Using Zoom, Panopto and UB Learns in your course

1. Log into UB Learns and open a course.
2. Hover over the + icon at the top of the Course menu and click Tool Link.
3. In the Add Tool Link dialog box, fill in the following fields:
   • Name: Zoom Meeting Link.
   • Type (dropdown menu): Zoom Meeting.
   • Check Available to Users.
4. Click Submit.

TIP: You can move the Zoom link to desired location in the menu using arrows

1. Log into UB Learns and open a course.
2. Click the Zoom link in the course navigation menu at left. The Upcoming Meetings window will open.
3. Click Schedule a Meeting. 
4. Set meeting options (see tips below)
5. Click Save
6. A the meeting details appear.
7. Click Course Meetings to get back the list of upcoming meetings
8. See Sharing your class ("meeting") below for more information about inviting students and guest speakers.

TIPS for MEETING OPTIONS:

• Topic: Your course name / number
• Recurring Meeting: Even if you don’t need to meet every single week, it may be easier to schedule weekly anyway, and then delete individual occurrences

TIP: for irregularly recurring meetings choose No fixed time in the Recurrence menu and you can use this meeting link at any time to meet with your students

• Enable Join before host: uncheck this box if you plan to record automatically or use pre-assigned breakout rooms.
• Only authenticated users can join/Require authentication to join: Turn on and choose UB Only (the default) for class sessions. This setting limits attendees to people who sign into Zoom, using SSO, with a UBIT name and password. Choose Sign in with Zoom to allow anyone logged into any Zoom account (not just UB) to join a session.

TIP: If you have a non-UB guest speaker for one session of a recurring meeting you will need to turn off this authentication setting for all recurrences and then turn it back on after the session with your guest.

• Record the meeting automatically: Check this box if you want the class to be automatically recorded. Choose Record your class to the cloud (not ‘on this computer’) – This will provide closed captioning on the recording. Once the meeting is recorded, we recommend moving the version recorded in Panopto to the UB Learns course (see below).
• Learn more about Zoom security settings

1. Log into UB Learns and open a course.
2. Click the Zoom link in the course navigation menu at left. The meeting window will open.
3. Click the three-dot menu (next to Schedule a Meeting) and choose Import meeting
4. Enter the Meeting ID for the meeting you wish to import from the Zoom web portal

When instructors access Zoom via UB Learns, they will see any meetings scheduled for the course, including meetings scheduled by any other instructors. 

When students access Zoom via UB Learns, they will see, and be able to join, any meetings scheduled for that course regardless of instructor.

Students will see the links in UB Learns automatically.  No need to send them an invitation.

Instruct students to click on the Zoom link you created in UB Learns. They will be able to join any meeting listed there by clicking the Join button to the right of the meeting ID.

Share with guest speakers or other attendees:

1. Schedule your class in Zoom (see above)
2. On the confirmation window, click Copy Meeting Invitation
3. Open a new email to your guest(s) and paste the meeting information

Faculty (the meeting host):

1. Open the Zoom desktop application or web portal and sign in with SSO
2. Log into UB Learns and open the course.
3. Click the Zoom link at left
4. Locate the desired class under Upcoming Meetings, and click Start.
5. Log into Zoom (choosing Sign in with SSO), if prompted.

Guests:

1. Click on the Meeting Invitation link you received from the meeting host (See Sharing your class above)

TIPS:

• Join your class early to make sure you are ready to go.
• Restart your computer before joining a Zoom meeting – it will take care of almost all problems.  Be sure to tell your students the same.

Zoom records the class and automatically posts it to the Panopto server as well as the Zoom cloud. For organizational and storage reasons, best practice is to use the Panopto recording in your UB Learns course.

In Panopto you can set up automatic routing rules for any recurring Zoom meeting ID. This directs the recorded Zoom session to a specified Panopto folder. See How to use the Zoom integration.

If you do not have routing rules setup for a meeting ID you can manually move it to a Panopto folder your students can access with these steps.

1. After your class has been recorded and rendered, you will receive an email from Panopto (do not use the email from Zoom, which will come first)
2. In the email from Panopto, click Meeting Recordings. This will take you to Panopto.
3. Hover over recoding thumbnail image and a checkbox appears.
4. Click inside the checkbox.
5. Click Move button at top
6. Start typing the UB Learns course name (e.g., NUS701)
7. Select the course as it appears below
8. Click the Move button at right
9. A checkmark appears once recording has finished moving

Verify the video is where it should be in Panopto

1. In the main Panopto window, start typing the course name in the search bar
2. Press Enter
3. Select the course
4. Verify the correct folder is displayed at right

Verify the video is where it should be in UB Learns

1. Log into UB learns
2. Navigate to the desired UB Learns course
3. Click Panopto on left
4. Your recording should appear