Section: Update Enrollment
Use the Maintain Schedule of Classes menu option to update enrollment of a section.
1. Select the “Class Scheduling” tile.
2. Select “Maintain Schedule of Classes” from the sub-navigation menu.
3. Enter the term, subject area and catalog number and click on search.
Additional search criteria is optional. Select the course from the search results. The class status will automatically default to active. This can be changed at any time to cancel a section. Make the appropriate changes and click on save.
4. Review and update the Enrollment Control tab.
- Add Consent – Students will not be able to self-register. This will require an administrative override.
- Drop Consent – Student will not be able to drop themselves. This will require an administrative override.
- 1st Auto Enroll Section (used for multicomponent courses).
- Requested Room Capacity.
- Enrollment Capacity.
- Waitlist Capacity.
- Auto Enroll from Waitlist – This must be checked if the department is utilizing the waitlist feature.
For Combined Classes, Sections Should Reflect the Total Number of Seats You Want in the Room
Designate enrollment capacities and requested room capacities for combined classes so they add up to the total number of seats in the class. For example, if you want 50 seats in the class, and there are two classes, make sure the total number of students in both classes adds up to 50. Here’s an example showing 40 students in Class A and 10 students in Class B.
If One or More of the Classes Appear Closed But There Are Open Seats Available, Contact the Scheduling Office
Combined classes have a Combined Sections Table in HUB. This table is where the Scheduling Office enters the Request Room Capacity and Enrollment Capacity. If a department changes the Enrollment Capacity in HUB, you must notify the Scheduling Office so the change can also be made to the Combined Sections Table.
Cancelling a Section That Is Part of a Larger Combined Section Will Cause All Sections To Be Deleted
All meeting patterns will also be removed. To avoid this, submit a ticket to request the section you wish to cancel be uncombined first. Be sure to communicate with other departments if necessary.
Cross-Listed Courses Are Equivalent and Combined
Cross-listed courses are the same course that is listed in the catalog and class schedule under more than one course number (typically across more than one department). Cross-listed courses are equivalent and combined because they are the same course.
- Cross-listing is permanent and cannot be applied for a single semester.
- Course descriptions will indicate course equivalencies and inform students that course repeat rules will apply.
- Cross-listed courses will be identified in the HUB Catalog with the course attribute CRLS and will indicate either Primary or Secondary. Primary courses are allowed to be run independently and do not require the secondary course combination. Secondary courses cannot be scheduled without a primary course also scheduled.
- Academic departments should coordinate their schedules to ensure the scheduling of cross-listed courses.
- Departments should coordinate funding agreements between the primary and secondary courses.
Other Important Information
- Request classes to be combined through the Department Scheduler Ticketing System.
- Special Topics courses can only be combined with other Special Topics courses.