Official On-Campus Housing
Your housing agreement is a legal document that explains your rights and responsibilities when you live in official UB on-campus housing. We encourage you (and anyone who may be responsible for payments) to read the full document thoroughly. This page offers highlights from the housing agreement as well as the full agreement for your use.
For questions in regard to this license agreement contact:
University at Buffalo Campus Living
267-C Fargo Quadrangle - 2nd Floor of The Landing, Buffalo, NY 14261
Phone: 716-645-2171 - Toll Free: 866-285-8806
e-mail: campusliving@buffalo.edu
This Housing License Agreement (this “License Agreement”) is entered into by and between the State University of New York by and on behalf of the University at Buffalo (the “University”) and the University student who electronically signs this License Agreement (the “Student”). Administration of this License Agreement by the University is generally conducted by the Campus Living Department. This License Agreement applies to both full year and academic year housing arrangements. Occupancy dates for individual housing complexes (as applicable the “Housing Facilities” or “Housing Facility”) is as set forth below (the “Occupancy Period”). This License Agreement shall constitute only a license and shall not be deemed to constitute a lease or to create or transfer interested or a lien on real estate. It is understood and agreed that the relationship between the University and the Student is that of licensor-licensee and not that of landlord-tenant. The written terms and conditions of this License Agreement supersede all previous License agreements as well as any verbal statements or telephone conversations concerning the Student’s occupancy of the Housing Facilities. Signing and submitting this License Agreement constitutes the Student’s unqualified acceptance of the terms and conditions set forth herein. All policies, procedures, rules, laws, regulations, and similar instruments that are in effect at the University apply to any person who resides in the Housing Facilities as applicable. Depending on the Housing Facility the Student is assigned to the Student may be required to complete additional forms and provide additional documentation to the University in connection with their occupancy of the Housing Facility and the Student agrees to provide such additional information upon request of the University. This includes, but is not limited to, a requirement that students who are assigned to live in Flickinger Court must sign and have notarized an additional lease document. Failure to provide any additional documentation by the deadline provided by the University may result in a room change to another Housing Facility.
The Student is obligated to abide by the terms and conditions of this License Agreement including but not limited to all financial obligations set forth herein. Failure to pick up a room key or occupy the assigned space does not release the Student from their obligations under this License Agreement or the financial obligations set forth herein. However, if the Student does not check-into their assigned space by 5 p.m. on the first day of class they may, in the University’s sole discretion, be required to forfeit their specific room reservation. If the Student is a new or incoming international student and they have not confirmed their housing assignment via the Campus Living email survey or completed the International Student Services check-in by Monday, August 10, 2026, the Student may, in the University’s sole discretion, be required to forfeit their specific room reservation and the University may, in its sole discretion, cancel this License Agreement without liability to the Student. Without limiting the generality of the foregoing, despite the fact that unit/suite/room charges are billed concurrently with the tuition for the academic session which coincides with the period of the Student’s occupancy of the unit/suite/room, the Student, by electronically signing the License Agreement, acknowledges and agrees that they are responsible for the unit/suite/room charges for the entire Term designated within the License Agreement.
The Student may cancel this License Agreement only as set forth herein.
Prior to occupancy, the Student may cancel this License Agreement as follows:
After the cancellation deadlines set forth above, the Student may only cancel this License Agreement if they are officially withdrawing or taking a leave of absence from the University for the applicable semester. If the Student submits a written cancellation request in the Housing Portal after the cancellation deadlines set forth above, their housing deposit shall be forfeited to the University. If, after cancelling this License Agreement due to having officially withdrawn or having taken a leave of absence from the University the Student becomes re-enrolled for the same semester they withdrew or took a leave of absence from the University for, the cancellation request shall be void and of no force or effect and this License Agreement shall be reinstituted.
Requests to cancel this License Agreement for any reason other than as set forth above may be granted by the University, at its sole discretion, only under rare and extenuating/unforeseen circumstances and only after all on-campus housing options have been explored. Student may submit an online request to be released from their housing License Agreement in the Housing Portal, along with appropriate documentation as requested by the Housing Services Office. If the request is approved, the Student will incur a $450 late cancellation charge along with additional housing charges as may be assessed by the University in its sole discretion. Changes in the delivery of course instruction (i.e. from in person to virtual instruction) is not an approved reason to be released from this License Agreement after the cancellation deadline. See “Cancellation Summary” below.
The Student agrees that the terms, conditions, policies, rules, and regulations contained in the Guide to Campus Living, the Student Conduct Rules, University Standards and Administrative Regulations, and laws of the United States and the State of New York, each as may be amended from time to time, are incorporated herein by reference and are made a part of this License Agreement the same as if written herein.
This License Agreement is non-transferable. Students are not permitted to sub-license unit/suite/rooms or otherwise transfer their rights pursuant to this License Agreement.
Student is required to submit a $300 deposit or authorized deposit deferment at the time of application. The deposit will be applied to the student’s account as long as this License Agreement is not cancelled. The deposit is non-transferable and non-refundable other than as expressly set forth herein. Any approved refunds may be set off against any outstanding debts owed by Student to the University.
The deposit is refundable if an online request is submitted in the Housing Portal before the cancellation deadline set forth in the section above. If the Student transfers to a new institution they are eligible to have their deposit refunded if they submit proof of admission into the new institution to the University within ten days from their date of acceptance to the new institution, provided that the notice is delivered to the University at least 30 days prior to the first day of classes at the University. If the Student officially withdraws or takes a leave of absence from the University after the cancellation deadline the Student will be assessed a $300 late cancellation charge. The housing deposit, if applicable, will be applied towards the late cancellation charge. See Appendix A: Cancellation Summary, below.
Housing-related charges will be billed through the Student Accounts Office based on rates approved by the University. Room charges will normally be billed in two installments, once in fall and once in spring, based on the nightly rate for the semester. Early arrival assessments, break charges, room change adjustments, and other housing charges will be posted to the Student’s account as they are accrued. If the License Agreement’s start date is after the start of the current semester, the Student will be assessed a prorated amount, based upon the period between the signing of the License Agreement and the conclusion of the License Agreement’s term. Students should check their student accounts for any housing charges incurred after moving out of their residence.
Dates are based on information available at this time and are subject to change. Based on the official University calendar as of December 2025, the dates of occupancy for the 2026-2027 academic year will be as follows:
August 20, 2026 (new UB students) or August 21, 2026 (current/returning UB students) through May 16, 2027 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 20, 2026 (new UB students) or August 21, 2026 (returning UB students) through May 16, 2027 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 20, 2026 (new UB students) or August 21, 2026 (returning UB students) through May 16, 2027 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 20, 2026 (new UB students) or August 21, 2026 (current/returning UB students) through July 31, 2027 @ 5 p.m. EST, excluding fall, winter and spring break periods. Students currently living in apartments that renew their same unit for the following year may be able to start their new License Agreement on August 1, depending upon availability.
The residence halls and apartments will close for the fall semester at 10 a.m., December 17, 2026.
Residents are required to comply with instructions to complete the self-checkout process at the end of the fall semester and self-check-in for the spring semester.
Winter Session housing is available for students with a fall and spring housing assignment by submitting the break housing application. Students taking a winter session class who are not residents for fall and spring may contact Housing Services to inquire about availability of housing. Housing would be charged at a nightly rate for the room type assigned. Housing would end on the last day of winter session classes.
All Students starting new housing license agreements for the spring semester will be permitted to move into their housing assignments on January 16, 2027. License agreement end dates are outlined above based on License agreement type. Housing charges include occupancy during the dates identified above. Student may seek approval to arrive early, stay during breaks, or stay late as set forth in the section below. Student expressly acknowledges and agrees that University services and staffing may be limited during such periods. Additional room charges may be accrued by Students who are approved to arrive before and/or leave after the occupancy dates above.
All on-campus housing units will be closed during major holiday/break periods (fall, winter, and spring recesses). If the Student needs to stay on campus during these times, they must submit an online request to stay in their rooms during break periods in the Housing Portal. Additional room charges may be incurred by the Student if they are approved to remain in housing during these periods of closure.
The terms and conditions set forth herein shall apply during early arrival/break periods. Prior approval from Campus Living is necessary to remain or arrive during these closure periods. This policy is applicable to all Students. Student expressly acknowledges and agrees that University services and staffing may be limited during such periods. Additional room charges may be accrued by the Student if they are approved to arrive before and/or leave after the occupancy dates as set forth herein.
This License Agreement does not automatically renew upon the expiration of the term hereof. Renewal instructions will be made available via the housing website in January. The University may accept or deny any renewal request in its sole discretion. Students in a full-year location for 2025-2026 academic term who do not renew the same space for the 2026-2027 term must vacate their apartment by 5 p.m. on July 31, 2026. If the Student requires housing before the 2026-2027 License Agreement effective date, the Student can inquire about summer school housing availability, which may be made available by the University in its sole discretion and upon applicable terms and conditions as may be set by the University.
Students who renew a room in a full-year license agreement in Flickinger Court must complete the lease and notary process by July 31, 2026, in order to remain in residence between July 31 and the start of the 2026-2027 license agreement.
Prior to occupancy, Students who cancel this License Agreement before the cancellation deadlines set forth herein are entitled to a full refund of their housing deposit (if applicable). If the Student vacates a unit/suite/room without the consent of Campus Living Management prior to the end of the stated Term of this License Agreement for any reason, the Student shall remain obligated to pay their unit costs for the entire stated Term of the License Agreement. Students who move off campus during the academic year but remain registered for classes will be assessed full room charges for the academic year. Failure to occupy a space after signing this license does not relieve the Student of the responsibility to fulfill the terms and financial obligations of this License Agreement. This License Agreement will not be cancelled for the purpose of living off campus or in order to commute from home. Changes to the class mode of instruction is not an approved reason to be released from this License Agreement after the cancellation deadline. This License Agreement may be cancelled by Campus Living if the Student maintains a past-due balance owed to the University at Buffalo and/or Campus Living.
If the Student cancels occupancy during the course of a semester (as opposed to between semesters) due to a judicial sanction, approved cancellation or withdrawal from the University, whether voluntarily or involuntarily, refunds of housing charges for that semester shall be made in accordance with the University’s tuition and fees refund schedule, https://www.buffalo.edu/studentaccounts/billing/financial-liability-deadlines.html. As of December 2025, the tuition and fees refund schedule provides the following:
Withdrawal during the first week of classes will result in a pro-rated housing charge based on the actual checkout date (as determined by the removal of belongings and return of key(s);
Withdrawal after the end of the first week of classes will result in a 70% refund of housing charges;
Withdrawal after the end of the second week of classes will result in a 50% refund of housing charges;
Withdrawal after the end of the third week of classes will result in a 30% refund of housing charges;
Withdrawal after the end of the fourth week of classes will result in no refund of housing charges being issued.
In addition to the above housing charges, the Student may also incur a $450 early release charge. The Student must submit a cancellation request in advance of departure and vacate the room within 72 hours of the date of sanction/withdrawal/cancellation approval. The Student must complete the proper paperwork and return all room keys to the appropriate office. A $50 improper checkout fee will be assessed for failure to do so, and additional lock change charges may be incurred.
With the consent of Campus Living Management, this License Agreement may be cancelled at the end of the fall semester due to graduation, study abroad, internship, academic dismissal, transfer of schools, withdrawal or military service. A cancellation for these or other academic reasons must be submitted, through the housing portal, along with supporting documentation. There will be no additional cancellation charges assessed as long as the cancellation request is received by November 1 (or within 10 days of the Student being notified/approved for reasons listed above). If a Student submits their necessary form(s) after November 1, the cancellation charge is $450. Students who submit an approvable spring cancellation request after the halls close in December will be charged the $450 cancellation fee and could incur nightly charges until their belongings are removed and their keys returned.
Requests for cancellation of this License Agreement for reasons other than those mentioned above are granted only under rare and extenuating/unforeseen circumstances and only after all housing options have been explored. Students will not be released in order to move off campus or to commute from home. The Student must show just cause for early release and provide extensive supporting documentation, as requested by the University, in its sole discretion. Charges will continue to accrue during the review process. The cancellation request is available in the housing portal. Procedural instructions may be obtained from the housing website. If a cancellation request is timely and granted for non-academic reasons, a charge of $300 will be assessed on the Student’s account. In order that all requests may be reviewed prior to the start of the spring semester, the deadline to request a cancellation for current students is November 1. If a Student submits the cancellation request after November 1 and the request is granted, the cancellation charge increases to $450.
License Agreements with end dates in July cannot be cancelled at the end of the spring semester, regardless of graduation, withdraw, study abroad, student status, etc.
Students who renewed a full-year License Agreement and cancel between August 1 and August 31, 2026, will be charged the nightly rate for their apartment and the late cancellation charge.
All requests to appeal decisions associated with the cancellation request or termination of this License Agreement can be submitted, by email, to the Director for Housing Operations (or designee), at campusliving@buffalo.edu. See “Cancellation Summary” below.
Campus Living may cancel this License Agreement if the Student breaches this License Agreement, or for any of the following reasons or conditions, each as may be determined by the University in its sole discretion:
1. The Student ceases to be enrolled as a student at the University and is not involved in a documented legitimate academic activity.
2. The student has any unpaid billing holds in place as of August 1 for the fall semester and January 4 for the spring semester.
3. All students must be registered for classes by August 1 for the fall semester and January 4 for the spring semester.
4. The Student is responsible for a health or safety violation, such as a false fire alarm, illegal discharge of fire extinguisher, starting a fire, or use or possession of fireworks. Any tampering with or misuse of health and safety equipment is prohibited and punishable by University action. Action may also be taken by Campus Living under the terms of this License Agreement.
5. The Student or any guests’, approved service or emotional support animal, visitor or invitee of such Student are a clear and present danger to the on-campus student and staff population. Examples include incidents involving assault and related offenses, possession or use of a weapon, possession or distribution of a controlled substance or other conduct as may be determined to have serious or dangerous implications for the Students living on campus. Continued and/or serious violations of on campus security systems or procedures may also be cause for termination of this License Agreement.
6. If the Student is diagnosed with a contagious medical condition, they must vacate their rooms until the condition is corrected.
7. Willful destruction of University property in excess of $1000 in value.
8. A determination that the Student’s continued occupancy would likely present health problems that create an unreasonable risk to the health and safety of the campus community.
9. Violations of University policies, procedures, laws, rules, and regulations.
10. The Student is determined to be in violation of Campus Living Probation.
11. Campus Living cancels housing due to public health concerns during the semester (in which case the University may, in its sole discretion, offer reimbursements).
This procedure will be used when the Student leaves personal property in a room or apartment after the Student has moved out or the contract end date has passed. Students who leave possessions behind may be found in violation of section 1.10 of the Campus Living rules for an improper checkout. The University assumes no liability for the loss or damage of the Students’ personal property that is left behind by the Student. Campus Living staff will inventory the Student’s possessions, dispose of all perishable food and garbage, and pack up the remaining property, retaining the property for 10 business days. Campus Living shall attempt to contact the Student at their last known phone number or email to notify them that they have left property at the University. The Student agrees that after 10 business days after receiving such phone call or email that, Campus Living may dispose of the remaining property on behalf of the Student and the Student waives any interest they may have in such remaining property and to any proceeds received by the University for such property’s disposition. If the Student believes they may have accidentally or inadvertently left something behind, please call 716-645-2173 to see if it has been retained.
The Student shall make no alterations to the apartment, suite or bedroom, or move, remove, disconnect or install any fixtures, equipment or appliances situated therein without the prior written consent of the University, which the University may withhold in its sole discretion. The Student is not permitted to add curtains, draperies, wall hangings, or other combustible materials of more than 10% of the aggregate wall area as they are considered fire hazards.
This License Agreement applies to all Housing Facilities and is not for a particular type or size of room, building, agreement length or campus. Further, it applies to spaces which may already be partially occupied by other students. The University reserves the right to reassign or remove the Student from its Housing Facilities in its sole discretion. This includes relocating the Student, if they enter into a full-year License agreements, during the summer months. It is the policy of the University to assign roommates without regard to race, color, national origin, religion, age, disability, pregnancy, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, or domestic violence victim status.
By submitting the housing application and executing this License Agreement, the Student consents to receiving communications from Campus Living staff, including Housing Operations and Residential Life, via phone call, email, and text message to the contact information they have provided to the University.
If the Student is or has been convicted of any felony or any crime requiring registration on the Sex Offender or Crimes Against Minors Registry (SOR), or if the Student become the subject to a protective order at any time during the term of this License Agreement, the Student is required, within seventy-two (72) hours of the conviction or entry of the protective order, to notify the Director of Housing Operations (or designee) in writing of such occurrence.
Campus Living reserves the right to cancel this License Agreement if, in the sole judgment of the University, the Student poses a threat of substantial harm to persons or to University property or if the University determines that this License Agreement was granted on the basis of inaccurate or incomplete information in the application.
Per the Guide to Campus Living, the Student may be subject to a prorated assessment in the event of damage or loss to common areas (i.e. stairwells, hallways, building exteriors, dumpster areas, etc.) of their assigned residence facility if the damage is reasonably determined by the University to have been caused by the careless or willful acts of Students or their invitees, but cannot be attributed to specific individuals. The Student may also be charged for damages to common areas in an amount not to exceed the limits set forth in SUNY policy https://www.suny.edu/sunypp/documents.cfm?doc_id=398#:~:text=State%20University%20of%20New%20York%20(SUNY)%20Campus,defined%20by%20the%20Campus%20President%20or%20designee.with such charges being billed to the Student’s University account.
In cases where the Student shares space with other students (i.e. vestibules, closet areas, adjoining bathrooms or apartments), the Student is responsible for keeping the space (and any contents) in good condition and repair. Damage charges may be assessed to the Student for any damage of common area spaces incurred during the term of this License Agreement.
The Director of Housing Operations (or designee) may contact the parent or guardian of the Student in the event that University property damages exceed $100 or if any University regulation or the terms of this License Agreement have been violated, where the Student may be dismissed from Housing Facilities.
Any claim asserting that the University is liable for damage to personal property must be filed by completing the small claims incident report form:
to Environment, Health & Safety (EH&S). Registered occupants of each room are financially responsible for keeping the room and its contents in good order and free from damage both by themselves and by others. Each occupant will maintain appropriate health and safety standards. Room damage charges may be assessed to each occupant of a room for any damages to the room incurred during occupancy. Assessments will be made upon final inspection of rooms after move-out, which is after the final semester billing. Students should check their student accounts for housing charges after moving out of their residence.
The federal Drug-Free Schools and Communities Act requires that any institution that receives federal funding, such as UB, must maintain a drug policy that prohibits cannabis. In addition, UB’s smoke-free campus policy prohibits smoking or vaping on campus. UB students found in possession of cannabis, including cannabinoid-containing products such as gummies, beverages, and oils, on campus may be subject to disciplinary action in accordance with the University Student Code of Conduct.
The Student must be enrolled as undergraduate/graduate students at the University, or a participant in an approved residential program at the University (e.g. a participant in the English Language Institute) in order to occupy an on-campus housing space. The Student agrees to enroll and remain enrolled for academic credit each semester during the term of this License Agreement. Failure to do so may result in the cancellation or suspension of this License Agreement and require the Student to vacate/move-out the premises within 72 hours of notice from the University. If the Student falls below the required enrollment status and is removed or released from this License Agreement they will receive a refund of housing charges for that remainder of the then current semester (if eligible) made in accordance with the housing refund schedule outlined above. If the Student resides in a University Apartment that has a full-year License agreement term they need not be enrolled for summer academic session as long as they have been enrolled for the preceding spring academic session. If the Student does not meet the enrollment requirements or is not enrolled in a UB residential program, they may seek approval to live on campus through the Housing Services Office. The Director of Housing Operations (or designee) may permit the Student to occupy a Housing Facility if all other student requests for housing have been satisfied. The Student must be in good financial standing with the University to live on-campus. Unless expressly approved by the University, any unpaid billing holds must be cleared by August 1 for the fall semester and January 4 for the spring semester. All students must be registered for classes by August 1 for the fall semester and January 4 for the spring semester.
The Student must vacate their apartment/suite/room and the Housing Facility during a fire alarm. The evacuation is the Student’s responsibility. The Student should not wait for University staff to instruct them to leave.
The University permits microwave cooking (utilizing only Campus Living approved appliances) will be allowed within the sleeping rooms of certain Housing Facilities. Microwave ovens must include an internally circuited smoke detection and automatic shut off. Campus Living has identified a vendor that meets this requirement, and students may not use microwave ovens other than those provided by University approved vendors. Information on how to order is on the UB Housing website and will be included in information packets. THE USE OF NON-CONFORMING MICROWAVE OR OTHER COOKING APPLIANCES WILL NOT BE ALLOWED within the sleeping rooms (including toaster ovens, insta-pots, air-fryers, hot plates). The use of non-approved appliances will be subject to immediate confiscation and referral to appropriate University judiciaries.
Student may not remove the University’s property from individual rooms or Housing Facility. If damage is caused to any of the University’s property or to any room or apartment by the Student or any invitee the Student shall be responsible for the cost of any repairs or replacement of-or-to such property, room, or apartment which shall be assessed on a time and materials basis. The Student will also be charged for missing room furniture, screens, windows, etc., and disciplinary action will be taken as deemed appropriate in the University’s sole discretion. All damage/labor costs will be reflected on the Student’s account billings or security deposit (where applicable). No article of equipment belonging to the University, including furnishings, furniture, and television sets, may be moved within or taken from the building unless permission has been granted in writing by the Director of Housing Operations (or designee).
All visitors to any apartment/suite/room must be guests of the Student.
The University reserves the right to enter, repair, inventory, inspect, or search; and the Student expressly consents to such entry or entries into, any student space at any time, including but not limited to health and safety inspections of apartments and residence hall rooms. This includes the University’s staff, University Police officers, Facilities staff, and any other University employees or contractors who have a legitimate need to enter the space, as determined by the University in its sole discretion.
The University does not assume any obligation or liability for loss or damage to items of personal property, which may occur in its buildings or on its grounds, prior to, during, or after the term of this License Agreement, regardless of cause. This includes but is not limited to damage, loss, fire, water damage, theft, flooding, etc. Students are strongly encouraged to purchase renter's insurance for protection against loss or property damage.
Room keys, mailbox keys, access cards etc., may not be transferred, duplicated, or altered by the Student or any guests. If the Student or their guests’ transfers, duplicates, or alters a key/card, or attempts to do any of the foregoing, the Student will be charged a replacement cost, and the University may take additional action as it deems necessary and appropriate in its sole discretion.
Campus Living staff, as an accommodation to the Student, may accept mail and items shipped to the Student by approved carriers. The University does not accept liability for damage or loss (even as a result of its negligence) of any such mail and articles. The Student should not have cash or items of significant value sent to their mailboxes. The Student will receive 24-hour notice, when possible, if mail cannot be delivered on any given day. Mail/package service may be limited during the University’s break periods. Only mail addressed to the Student will be delivered. Mail addressed to persons other than the Student will be returned to sender. Mail cannot be forwarded until after the License Agreement’s end date.
First-year students living on campus in a residence hall are required to participate in a meal plan during their first academic year (plan details available from myubcard.com). This ensures convenient access to balanced meals, fosters community in dining spaces, and supports a successful transition to college life.
Move in will take place on a staggered basis using the appointment scheduling tool in the housing portal. The Student will select their move-in time/date in the housing portal based on the then current availability. Appointment dates indicated on the housing portal may vary from the official dates of occupancy which are ultimately offered by the University. The Student may be refused entry if arriving prior to their scheduled move-in appointment time.
The University reserves the right to re-assign the Student, on a temporary basis, to temporary housing in the event of overcapacity of the Housing Facilities. The Student assigned in the overcapacity bedspace will be required to vacate the temporary housing accommodation as soon as a permanent space is identified. While the Student resides in temporary accommodations the Student acknowledges and agrees that they may not receive all standard residence hall furnishings and amenities. A rate adjustment will be made for each night that the Student resides in a temporary housing assignment. Rooms where all students volunteer to remain in overcapacity through the year, must complete the voluntary overcapacity form by the stated deadline or a room change will be processed for the overcapacity student.
Animals are prohibited in all Housing Facilities except as expressly set forth herein. With the prior permission from the Director of Housing Operations (or designee), Service Animals as defined by the Americans with Disabilities Act are permitted.
Students requesting an Assistance Animal/Emotional Support Animal must complete the Campus Living animal request document (https://www.buffalo.edu/content/dam/www/campusliving/documents/Current/animalrequest.pdf ) and be approved for Assistance Animals prior to the animal being in residence.
The Students may require housing-related reasonable accommodations for disabilities. Requests for accommodations must be included in the housing application and submitted to the University by the housing application deadline to allow the University time to make modifications, if necessary and appropriate. Request received after the applicable deadline may not be met, if appropriate space is unavailable.
Unless the Student has submitted a request to block the release of ‘directory information’ to the Office of the Registrar prior to the release of such information, the University may provide the Student’s directory information to potential roommates unless otherwise notified by the Student. Additional information on directory information and how to file a request to block the release of directory information is available at the following website: https://registrar.buffalo.edu/personalinfo/directory.php.
The “Guide to Campus Living” as may be amended by the University from time to time in its sole discretion, is available on the University’s web site at www.buffalo.edu/campusliving and is expressly incorporated herein by reference. Please refer to the Guide to Campus Living for community standards guidelines and procedures. Violations of the Guide to Campus Living community standards guidelines and procedures, or to University conduct codes and/or rules and regulations, now in effect or as may be hereafter promulgated, may result in the cancellation or suspension of this License Agreement by the University in its sole discretion.
Solicitation in the buildings or on the grounds of any on-campus housing area is strictly prohibited. The Student is not permitted to use or permit their apartment/suite/room to be used, for any commercial purposes whatsoever.
The University shall provide all utilities including but not limited to sanitary sewer, hot and cold water, light, heat, natural gas, electricity, data network connection, and air conditioning (where applicable).
When vacancies occur, Campus Living may consolidate those vacancies, in its sole discretion, and may modify housing assignments accordingly. Consolidation of occupants in room and apartment assignments may be employed. Consolidation can occur prior to occupancy; before the new student assignment process, out of overcapacity and out of residence halls into apartments. If the Student is living in an accommodation where a vacancy exists, they may be required to choose one of the following options upon the request of the University, in its sole discretion:
When vacancies occur during the semester, the space should remain available for a new occupant. The University may assign another student to that space at any time.
(A) This License Agreement is the sole agreement between you and the University regarding the assigned space and may not be changed except by an instrument in writing signed by the University and Student. No oral statement made by any agent of the University shall be considered a waiver or modification of any terms or conditions.
(B) If any provision of this License Agreement shall be found to be invalid, the remaining provisions hereof shall continue in full force and effect.
(C) In no event shall University be liable to Student for any damages in excess of the sum paid by Student under this License Agreement.
(D) This License Agreement shall be governed by and construed in accordance with the laws of the State of New York. In the event litigation is commenced to enforce the terms hereof, such dispute shall be heard in a court of competent jurisdiction in Erie County, New York.
(E) Time shall be of the essence in the performance of each of Student’s obligations under this License Agreement.
The Student agrees to release the University, its agents and employees from any and all damages, liability, claims, expenses or loss (collectively, “Claims”) resulting from or arising out of the Student’s use of space within Housing Facilities, including those related to the potential exposure to contagious viruses like COVID-19, and to defend, indemnify and hold harmless the University, its agents and employees from any claims resulting from or arising out of the Student’s breach of the terms and conditions of this License Agreement. The Student understands that, by residing on campus, the Student is assumes all risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses, including COVID-19.
If the University is unable to perform its obligations hereunder, or if such performance is hampered, interrupted or rendered impossible, hazardous or interfered with by reason of fire, casualty, lockout, act(s) of God, riots, strikes, labor difficulties, epidemics, pandemics, earthquakes, any act or order of any public authority, administrative or judicial regulations, order or decree or by any local or national emergency, or any other cause or event beyond the University’s control, then the University shall be excused from performance of this License Agreement and will not have any liability in connection herewith.
This License Agreement is based on information available at this time and is subject to change and the University reserves the right to unilaterally amend or modify this License Agreement at any time in its sole discretion. Updates will be communicated to all on-campus students by e-mail.
| Cancellation Deadline - Fall Applicants | Charge if submitted by cancellation deadline | Charge for approved cancellations submitted on dates below | Charge for approved cancellations submitted on dates below | Charge for approved cancellations submitted on dates below |
| New Students: May 8, 2026 | $0 | May 9, 2026, thru August 24, 2026: $300 (forfeit of $300 deposit) | August 25, 2026, thru August 31, 2026: $450 (forfeit of $300 deposit; $150 cancellation charge) plus nightly room charge | Sept 1, 2026 and later: $450 (forfeit of $300 deposit; $150 cancellation charge) plus room charges in accordance with University’s tuition and fees refund schedule. |
| Returning Students: March 31, 2026 | $0 | April 1, 2026, thru August 24, 2026: $450 (forfeit of $300 deposit; $150 cancellation charge) | August 25, 2026, thru August 31, 2026: $450 (forfeit of $300 deposit; $150 cancellation charge) plus nightly room charge | Sept 1, 2026, and later: $450 (forfeit of $300 deposit; $150 cancellation charge) plus room charges in accordance with University’s tuition and fees refund schedule. |
| Cancellation Deadline - Spring 2027 Applicants | Charge if submitted by cancellation deadline | Charge for approved cancellations submitted on dates below | Charge for approved cancellations submitted on dates below | Charge for approved cancellations submitted on dates below |
| All Spring 2027applicants: Dec 1, 2026 | $0 | Dec. 2, 2026, thru January 20, 2027: $450 (forfeit of $300 deposit; $150 cancellation charge) | January 21, 2027, thru January 27, 2027: $450 (forfeit of $300 deposit; $150 cancellation charge) plus nightly room charge | January 28, 2027, and later: $450 (forfeit of $300 deposit; $150 cancellation charge) plus room charges in accordance with University’s tuition and fees refund schedule. |
| Cancellation Deadline for Fall 2026 residents – End of Fall Semester | Charge if submitted by cancellation deadline | Charge for approved cancellations submitted after deadline |
| All Students for approved reasons: November 1, 2026 | $0 | $450 |
| All Students for approved reasons other than those listed or non-academic: November 1, 2026 | $300 | $450 |
NOTE: Chart does not include exceptions for approvals submitted within 10 days of the Student being notified/approved for qualifying reason but no later than 30 days prior to the first day of classes (ex. acceptance letter for a transferring Student).
For Questions in regard to this agreement contact:
University at Buffalo Campus Living
267-C Fargo Quadrangle - 2nd Floor of The Landing, Buffalo, NY 14261
Phone: 716-645-2171 - Toll Free: 866-285-8806
e-mail: campusliving@buffalo.edu
This Campus Living Housing Agreement (this “Agreement”) is entered into by and between the State University of New York by and on behalf of the University at Buffalo (the “University”) and the University student who electronically signs this Agreement (the “Student”). Administration of this Agreement by the University is generally conducted by the Campus Living Department. This Agreement applies to both full year and academic year housing arrangements. Occupancy dates for individual housing complexes (as applicable the “Housing Facilities” or “Housing Facility”) is as set forth below (the “Occupancy Period”). This Agreement creates a license for the Student to occupy their assigned room within the Housing Facilities and to use common areas within the Housing Facilities and is not a lease. It is understood and agreed that the relationship between the University and the Student is that of licensor-licensee and not that of landlord-tenant. The written terms and conditions of this Agreement supersede all previous agreements as well as any verbal statements or telephone conversations concerning the Student’s occupancy of the Housing Facilities. Signing and submitting this Agreement constitutes the Student’s unqualified acceptance of the terms and conditions set forth herein. All policies, procedures, rules, laws, regulations, and similar instruments that are in effect at the University apply to any person who resides in the Housing Facilities as applicable. Depending on the Housing Facility the Student is assigned to the Student may be required to complete additional forms and provide additional documentation to the University in connection with their occupancy of the Housing Facility and the Student agrees to provide such additional information upon request of the University. This includes, but is not limited to a requirement that student’s who are assigned to live in Flickinger Court must sign and have notarized and additional lease document. Failure to provide any additional documentation by the deadline provided by the University may result in a room change to another Housing Facility.
The Student is obligated to abide by the terms and conditions of this Agreement including but not limited to all financial obligations set forth herein. Failure to pick up a room key or occupy the assigned space does not release the Student from their obligations under this Agreement or the financial obligations set forth herein. However, if the Student does not check-into their assigned space by 5 p.m. on the first day of class they may, in the University’s sole discretion, be required to forfeit their specific room reservation. If the Student is a new or incoming international student and they have not confirmed their housing assignment via the Campus Living email survey or completed the International Student Services check-in by Monday, August 11, 2025, the Student may, in the University’s sole discretion, be required to forfeit their specific room reservation and the University may, in its sole discretion, cancel this Agreement without liability to the Student. Without limiting the generality of the foregoing, despite the fact that unit/suite/room charges are billed concurrently with the tuition for the academic session which coincides with the period of the Student’s occupancy of the unit/suite/room, the Student, by electronically signing the Agreement, acknowledges and agrees that they are responsible for the unit/suite/room charges for the entire Term designated within the Agreement.
The Student may cancel this Agreement only as set forth herein.
Prior to occupancy, the Student may cancel this Agreement as follows:
After the cancellation deadlines set forth above, the Student may only cancel this Agreement if they are officially withdrawing or taking a leave of absence from the University for the applicable semester. If the Student submits a written cancellation request in the Housing Portal after the cancellation deadlines set forth above their housing deposit shall be forfeited to the University. If, after cancelling this Agreement due to having officially withdrawn or having taken a leave of absence from the University the Student becomes re-enrolled for the same semester they withdrew or took a leave of absence from the University for, the cancellation request shall be void and of no force or effect and this Agreement shall be reinstituted.
Requests to cancel this Agreement for any reason other than as set forth above may be granted by the University, it is sole discretion, only under rare and extenuating/unforeseen circumstances and only after all on-campus housing options have been explored. Student may submit an online request to be released from their housing agreement in the Housing Portal, along with appropriate documentation as requested by the Housing Services Office. If the request is approved, the Student will incur a $450 late cancellation charge along with additional housing charges as may be assessed by the University in its sole discretion. Changes in the delivery of course instruction (i.e. from in person to virtual instruction) is not an approved reason to be released from this Agreement after the cancellation deadline. See “Cancellation Summary” below.
The Student agrees that the terms, conditions, policies, rules, and regulations contained in the Guide to Campus Living, the Student Conduct Rules, University Standards and Administrative Regulations, and laws of the United States and the State of New York, each as may be amended from time to time, are incorporated herein by reference and are made a part of this agreement the same as if written herein.
This Agreement is non-transferable. Students are not permitted to sub-license unit/suite/rooms or otherwise transfer their rights pursuant to this Agreement.
Student is required to submit a $300 deposit or authorized deposit deferment at the time of application. The deposit will be applied to the student’s account as long as this Agreement is not cancelled. The deposit is nontransferable and non-refundable other than as expressly set forth herein. Any approved refunds may be set off against any outstanding debts owed by Student to the University.
The deposit is refundable if an online request is submitted in the Housing Portal before the cancellation deadline set forth in the section above. If the Student transfers to a new institution they are eligible to have their deposit refunded if they submit proof of admission into the new institution to the University within ten days from their date of acceptance to the new institution, provided that the notice is delivered to the University at least 30 days prior to the first day of classes at the University. If the Student officially withdraws or take a leave of absence from the University after the cancellation deadline the Student will be assessed a $300 late cancellation charge. The housing deposit, if applicable, will be applied towards the late cancellation charge. See Appendix A: Cancellation Summary, below.
Housing-related charges will be billed through the Student Accounts Office based on rates approved by the University. Room charges will normally be billed in two installments, once in fall and once in spring, based on the nightly rate for the semester. Early arrival assessments, break charges, room change adjustments, and other housing charges will be posted to the Student’s account as they are accrued. If the Agreement’s start date is after the start of the then current semester, the Student will be assessed a prorated amount, based upon the period between the signing of the agreement and the conclusion of the Agreement’s term. Students should check their student accounts for any housing charges incurred after moving out of their residence.
Dates are based on information available at this time and are subject to change. Based on the official University calendar as of December 2024, the dates of occupancy for the 2025-2026 academic year will be as follows:
August 21, 2025 (new UB students) or August 22, 2025 (current/returning UB students) through May 17, 2026 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 21, 2025 (new UB students) or August 22, 2025 (returning UB students) through May 17, 2026 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 21, 2025 (new UB students) or August 22, 2025 (returning UB students) through May 17, 2026 @ 5 p.m. EST, excluding fall, winter and spring break periods.
August 21, 2025 (new UB students) or August 22, 2025 (current/returning UB students) through July 31, 2026 @ 5 p.m. EST, excluding fall, winter and spring break periods. Students currently living in apartments that renew their same unit for the following year may be able to start their new Agreement on August 1, depending upon availability.
The residence halls and apartments will close for the fall semester at 10 a.m., December 18, 2025.
All Students starting new housing agreements for the spring semester will be permitted to move-into their housing assignments on January 17, 2026. Agreement end dates are outlined above based on agreement type. Housing charges include occupancy during the dates identified above. Student may seek approval to arrive early, stay during breaks or stay late as set forth in the section below. Student expressly acknowledges and agrees that University services and staffing may be limited during such periods. Additional room charges may be accrued by Students who are approved to arrive before and/or leave after the occupancy dates above.
All on-campus housing units will be closed during major holiday/break periods (fall, winter, and spring recesses). If the Student needs to stay on campus during these times, they must submit an online request to stay in their rooms during break periods in the Housing Portal. Additional room charges may be incurred by the Student if they are approved to remain in housing during these periods of closure.
The terms and conditions set forth herein shall apply during early arrival/break periods. Prior approval from Campus Living is necessary to remain or arrive during these closure periods. This policy is applicable to all Students. Student expressly acknowledges and agrees that University services and staffing may be limited during such periods. Additional room charges may be accrued by the Student if they are approved to arrive before and/or leave after the occupancy dates as set forth herein.
This Agreement does not automatically renew upon the expiration of the term hereof. Renewal instructions will be made available via the housing website in January. The University may accept or deny any renewal request in its sole discretion. Students in a full-year location for 2024-2025 academic term who do not renew the same space for the 2025-2026 term must vacate their apartment by 5 p.m. on July 31, 2025. If the Student requires housing before the 2025-2026 agreement effective date, the Student can inquire about summer school housing availability, which may be made available by the University in its sole discretion and upon applicable terms and conditions as may be set by the University.
Prior to occupancy, Students who cancel this Agreement before the cancellation deadlines set forth herein are entitled to a full refund of their housing deposit (if applicable). If the Student vacates a unit/suite/room, without the consent of Campus Living Management prior to the end of the stated Term of this Agreement for any reason, the Student shall remain obligated to pay their unit costs for the entire stated Term of the Agreement. Students who move off campus during the academic year but remain registered for classes will be assessed full room charges for the academic year. Failure to occupy a space after signing this license does not relieve the Student of the responsibility to fulfill the terms and financial obligations of this Agreement. This Agreement will not be cancelled for the purpose of living off campus or in order to commute from home. Changes to the class mode of instruction is not an approved reason to be released from this Agreement after the cancellation deadline. This Agreement may be cancelled by Campus Living if the Student maintains a past-due balance owed to the University at Buffalo and/or Campus Living.
If the Student cancels occupancy during the course of a semester (as opposed to between semesters) due to a judicial sanction, approved cancellation or withdrawal from the University, whether voluntarily or involuntarily, refunds of housing charges for that semester shall be made in accordance with the University’s tuition and fees refund schedule, https://www.buffalo.edu/studentaccounts/billing/financial-liability-deadlines.html. As of December 2024, the tuition and fees refund schedule provides the following:
Withdrawal during the first week of classes will result in a pro-rated housing charge based on the actual checkout date (as determined by the removal of belongings and return of key(s);
Withdrawal after the end of the first week of classes will result in a 70% refund of housing charges;
Withdrawal after the end of the second week of classes will result in a 50% refund of housing charges;
Withdrawal after the end of the third week of classes will result in a 30% refund of housing charges;
Withdrawal after the end of the fourth week of classes will result in no refund of housing charges being issued.
In addition to the above housing charges, the Student may also incur a $450 early release charge. The Student must submit a cancellation request in advance of departure and vacate the room within 72 hours of the date of sanction/withdrawal/cancellation approval. The Student must complete the proper paperwork and return all room keys to the appropriate office. A $50 improper checkout fee will be assessed for failure to do so, and additional lock change charges may be incurred.
With the consent of Campus Living Management, this Agreement may be cancelled at the end of the fall semester due to graduation, study abroad, internship, academic dismissal, transfer of schools, withdrawal or military service. A cancellation for these or other academic reasons must be submitted, through the housing portal, along with supporting documentation. There will be no additional cancellation charges assessed as long as the cancellation request is received by November 1 (or within 10 days of the Student being notified/approved for reasons listed above). If a Student submits their necessary form(s) after November 1 (or beyond 10 days of notification), the cancellation charge is $450.
Requests for cancellation of this Agreement for reasons other than those mentioned above are granted only under rare and extenuating/unforeseen circumstances and only after all housing options have been explored. Students will not be released in order to move off campus or to commute from home. The Student must show just cause for early release and provide extensive supporting documentation, as requested by the University, in its sole discretion. Charges will continue to accrue during the review process. The cancellation request is available in the housing portal. Procedural instructions may be obtained from the housing website. If a cancellation request is timely and granted for non-academic reasons, a charge of $300 will be assessed on the Student’s account. In order that all requests may be reviewed prior to the start of the spring semester, the deadline to request a cancellation for current students is November 1. If a Student submits the cancellation request after November 1 and the request is granted, the cancellation charge increases to $450.
Agreements with end dates in July cannot be cancelled at the end of the spring semester, regardless of graduation, withdraw, study abroad, student status, etc.
Students who renewed a full-year Agreement and cancel between August 1 and August 31, 2025, will be charged the nightly rate for their apartment and the late cancellation charge.
All requests to appeal decisions associated with the cancellation request or termination of this Agreement can be submitted, by email, to the Director for Housing Operations (or designee), at campusliving@buffalo.edu. See “Cancellation Summary” below.
This procedure will be used when the Student leaves personal property in a room or apartment after the Student has moved out or the contract end date has passed. Students who leave possessions behind may be found in violation of section 1.10 of the Campus Living rules for an improper checkout. The University assumes no liability for the loss or damage of the Students’ personal property that is left behind by the Student. Campus Living staff will inventory the Student’s possessions, dispose of all perishable food and garbage, and pack up the remaining property, retaining the property for 10 business days. Campus Living shall attempt to contact the Student at their last known phone number or email to notify them that they have left property at the University. The Student agrees that after 10 business days after receiving such phone call or email that, Campus Living may dispose of the remaining property on behalf of the Student and the Student waives an interest they may have in such remaining property and to any proceeds received by the University for such property’s disposition. If the Student believes they may have accidently or inadvertently left something behind, please call 716-645-2173 to see if it has been retained.
The Student shall make no alterations to the apartment, suite or bedroom, or move, remove, disconnect or install any fixtures, equipment or appliances situated therein without the prior written consent of the University, which the University may withhold in its sole discretion. The Student is not permitted to add curtains, draperies, wall hangings, or other combustible materials of more than 10% of the aggregate wall area as they are considered fire hazards.
This Agreement applies to all Housing Facilities and is not for a particular type or size of room, building, agreement length or campus. The University reserves the right to reassign or remove the Student from its Housing Facilities in its sole discretion. This includes relocating the Student, if they enter into a full-year agreements, during the summer months. It is the policy of the University to assign roommates without regard to race, color, national origin, religion, age, disability, pregnancy, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, or domestic violence victim status.
Campus Living may cancel this Agreement if the Student breaches this Agreement, or for any of the following reasons or conditions, each as may be determined by the University in its sole discretion:
1. The Student ceases to be enrolled as a student at the University, and is not involved in a documented legitimate academic activity.
2. The Student is responsible for a health or safety violation, such as a false fire alarm, illegal discharge of fire extinguisher, starting a fire, or use or possession of fireworks. Any tampering with or misuse of health and safety equipment is prohibited and punishable by University action. Action may also be taken by Campus Living under the terms of this Agreement.
3. The Student or any guests, visitor or invitee of such Student are a clear and present danger to the on-campus student and staff population. Examples include incidents involving assault and related offenses, possession or use of a weapon, possession or distribution of a controlled substance or other conduct as may be determined to have serious or dangerous implications for the Students living on campus. Continued and/or serious violations of on campus security systems or procedures may also be cause for termination of this Agreement.
4. If the Student is diagnosed with a contagious medical condition, they must vacate their rooms until the condition is corrected.
5. Willful destruction of University property in excess of $1000 in value.
6. A determination that the Student’s continued occupancy would likely present health problems that create an unreasonable risk to the health and safety of the campus community.
7. Violations of University policies, procedures, laws, rules, and regulations.
8. The Student is determined to be in violation of Campus Living Probation.
9. Campus Living cancels housing due to public health concerns during the semester (in which case the University may, in its sole discretion, offer reimbursements).
By submitting the housing application and executing this Agreement, the Student consents to receiving communications from Campus Living staff, including Housing Operations and Residential Life, via phone call, email, and text message to the contact information they have provided to the University.
If the Student is or has been convicted of any felony or any crime requiring registration on the Sex Offender or Crimes Against Minors Registry (SOR), or if the Student become the subject to a protective order at any time during the term of this Agreement, the Student is required, within seventy-two (72) hours of the conviction or entry of the protective order, to notify the Director of Housing Operations (or designee) in writing of such occurrence.
Campus Living reserves the right to cancel this Agreement if, in the sole judgment of the University, the Student poses a threat of substantial harm to persons or to University property or if the University determines that this Agreement was granted on the basis of inaccurate or incomplete information in the application.
Per the Guide to Campus Living, the Student may be subject to a prorated assessment in the event of damage or loss to common areas (i.e. stairwells, hallways, building exteriors, dumpster areas, etc.) of their assigned residence facility if the damage is reasonably determined by the University to have been caused by the careless or willful acts of Students or their invitees, but cannot be attributed to specific individuals. The Student may also be charged for damages to common areas in an amount not to exceed the limits set forth in SUNY policy https://www.suny.edu/sunypp/documents.cfm?doc_id=398#:~:text=State%20University%20of%20New%20York%20(SUNY)%20Campus,defined%20by%20the%20Campus%20President%20or%20designee.with such charges being billed to the Student’s University account.
In cases where the Student shares space with other students (i.e. vestibules, closet areas, adjoining bathrooms or apartments), the Student is responsible for keeping the space (and any contents) in good condition and repair. Damage charges may be assessed to the Student for any damage of common area spaces incurred during the term of this Agreement.
The Director of Housing Operations (or designee) may contact the parent or guardian of the Student in the event that University property damages exceed $1000 or if any University regulation or the terms of this Agreement have been violated, where the Student may be dismissed from Housing Facilities.
Any claim asserting that the University is liable for damage to personal property must be filed by completing the small claims incident report form:
to Environment, Health & Safety (EH&S). Registered occupants of each room are financially responsible for keeping the room and its contents in good order and free from damage both by themselves and by others. Each occupant will maintain appropriate health and safety standards. Room damage charges may be assessed to each occupant of a room for any damages to the room incurred during occupancy. Assessments will be made upon final inspection of rooms after move-out, which is after the final semester billing. Students should check their student accounts for housing charges after moving out of their residence.
The Student must be enrolled as undergraduate/graduate students at the University, or a participant in an approved residential program at the University (e.g. a participant in the English Language Institute) in order to occupy an on-campus housing space. The Student agrees to enroll and remain enrolled for academic credit each semester during the term of this Agreement. Failure to do so may result in the cancellation or suspension of this Agreement and require the Student to vacate/move-out the premises within 72 hours of notice from the University. If the Student falls below the required enrollment status and is removed or released from this Agreement they will receive a refund of housing charges for that remainder of the then current semester (if eligible) made in accordance with the housing refund schedule outlined above. If the Student resides in a University Apartment that has a full-year agreement term they need not be enrolled for summer academic session as long as they have been enrolled for the preceding spring academic session. If the Student does not meet the enrollment requirements or is not enrolled in a UB residential program they may seek approval to live on campus through the Housing Services Office. The Director of Housing Operations (or designee) may permit the Student to occupy a Housing Facility if all other student requests for housing have been satisfied. The Student must be in good financial standing with the University to live on-campus.
The Student must vacate their apartment/suite/room and the Housing Facility during a fire alarm. The evacuation is the Student’s responsibility. The Student should not wait for University staff to instruct them to leave.
Microwave cooking (utilizing only Campus Living approved appliances) will be allowed within the sleeping rooms. Microwave ovens must include an internally circuited smoke detection and automatic shut off. Campus Living has identified a vendor that meets this requirement. Information on how to order is on the UB Housing website and will be included in information packets. THE USE OF NON-CONFORMING MICROWAVE OR OTHER COOKING APPLIANCES WILL NOT BE ALLOWED (including toaster ovens, insta-pots, air-fryers, hot plates). The use on non-approved appliances will be subject to immediate confiscation and referral to appropriate University judiciaries.
Student may not remove the University’s property from individual rooms or Housing Facility. If damage is caused to any of the University’s property or to any room or apartment by the Student or any invitee the Student shall be responsible for the cost of any repairs or replacement of-or-to such property, room, or apartment which shall be assessed on a time and materials basis. The Student will also be charged for missing room furniture, screens, windows, etc., and disciplinary action will be taken as deemed appropriate in the University’s sole discretion. All damage/labor costs will be reflected on the Student’s account billings or security deposit (where applicable). No article of equipment belonging to the University including furnishings, furniture, and television sets, may be moved within or taken from the building unless permission has been granted in writing by the Director of Housing Operations (or designee).
All visitors to any apartment/suite/room must be guests of the Students.
a. Campus Living reserves the right to impose restrictions on guests, including but not limited to the prohibition of guests from other on-campus residences or external guests.
b. The Student may have overnight guests by obtaining prior permission of the other residents in their unit. The right of all students to live in reasonable privacy takes precedence over the privilege of a roommate to entertain a guest.
c. Overnight guests may not stay for more than three (3) nights in any given fourteen (14) day period or during any University break.
d. The Student is responsible for the conduct of their guests and must be present for the duration of the visit. Guests whose behavior or presence detracts from the community atmosphere, or impinges on the rights and privileges of any resident, will be required to vacate the Housing Facility.
The University reserves the right to enter, repair, inventory, inspect, or search; and the Student expressly consents to such entry or entries into, any student space at any time, including but not limited to health and safety inspections of apartments and residence hall rooms. This includes the University’s staff, University Police officers, Facilities staff, and any other University employees or contractors who have a legitimate need to enter the space, as determined by the University in its sole discretion.
The University does not assume any obligation or liability for loss or damage to items of personal property, which may occur in its buildings or on its grounds, prior to, during, or after the term of this Agreement, regardless of cause. This includes but is not limited to damage, loss, fire, water damage, theft, flooding, etc. Students are strongly encouraged to purchase renter's insurance for protection against loss or property damage.
Room keys, mailbox keys, access cards etc., may not be transferred, duplicated, or altered by the Student or any guests. If the Student or their guests’ transfers, duplicates, or alters a key/card, or attempts to do any of the foregoing, the Student will be charged a replacement cost, and the University make take additional action as it deems necessary and appropriate in its sole discretion.
Campus Living staff, as an accommodation to the Student, may accept mail and items shipped to the Student by approved carriers. The University does not accept liability for damage or loss (even as a result of its negligence) of any such mail and articles. The Student should not have cash or items of significant value sent to their mailboxes. The Student will receive 24-hour notice, when possible, if mail cannot be delivered on any given day. Mail/package service may be limited during the University’s break periods. Only mail addressed to the Student will be delivered. Mail addressed to persons other than the Student will be return to sender. Mail cannot be forwarded until after the Agreement’s end date.
Move in will take place on a staggered basis using the appointment scheduling tool in the housing portal. The Student will select their move-in time/date in the housing portal based on the then current availability. Appointment dates indicated on the housing portal may vary from the official dates of occupancy which are ultimately offered by the University. The Student may be refused entry if arriving prior to their scheduled move-in appointment time.
The University reserves the right to re-assign the Student, on a temporary basis, to temporary housing in the event of overcapacity of the Housing Facilities. The Student will be required to vacate the temporary housing accommodation as soon as a permanent space is identified. While the Student resides in temporary accommodations the Student acknowledges and agrees that they may not receive all standard residence hall furnishings and amenities. A rate adjustment will be made for each day that the Student resides in a temporary housing assignment.
Animals are prohibited in all Housing Facilities except as expressly set forth herein. With the prior permission from the Director of Housing Operations (or designee), Service Animals as defined by the Americans with Disabilities Act are permitted. The Student can contact the Housing Services Office or Accessibility Resources for details on the application process; other restrictions and fees may apply.
The Students may require housing-related reasonable accommodations for disabilities. Requests for accommodations must be included in the housing application and submitted to the University by the housing application deadline to allow the University time to make modifications, if necessary and appropriate. Request received after the applicable deadline may not be met, if appropriate space is unavailable.
Unless the Student has submitted a request to block the release of ‘directory information’ to the Office of the Registrar prior to the release of such information, that the University may provide the Student’s directory information to potential roommates unless otherwise notified by the Student. Additional information on directory information and how to file a request to block the release of directory information is available at the following website: https://registrar.buffalo.edu/personalinfo/directory.php.
The “Guide to Campus Living” as may be amended by the University from time to time in its sole discretion, is available on the University’s web site at buffalo.edu/campusliving and is expressly incorporated herein by reference. Please refer to the Guide to Campus Living for student conduct guidelines and procedures. Violations of the Guide to Campus Living student conduct guidelines and procedures, or to University conduct codes and/or rules and regulations, as now in effect or as may be hereafter promulgated, may result in the cancellation or suspension of this Agreement by the University in its sole discretion.
Solicitation in the buildings or on the grounds of any on-campus housing area is strictly prohibited. The Student is not permitted to use, or permit their apartment/suite/room to be used, for any commercial purposes whatsoever.
The University shall provide all utilities including but not limited to sanitary sewer, hot and cold water, light, heat, natural gas, electricity, data network connection, and air conditioning (where applicable).
When vacancies occur at the beginning of a semester, Campus Living may consolidate those vacancies, in its sole discretion, and may modify housing accommodations accordingly. Consolidation of occupants in room and apartment assignments may be employed. If the Student is living in an accommodation where a vacancy exists, they may be required to choose one of the following options upon the request of the University, in its sole discretion:
1. For vacancies within Residence Halls only, the Student may pay the special one-under occupancy rate: a. Double as a single: 135 percent of the double rate. b. Three-person as a double: 126 percent of the three‑person rate for both residents. c. Four-person as a three-person: 126 percent of the four-person rate for the three residents.
2. Consolidate with another resident who resides where a vacancy exists.
3. Where consolidation is not deemed feasible by Campus Living staff, the Student may remain in the room with the understanding that a roommate/apartment-mate may be assigned at any time.
When vacancies occur during the semester, the space should remain available for a new occupant. The University may assign another student to that space at any time.
The University has implemented measures to meet public health standards established by state and local public health officials, the State University of New York (SUNY) and the State of New York as a result of epidemics or pandemics. The Student agree to comply with all University policies and procedures established to support compliance with public health standards.
The University at Buffalo has measures to meet public health standards established by state and local public health officials, the State University of New York (SUNY) and the State of New York as a result of COVID-19. Students choosing to live on campus agree to comply with Campus Living and University at Buffalo policies and procedures established to support compliance with public health standards.
The Student agrees to release the University, its agents and employees from any and all damages, liability, claims, expenses or loss (collectively, “Claims”) resulting from or arising out of the Student’s use of space within Housing Facilities, including those related to the potential exposure to contagious viruses like COVID-19, and to defend, indemnify and hold harmless the University, its agents and employees from any claims resulting from or arising out of the Student’s breach of the terms and conditions of this Agreement. The Student understands that, by residing on campus, the Student is assumes all risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses, including COVID-19.
If the University is unable to perform its obligations hereunder, or if such performance is hampered, interrupted or rendered impossible, hazardous or interfered with by reason of fire, casualty, lockout, act(s) of God, riots, strikes, labor difficulties, epidemics, pandemics, earthquakes, any act or order of any public authority, administrative or judicial regulations, order or decree or by any local or national emergency, or any other cause or event beyond the University’s control, then the University shall be excused from performance of this Agreement and will not have any liability in connection herewith.
The housing agreement is based on information available at this time and is subject to change. Please be advised that Campus Living reserves the right to modify this document at any time. Updates will be communicated to all on-campus students by e-mail.
| Cancellation Deadline - Fall Applicants | Charge if submitted by cancellation deadline | Charge for approved cancellations submitted on dates below | Charge for approved cancellations submitted on dates below | Charge for approved cancellations submitted on dates below |
| New Students: May 12, 2025 | $0 | May 13, 2025, thru August 25, 2025: $300 (forfeit of $300 deposit) | August 26, 2025, thru Sept 2, 2025: $450 (forfeit of $300 deposit; $150 cancellation charge) plus nightly room charge | Sept 3, 2025 and later: $450 (forfeit of $300 deposit; $150 cancellation charge) plus room charges in accordance with University’s tuition and fees refund schedule. |
| Returning Students: March 31, 2025 | $0 | April 1, 2025, thru August 25, 2025: $450 (forfeit of $300 deposit; $150 cancellation charge) | August 26, 2025, thru Sept 2, 2025: $450 (forfeit of $300 deposit; $150 cancellation charge) plus nightly room charge | Sept 3, 2025, and later: $450 (forfeit of $300 deposit; $150 cancellation charge) plus room charges in accordance with University’s tuition and fees refund schedule. |
| Cancellation Deadline - Spring 2026 Applicants | Charge if submitted by cancellation deadline | Charge for approved cancellations submitted on dates below | Charge for approved cancellations submitted on dates below | Charge for approved cancellations submitted on dates below |
| All Spring 2026 applicants: Dec 1, 2025 | $0 | Dec. 2, 2025, thru January 21, 2026: $450 (forfeit of $300 deposit; $150 cancellation charge) | January 22, 2026, thru January 28, 2026: $450 (forfeit of $300 deposit; $150 cancellation charge) plus nightly room charge | January 29, 2026, and later: $450 (forfeit of $300 deposit; $150 cancellation charge) plus room charges in accordance with University’s tuition and fees refund schedule |
| Cancellation Deadline for Fall 2025 residents – End of Fall Semester | Charge if submitted by cancellation deadline | Charge for approved cancellations submitted after deadline |
| All Students for approved reasons: November 1, 2025 | $0 | $450 |
| All Students for approved reasons other than those listed or non-academic: November 1, 2025 | $300 | $450 |
NOTE: Chart does not include exceptions for approvals submitted within 10 days of the Student being notified/approved for qualifying reason but no later than 30 days prior to the first day of classes (ex. acceptance letter for a transferring Student).
Your Guide to Campus Living is a separate document that offers more detail in terms of your day-to-day rights and responsibilities. We encourage you to read it in its entirety when it's sent to you via email.