University at Buffalo (UB) 
Administrative Services Gateway
Administrative Services GatewayBuilding partnerships through collaboration
Administrative Services GatewayThe ePTF (electronic personnel transaction form) application is used to collect data about and process appointments for all funding sources. Data is used to hire new employees, reappoint existing employees and to make change to a current employee's status.
If you are working remotely or just need to access ePTF from an off-campus location, use the UB virtual private network (UBVPN).
Find out who has this access and responsibility in your department.
| Abbreviation | Pay Basis | Definition |
|---|---|---|
| ANN | Annual | Professional, Classified and Faculty employees with a 12-month obligation who are paid over 26 pay periods |
| BIW | Biweekly | Adjunct instructors and TA/GA's paid on a bi-weekly basis |
| CAL | Calendar Year | Faculty with a 10-month obligation who are paid over 26 pay periods |
| CYF | College Year Full | Professional employees with a 10-month obligation paid over 26 pay periods |
| FEE | Fee | Employees paid on a fee basis including Student Assistants, Scholarship Recipients, Summer and Winter Appointments, Fee employees and Extra Service appointments |
| HRY | Hourly | Non-student employees paid on an hourly basis |
| 21P | 21P | Faculty with a 10-month obligation who are paid over 21 pay periods |
Working with the employee and the hiring department, you can gather the needed information to be able to create the ePTF before the new employee starts. Learn about what information will be input into the ePTF application.
ePTF will accept attachments that are needed to appoint a new employee or make changes to an existing employee's appointment. These attachments include:
Submit an ePTF no earlier than 90 days before the employee start date.
ePTF Support Staff
State Appointment Processing
Phone: 716-645-3783