a full-year agreement and cancel between August 1 and August 31 2024 will be charged the nightly rate for their apartment and the late cancellation charge.
All requests to appeal decisions associated with the cancellation request or termination of the housing agreement can be submitted, by email, to the Director for Housing Operations (or designee), at campusliving@buffalo.edu. See “Cancellation Summary” below.
By submitting the housing application and completing the housing agreement, I consent to receiving communications from Campus Living staff, including Housing Operations and Residential Life, via phone call, email, and text message to the contact information that I have provided to the University at Buffalo.
The student shall make no alterations to the apartment, suite or bedroom, or move, remove, disconnect or install any fixtures, equipment or appliances situated therein without the prior written consent of the University (which consent shall be at the University’s sole and absolute discretion). Students are not permitted to add curtains, draperies, wall hangings, or other combustible materials of more than 10% of the aggregate wall area as they are considered fire hazards.
This agreement is for a space within the University Housing system and is not for a particular type or size of room, building, agreement length or campus. The University reserves the right to reassign or remove a resident from university housing for reasons including, but not limited to consolidation, health, safety, security, conduct, non-occupancy, facilities work or failure to remain actively enrolled without financial compensation to the student. This includes relocating students in full-year agreements over the summer months. It is the policy of the university to assign roommates without regard to race, color, national origin, religion, age, disability, pregnancy, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, or domestic violence victim status.
Campus Living may terminate this agreement for breach of the terms by the resident, as herein stipulated, or for any of the following reasons or conditions:
1. The occupant ceases to be enrolled as a student and is not involved in a documented legitimate academic activity.
2. The occupant is responsible for a health or safety violation, such as a false fire alarm, illegal discharge of fire extinguisher, starting a fire, or use or possession of fireworks. Any tampering with or misuse of health and safety equipment is prohibited and punishable by university action. Action can also be taken by Campus Living under the terms of this agreement.
3. The occupant or any guests, visitor or invitee of such occupant are a clear and present danger to the on-campus student and staff population. Examples include incidents involving assault and related offenses, possession or use of a weapon, possession or distribution of a controlled substance or other conduct as may be determined to have serious or dangerous implications for the students living on campus. Continued and/or serious violations of on campus security systems or procedures may also be cause for termination of this agreement, in accordance with this section.
4. Students diagnosed with a contagious medical condition must vacate their rooms until the condition is corrected.
5. Willful destruction of university property in excess of $1000 in value.
6. Campus determination that continued occupancy would likely present health problems that create an unreasonable risk to the health and safety of the campus community. Such judgment would be made by the Director of Housing Operations (or designee) with advice from other campus sources.
7. University rules and regulations and the “Guide to Campus Living” are part of this agreement in that violations may be referred to the Campus Living Community Standards Program or to the Office of Student Conduct. It is within the jurisdiction of these bodies to recommend to the Director of Housing Operations (or designee) that an occupant be dismissed from on-campus housing.
8. The occupant is determined to be in violation of Campus Living Probation.
In the event that Campus Living terminates housing due to public health concerns during the semester, the University may offer reimbursements.
If you are convicted of any felony or any crime requiring your registration on the Sex Offender or Crimes Against Minors Registry (SOR), or if you become the subject to a protective order at any time during the term of your housing agreement, you are required within seventy-two (72) hours of the conviction or entry of the protective order, to notify in writing the Director of Housing Operations (or designee). Campus Living reserves the right to cancel any housing agreement if, in the sole judgment of the University, a resident may pose a threat of substantial harm to persons or to University property or if the University determines that the housing agreement was granted on the basis of inaccurate or incomplete information in the application.
Per the Guide to Campus Living, each resident may be subject to a prorated assessment in the event of damage or loss to common areas (i.e. stairwells, hallways, building exteriors, dumpster areas, etc.) of their assigned residence facility if the damage is reasonably determined by the university to have been caused by the careless or willful acts of residents, but cannot be attributed to specific individuals. A common area damage billing process, not to exceed current SUNY limits, may assess common hall or apartment damages to all students or a portion thereof. Charges will be billed to the student’s university account.
In cases where the student shares space with other students (i.e. vestibules, closet areas, adjoining bathrooms or apartments), the student is responsible for keeping the space (and any contents) in good condition and repair. Damage charges may be assessed to the student for any damage of common area space incurred during the Term of this Agreement.
The Director of Housing Operations (or designee) may contact the parent or guardian in the event that university property damages exceed $1000 or any university regulation and/or terms of this agreement have been violated, such that the resident is liable for dismissal from housing.
Any claim by any person that the university is liable for damage to personal property must be filed by completing a negligence form with the university through Environment, Health & Safety (EH&S). Registered occupants of each room are financially responsible for keeping the room and its contents in good order and free from damage both by themselves and by others. Each occupant will maintain appropriate health and safety standards. Room damage charges may be assessed to each occupant of a room for any damages to the room incurred during occupancy. Assessments will be made upon final inspection of rooms after move-out, which is after the final semester billing. Students should check their student accounts for housing charges after moving out of their residence.
Only students enrolled as undergraduate/graduate students, or participants in an approved residential program at the University at Buffalo (i.e. English Language Institute) may occupy an on-campus housing space. The student agrees to enroll and remain enrolled for academic credit each semester. Failure to do so may result in the termination or suspension of this agreement and require the student to vacate/move-out the premises within 72 hours. Students who fall below the required enrollment status and who are removed or released from their agreement will receive a refund of housing charges for that semester (if eligible) made in accordance with the housing refund schedule outlined above. Students in University Apartments with full-year agreement need not be enrolled for summer academic session as long as they have been enrolled for the preceding spring academic session. Students who do not meet the enrollment requirements or who are enrolled in a UB residential program may seek approval to live on campus through the Housing Services Office. The Director of Housing Operations (or designee) may assign other occupants to any vacancies that exist after all student requests have been satisfied. Students must also be in good financial standing with the University to live on-campus.
The student must vacate their apartment/suite/room and the facility during a fire alarm. The evacuation is the student’s responsibility. Students should not wait for staff to instruct them to leave.
New York State multiple-dwelling laws do not permit cooking in sleeping rooms. Cooking is only permitted within kitchen areas. This statute is enforced by the university’s Environment, Health & Safety (EH&S) and the Campus Living staff. Occupants found cooking in unauthorized areas (e.g., sleeping rooms, suite rooms, lounges, etc.) are subject to immediate appliance confiscation and referral to appropriate university judiciaries. Note that personal microwave ovens and toaster ovens are strictly prohibited.
University property may not be removed from any rooms. Damages to any room or apartment will be assessed to occupants for actual labor plus material costs. Occupants will also be charged for missing room furniture, screens, windows, etc., and disciplinary action will be taken. All damage/labor costs will be reflected on student account billings or security deposit (where applicable). No article of equipment belonging to the University at Buffalo, including furnishings, furniture, and television sets, may be moved within or taken from the building unless permission has been granted in writing by the Director of Housing Operations (or designee).
All visitors to any apartment/suite/room must be guests of students licensing the apartment/suite/room therein.
The University reserves the right to enter, repair, inventory, inspect, or search, and students expressly consent to such entry or entries into, any student space at any time, including but not limited to health and safety inspections of apartments and residence hall rooms. This includes Campus Living staff, University Police officers, Facilities staff, and any other University employees or contractors who have a legitimate need to enter the space.
Campus Living does not assume any obligation or liability for loss or damage to items of personal property, which may occur in its buildings or on its grounds, prior to, during or subsequent to the terms of this Agreement, regardless of cause. This includes but is not limited to damage, loss, fire, water damage, theft, flooding, etc. Students are strongly encouraged to purchase renter's insurance for protection against loss or property damage.
Room keys, mailbox keys, access cards etc., cannot be transferred, duplicated, or altered. Anyone transferring, duplicating, or altering a key/card will be charged a replacement cost, and judicial sanctions will follow if appropriate..
Campus Living staff, as an accommodation to residents, will accept mail and items shipped to students by approved carriers. The University does not accept liability for damage or loss (even as a result of negligence) of any such article. Students should not have cash or items of significant value sent to their mailboxes. Students will receive 24-hour notice, when possible, if mail cannot be delivered on any given day. Mail/package service may be limited during University break periods. Only mail addressed to residents will be delivered, Non-resident mail will be return to sender. Mail cannot be forwarded until after the current agreement end date.
Move in will take place on a staggered basis using an appointments scheduling tool. Students will select their move- in time/date based on the availability. Appointment dates offered may vary from the official dates of occupancy. Students may be refused entry if arriving prior to their scheduled move-in appointment time.
The University reserves the right to assign students on a temporary basis to overcapacity assignments. The student will be required to move to a new accommodation as soon as a permanent space is identified. Students who reside in these temporary accommodations may not receive all standard residence hall furnishings and amenities. A rate adjustment will be made for each day a student resides in an overcapacity situation.
Animals are prohibited in all residential areas. With the prior permission from the Director of Housing Operations (or designee), animals used for health-related purposes are permitted. Students can contact the Housing Services Office or Accessibility Resources for details on the application process; other restrictions apply.
Students may require housing-related reasonable accommodations for students with disabilities Requests for accommodations must be submitted in the housing application by the housing application deadline. This allows Campus Living to make modifications, if necessary, and offers the best opportunity that the appropriate type of space may be available. Request received after the applicable deadline may not be met, if appropriate space is unavailable.
In compliance with the Family Educational Rights and Privacy Act, Campus Living gives notice that personally identifiable information such as permanent address, email address, and telephone number may be given to potential roommates unless otherwise notified by the student.
The “Guide to Campus Living” is available on our web site buffalo.edu/campusliving. Please refer to the Guide to Campus Living for student conduct guidelines and procedures. Violations of University or Campus Living conduct codes and/or rules and regulations as now in effect or as may be hereafter promulgated may result in the termination or suspension of this Agreement.
Solicitation in the buildings or on the grounds of any on-campus housing area is strictly prohibited. Students are not to use or permit their apartment/suite/room to be used, for any commercial purposes whatsoever.
The University shall provide all utilities including but not limited to sanitary sewer, hot and cold water, light, heat, natural gas, electricity, data network connection and air conditioning (where applicable).
When vacancies occur at the beginning of a semester, Campus Living may consolidate those vacancies. Consolidation of occupants may be employed. Residents living in an accommodation where a vacancy exists may be required to choose one of the following options, depending on the needs of Campus Living:
When vacancies occur during the semester, the space should remain available for a new occupant. Campus Living may assign another student to that space at any time.
The University at Buffalo has measures to meet public health standards established by state and local public health officials, the State University of New York (SUNY) and the State of New York as a result of COVID-19. Students choosing to live on campus agree to comply with Campus Living and University at Buffalo policies and procedures established to support compliance with public health standards.
You agree to release the University, its agents and employees from any and all damages, liability, claims, expenses or loss (collectively, “Claims”) resulting from or arising out of your use of space within University housing, including those related to the potential exposure to contagious viruses like COVID-19, and to indemnify and hold harmless the University, its agents and employees from any claims resulting from or arising out of your breach of the terms and conditions of your housing agreement. You understand that, by residing on campus, you are assuming the risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses, including COVID-19.
If the University at Buffalo is unable to perform its obligations hereunder, or if such performance is hampered, interrupted or rendered impossible, hazardous or interfered with by reason of fire, casualty, lockout, act(s) of God, riots, strikes, labor difficulties, epidemics, pandemics, earthquakes, any act or order of any public authority, administrative or judicial regulations, order or decree or by any local or national emergency, or any other cause or event beyond the University’s control, then the University shall be excused from performance of this Agreement and will not have any liability in connection herewith.
The housing agreement is based on information available at this time and is subject to change. Please be advised that Campus Living reserves the right to modify this document at any time. Updates will be communicated to all on-campus students by e-mail.
Your Guide to Campus Living is a separate document that offers more detail in terms of your day-to-day rights and responsibilities. We encourage you to read it in its entirety when it's sent to you via email.