Funding agencies are increasingly restricting the number of applications that institutions can submit in response to certain funding opportunities. So UB has established procedures to select proposals for these limited submission opportunities (LSO).
The VPRED oversees the process to select proposals that have the best chance of winning an award. This is critical since funding agencies sponsoring LSOs could reject all UB applications if the university submits more than the specified number of applications.
The OVPRED announces many LSOs to the campus community by listing internal competitions at Limited Submission Opportunities on the website and emailing notices to appropriate deans, department chairs, center directors and faculty.
PIs must submit an internal pre-proposal as requested in the LSO announcement:
The OVPRED creates an ad hoc committee — comprised of faculty and administrators with experience in research funding, agency policies, grantsmanship and disciplinary expertise — to review all pre-proposals. The committee members, who remain anonymous throughout the process, then make a recommendation to the VPRED who makes the final decision on which applications are submitted as UB proposals.
These reviewers rank submissions according to the sponsor's criteria, while considering the following:
If the PIs of competing proposals all belong to one academic unit, that dean conducts the review and selection process. The dean’s office then notifies the VPRED re the successful proposal(s).
In cases where the VPRED, or members of the OVPRED staff, have a real or perceived conflict of interest in the LSO selection process, the VPRED will refer decisions to the provost.
The OVPRED makes every effort to identify LSOs and notify PIs in a timely manner.
If a PI identifies an unannounced LSO, he/she must notify the VPRED office before submitting an application. This should be done through the Limited Submissions mailbox, at least 60 days in advance of the sponsor's deadline. The OVPRED conducts internal competitions for all LSOs provided the time to the submission deadline allows for a meaningful peer review.
If the sponsor's deadline is imminent or the PI's notification is less than 60 days to deadline, the OVPRED, in consultation with appropriate deans, reviews the pre-proposals and makes the final selections.
For most internal competitions, the OVPRED completes the review process quickly, so the selected PIs have time to develop a competitive proposal. In addition to completing all regular internal approval processes, the selected PIs must be aware of any additional requirements by the funding agency. After review is complete:
PI responsibilities when selected: