Host a more secure meeting and handle disruptions

Zoom meetings have robust security settings enabled by default. As the host of a meeting, you have access to additional settings and controls that you may wish to take advantage of for an even safer experience. 

NOTE: If you do not see a feature mentioned here, please update your Zoom desktop or mobile app to the latest version.

On this page:

Go to your Zoom account and review settings

1. Sign into the Zoom web portal

  1. Sign into the Zoom web portal
  2. Click Sign in (Configure Your Account)
  3. Enter your UBITName and password
  4. On the left, click Settings 

2. Review the following settings:

Note: As of 1/25/21, every new meeting you schedule must have one of three security measures: a passcode, a waiting room, or only authenticated users can join.

Handling disruptions during a meeting

By default, participants' audio and video are OFF at the start of the meeting, and participants can turn their audio and video ON at any time after the meeting starts. 

participants icon.

Press the Participants button at the bottom of the Zoom window to access more actions:

Participants options.

Mute a participant's audio

  1. Click the Participants button  located in the meeting controls.
  2. Hover over a participant and click Mute.

Stop a participant's video

  1. Click the Participants button located in the meeting controls.
  2. Hover over a participant and click More.
  3. Click Stop video.

Disable chat for participants

  1. Click the Chat button located in the meeting controls
  2. Click the three-dot menu 
  3. Choose who a participant can chat with:
    • No one
    • Host only
    • Everyone publicly
    • Everyone publicly and directly

Note: The host and co-host can always chat to anyone in the meeting

Remove a participant

  1. Click the Participants button located in the meeting controls.
  2. Hover over a participant and click More.
  3. Click Remove.

Send a participant to the Waiting Room

  1. Click the Participants button located in the meeting controls.
  2. Hover over a participant and click More.
  3. Click Put in Waiting Room.

Lock the meeting

  1. Click the Security button located in the meeting controls.
  2. Click Lock Meeting to keep anyone else from joining the meeting

Mute all audio

  1. Click the Participants button located in the meeting controls.
  2. Click Mute All
  3. Uncheck Allow participants to unmute themselves

Suspend participant activity

Mutes all video and audio, stops screen sharing, disables participant chat, and pauses recording.

Suspend participant activities screenshot.
  1. Press the Security button (shield) at the bottom of the Zoom window.
  2. Choose Suspend participant activities.

Report disruptive incidents

If you experience a disruption in your class you or your students can report the incident to the following parties:

  • The Office of Equity, Diversity and Inclusion (EDI)
  • Zoom
    • During the meeting
      1. Click Security > Report 
      2. Select the name of the participant you would like to report.
      3. Check the reason for reporting this participant.
      4. (Optional) Enter any comments to provide more information.
      5. (Optional) Click upload file to add screenshots or photos showing the problem.
      6. (Optional) Check Include desktop screenshot to include a current screenshot of your desktop.
      7. Click Send.
    • After the meeting send an email to trust@zoom.us with:
      • Meeting ID where the incident occurred
      • Email address of the user or room that hosted the meeting
      • Date, time, and timezone when this took place
      • Type of violation and names of any participants you would like to report
  • Your department’s IT support team
  • Your department chair

Need help? Contact the UBIT Help Center or your departmental IT support.