Zoom and UB Learns

Zoom is an easy-to-use, video communication platform that includes video conferencing, recording, phone, chat and screen sharing. Zoom is available to all UB students, faculty and staff. Zoom is integrated with Brightspace for easy access by instructors and students.

Security Settings for Zoom

Requiring a password to join any meeting or session is strongly recommended, especially if the meeting or session is advertised publicly or widely, or where large numbers of attendees are invited or anticipated.

If using Zoom for teaching and intended only for student use, it is recommended that meeting hosts only share session or meetings links through the class session itself in Brightspace or though MyUB.

Learn more about Zoom security settings

Adding Zoom as an External Learning Tool

Zoom can be added as an External Learning Tool to a class. When students select the link, they will see any meetings scheduled in Zoom through Brightspace as well as any cloud recordings for the course. Instructors can also use this link to schedule new meetings.

  1. On the navbar, click Content.
  2. Navigate to the desired module.
  3. Click Existing Activities and select External Learning Tools.
  4. Click Zoom.
  5. The window will close, and the Zoom link will appear in the module.
  6. To rename the link, click the chevron icon next to the name, select Edit Properties in Place, click the link name and type a new one.

Adding a Link to Content

Before you can host a meeting with Zoom, you must have the Zoom Desktop Client software installed on your computer or device. 

Download and install Zoom Desktop Client

Insert Quicklink icon.

Insert Quicklink icon

Once a meeting has been created, a link can be added anywhere a rich text area appears in Brightspace such as Content.

  1. On the navbar, click Content.
  2. Navigate to the desired module.
  3. Click Upload/Create and select Create a File.
  4. Enter a title for the page and any contextualizing information in the body (e.g., Don’t forget the meeting scheduled for tomorrow.)
  5. Click the Insert Quicklink icon (see screen shot) in the toolbar.
  6. Set up the quicklink.
    • If the Zoom meeting was created in Brightspace, click Calendar and select the desired Zoom meeting.​
    • If the Zoom meeting was created from buffalo.zoom.us, copy the meeting URL from buffalo.zoom.us, then in Brightspace, click URL, paste the copied URL and add a title.
  7. Click Insert.
  8. Click Save and Close.

Instructor Access to Zoom From Course Navbar

A link to Zoom is also available for instructors from the Instructor Only drop-down menu in the course navbar.

  1. On the navbar, click Instructor Only and select Zoom.

Instructors can view all meetings and cloud recordings as well as schedule new meetings.

Retrieving a Cloud Recording From Zoom

Once Zoom has been added to a course as an External Learning Tool, students can use it to access previously-recorded Zoom sessions that have been saved to the cloud.

  1. Click the Zoom link. The Upcoming Meetings page will open.
  2. Click Cloud Recordings.
    • To filter by the specific class, click Show my course recordings only.
    • To filter by date, use the Select Date fields.
  3. Click the name of the recording.
  4. Click the play button in the recording box.

Additional Resources