Videos and folders can be shared in many ways. It is important to know who can view your content, who can edit it, and how to change those permissions.
Operating System: All
Applies To: UB faculty, staff and students
Last Updated: November 7, 2023
There are five viewer permission levels with increasing levels of visibility:
You can edit Share settings at the folder or individual recording level.
Click the Share icon for a recording or folder to open its Settings > Share page.
The share icon appears in different places on different screens, but is always shaped like a less than symbol and will be labeled “Share” if you hover over it.
To change the viewer permission level:
By default, Panopto recordings “inherit” — or have the same Share settings — as the folder in which they are stored. If a recording or folder inherits permissions from a folder above it, you may need to disable the inheritance to adjust the viewer permissions or add collaborators.
Under People and groups, start typing the name (or UBIT name) of the person, course, or group with whom you want to share the video. A list of suggested users containing that name or word will appear, select the correct person or group from this list.
Fall 23 - CHE 201LR A: General Chemistry (12345 Fall 23) - Combined :: Creator
Fall 23 - CHE 201LR A: General Chemistry (12345 Fall 23) - Combined :: Viewer
You can share all the videos saved in a previous semester's course folder with students this semester. In the Share settings, under People and groups add the viewer group for the current semester. Now the entire folder is viewable by your current students. See How to Share a Folder.
After you connect a UB Learns course to Panopto we recommend adding yourself as a creator in the course folder in Panopto. This keeps you from losing access to the folder when the UB Learns course is archived.
Use the Panopto Video Embed tool to place videos throughout a UB Learns course. This tool automatically grants access to anyone enrolled in the course and adds a new viewer group in the video's share permissions. It's the best way to share content from any of your Panopto folders.
In a content module:
Be very cautious adding Panopto content using the Brightspace tools: Enter Embed Code or Create a Link. Neither option will give students access to view a video unless you set the share permissions to Anyone at your org with the link or Anyone with the link.
You can remove someone’s access to view or edit a recording or folder.
Creator access allows someone to create, delete, or edit the videos in a folder.
Creator permissions cannot be assigned at the individual video level, they can only be assigned at the folder level. Therefore, grant a user Creator access to the folder in which the shared video is saved.
If your department hosts events, trainings or other videos to which several people should have creator access, UBIT is happy to create a folder for you. Once a folder is in Panopto, anyone with creator permissions can add other people as needed.
Panopto allows people to create their own user groups making it easier to share folders with larger groups of people.
Have them try the strategies below to correct the problem. If they continue to have trouble, encourage them to request help from UBIT.
They are not included in the share settings for the video or folder.
Provision your course before you can use Panopto video with your course.