University at Buffalo (UB) 
Administrative Services Gateway
Administrative Services GatewayBuilding partnerships through collaboration
Administrative Services GatewayFaculty may require access to certain UB systems prior to their appointment effective date. There are steps you can take, as an HR partner, to ensure access is granted ahead of time.
There are two steps to early access to UB systems for state faculty:
For reappointments or rehires within one year of separation date, please skip directly to step 2.
*Only employees who have not had an appointment at UB in the last 12 months are eligible to receive a welcome packet. This includes State, UBF, RF and volunteer appointments.
For reappointments or rehires within one year of separation date, please skip directly to step 2.
Do not add a volunteer appointment for access purposes as it will interfere with the early access process.
If a volunteer appointment already exists, it will need to be terminated if future access is required.
Do not add a volunteer appointment for access purposes as it will interfere with the early access process.
If a volunteer appointment already exists, it will need to be terminated if future access is required.
| IT Service | eNew | Future Appt - ePTF fully processed/completed |
|---|---|---|
| Duo Two-Step Verification | Y | Y |
| Y | Y | |
| Hub Admin | N | Y - Courses could be assigned next day |
| Library Services | N | Y |
| Licensed Software | Y | Y |
| Microsoft 365 | Y | Y |
| MyUB | Y | Y |
| Public Site Access | Y | Y |
| SPS | N | Y |
| UB Card | Temp card issued | N |
| UB Edge | N | N |
| UBLearns | N | Y - if faculty member is assigned to course(s) |
| UBWireless | Y | Y |
| Ubbox | Y | Y |
| UBIT Name created | Y | Y |
| UBIT Name Manager | Y | Y |
| VOIP | Y | Y |
| VPN | Y | Y |
| Zoom | Y | Y |
Fall Appointments:
Spring Appointments:
Customer Service
Human Resources
Townsend Hall, South Campus
Phone: 716-645-7777
ePTF Support Staff
State Appointment Processing
Phone: 716-645-3783