Recording and sharing Zoom meetings

1. On the Zoom toolbar click the Record button
2. From the pop-up menu, choose either:
   • Record on this Computer - Saves a file in mp4 format on your computer's hard drive
     
   • Record to the Cloud - Saves a file to the Zoom cloud and Panopto* 
     • Meeting recordings on Zoom and Panopto are private until you share them.
     • Editing the security settings or any other attributes of the recording on one platform does not affect the other

* In order to take advantage of saving Zoom cloud recordings to Panopto, you must have logged into your UB Panopto account at least once before starting a Zoom cloud recording. Any new Zoom cloud recordings will then be copied to UB Panopto > My Folder > Meeting Recordings.

A recording will process once the meeting ends. Longer recordings will take longer to process. You will receive a confirmation email when your recordings are ready online.

• Recordings in the cloud save to the host’s Zoom account. Log into the Zoom portal and click Recordings & Transcripts.
  
• Zoom cloud recordings are also saved to the host’s Meeting Recordings folder in Panopto (if they have signed into Panopto at least once). Log into the Panopto web portal and click My Folder > Meeting Recordings.
• Local computer recordings are saved on the computer used during the meeting.
  By default, computer recordings are placed in these directories:
  • Windows: C:\Users\[Username]\Documents\Zoom
  • Mac: /Users/[Username]/Documents/Zoom
  • Linux: home/[Username]/Documents/Zoom

See finding and viewing local recordings for more details.

Zoom cloud recordings are moved to the trash after 180 days. Recordings remain in the trash for 30 days at which time they are permanently removed. You will receive a warning seven days before your recording is permanently deleted from the trash.

If you set up Panopto as described above, copies of your Zoom cloud recordings will be saved there automatically and remain intact in Panopto even after deletion from Zoom.

Do not publicly share videos containing restricted or sensitive information.

1. Log into the UB Zoom web portal: buffalo.zoom.com
2. Click Recordings & Transcripts on the left-hand side
3. Select the meeting you want to share
4. Click the Share button 
5. Under Who can view, choose Signed-in users in my account. Viewers will be required to sign in with their complete @buffalo.edu email address and password
6. Click Copy link to copy the shareable link
   
7. Paste the contents of your clipboard into an email or other platform for sharing. 

1. Log into the UB Zoom web portal: buffalo.zoom.com
2. Click Recordings & Transcripts on the left-hand side
3. Select the recording you want to share
4. Click the Share button 
5. Under Who can view choose Everyone with the recording link
6. Open More settings 
   • Choose whether to allow downloads and access to the transcript
   • Set a passcode and expiration date if desired (recommended)
   • Click Save
7. Click Copy link and passcode to copy the shareable link
   
8. Paste the contents of your clipboard into an email or other platform for sharing. 

There are two ways to share Zoom cloud recordings in your UB Learns course either through the Zoom integration or through the Panopto integration. Recordings on Zoom are deleted after 6 months so they are difficult to reuse in future semesters.

1.  Setup the Zoom integration in UB Learns
2. Schedule your class sessions
3. In the Cloud Recordings tab enable Publish all recordings
   • This setting automatically makes the Zoom recordings available to students enrolled in the class.
   • If this setting is disabled, you can choose to publish individual recordings as needed.
4. Follow the instructions below to update the default cloud recording settings in the Zoom web portal.

For the best viewing experience using the Zoom integration, adjust the Zoom cloud recording settings to only capture the most necessary content and video.

1. Go to the Zoom web portal
2. Settings > Recording tab
3. Scroll down to Cloud recording
4. Check the following options:
   • Record active speaker with shared screen
   • Record sign language interpreter
   • Record language interpreter
   •  Save chat messages from the meeting / webinar (optional)
5. Un-check:
   • Record gallery view with shared screen
   • Record active speaker, gallery view and shared screen separately
   • Record audio only files
6. Under Advanced cloud recording settings, un-check:
   • Record thumbnails when sharing

For an explanation of each recording setting see Changing basic and advanced cloud recording settings

1. Setup the Zoom integration in UB Learns
2. Schedule your class sessions
3. Setup the Panopto integration in UB Learns

Save your Zoom cloud recordings directly to the Panopto course folder.

1. Login to the Panopto web portal
2. Click on your initials or avatar in the upper right corner of the screen
3. Select User Settings
4. Under Info > Meeting Import Settings
5. Click Add New
6. Enter the meeting ID for the class sessions (no spaces or dashes)
7. Search for the course folder and choose it
8. Click Save

See: How to use the Zoom Integration for complete details.

The default cloud recording settings work very well for distribution of videos through Panopto. Review your settings in the Zoom web portal.

1. Go to the Zoom web portal
2. Settings > Recording tab
3. Scroll down to Cloud recording
4. Check the following options:
   • Record active speaker with shared screen
   • Record active speaker, gallery view and shared screen separately:
     • Active speaker
     • Gallery view
     • Shared screen
   • Record an audio only file
   • Record sign language interpreter
   • Record language interpreter
   • Save chat messages from the meeting / webinar (optional)
5. Under Advanced cloud recording settings, check:
   • Record thumbnails when sharing
   • Optimize the recording for 3rd party video editor

Yes! Install the Box for Zoom plugin, then see Using the Launch Zoom from Box integration for more information.

Yes, you can record without any participants. The recording will capture your audio and video, if on, and any screen sharing.

You will be emailed a link to your recording on the Zoom cloud or Panopto. Download the recording from either website and save to any location.

Note: Zoom cloud recordings are automatically saved to Panopto if you have activated your Panopto account by logging into Panopto’s web portal