Host a more secure meeting and handle disruptions

The Waiting Room allows you to monitor and choose who can enter a meeting (you are able to “Admit all” if you have a very large group). If you have not required a passcode to your meeting, Waiting Room is enabled. If you have required a passcode, the Waiting Room is not enabled. For an extra layer of security, you may choose to enable the Waiting Room even if a meeting has a passcode.

Note: This option can be changed at the time you schedule your meeting. 

Changing this to On makes it harder for someone on the phone to disrupt your session.

Even if you require a passcode to your meeting, a "one-click join" link is created that has the encrypted passcode embedded in it, and people who follow the link are admitted without having to enter the passcode. Changing this to Off will require even people following the link to enter the passcode.

When you schedule a meeting you can invite specific, non-UB people to bypass authentication when they join. See How to add authentication exceptions.

This setting limits attendees to people who sign in to Zoom.

• Class sessions: Turn on and choose UB Only (the default; all participants must sign in with a UBITName and password)
• To allow anyone logged into any Zoom account (not just UB) to join a session: Turn on and choose Sign in with Zoom 

Note: This option can be changed at the time you schedule your meeting. 

Select the default amount of time participants can join before a meeting.

Keep this feature off if you:

• have pre-assigned breakout rooms
• record the meeting automatically
• schedule meetings on behalf of someone else

Turn off if you:

• Pre-assign breakout rooms
• record the meeting automatically
• schedule meetings on behalf of someone else

By default, participants are permitted to share files in Chat. You can turn off this feature, or choose specific file types that can be shared.

By enabling Focus Mode, both the host and co-hosts can see all attendees. However, all other participants can only see the host, as everyone else appears as a black screen and corresponding name.

• To apply this feature before a meeting begins, go to Options > Enable Focus Mode when meeting starts
• To apply after a meeting begins, click on the 3 dots (More), and select Start Focus Mode

Check Only the user who is sharing can annotate. This prevents anyone but the presenter from annotating.

Note: This feature can be enabled or disabled during a meeting.

By default, only hosts (including co-hosts) can share their screens.

During screen sharing, the person who is sharing can allow others to control the shared content. You can turn off this feature to prevent anyone from requesting control during a screen share.

Keep this turned off so participants you remove cannot rejoin the meeting.

By default, meeting participants and webinar panelists may not change their display names. Keep this feature off if you are concerned that people may choose inappropriate names.

If you enable this setting, all participant profile pictures will be hidden and only the names of participants will be displayed on the video screen. 

You can create rooms and assign participants manually or with a CSV file. All attendees must sign in to the Zoom desktop or mobile app using their UBITName and password to be automatically moved to a breakout room when opened. Do not enable Join before host and also pre-assign breakouts!

Note: You can only pre-assign breakouts in the web portal or the UB Learns Zoom tool.

When on, there is potential for an attendee to have an inappropriate virtual background picture or video. You may turn this feature off.

You can turn off this feature if you feel these "fun" filters will be distracting.