Create a Multiple Trip Itinerary

Create a multiple trip itinerary for your multi-leg travel expense reports.

How to Create a Multiple Trip Itinerary

1. Create a New Expense Report

On the Concur home page, there are two ways to start a new expense report:

  • In the top menu bar, click Expense, then click Create New Report.
  • In the Quick Task bar click New, then click Start a Report.

On the report header, complete the required fields in red:

  • For more information, refer to the tip sheet Complete the Expense Report Header.
  • When finished, click Next.
  • In the pop up window Is this a travel reimbursement?, click Yes.

2. Create a Multiple Trip Itinerary

Create New Itinerary

On the Create New Itinerary screen, change the Selection to Actuals or Per Diem depending on the meals you are submitting for reimbursement (Figure 1).

Screenshot of Concur showing where to change the travel allowance selection to per diem or actual meals.

Figure 1

Only Enter Cities You Lodged In

On your travel itinerary, only enter the cities you lodged in. If you had flight layovers, do not enter those cities.

In the New Itinerary Stop section, complete the required fields in red to record all legs of your trip (Figure 2):

Screenshot of Concur showing how to enter a multiple trip itinerary.

Figure 2

  • First, enter the departing leg of your trip (example: Buffalo to Albany) and click Save.
  • Then, enter the next leg of your trip (example: Albany to Syracuse) and click Save.
  • Repeat as needed to enter additional legs of your trip.
  • Finally, enter the returning leg of your trip (example: Syracuse to Buffalo) and click Save.
  • When finished, click Next.

Review Available Itineraries

On the Available Itineraries screen, review the itinerary you created then click Next (Figure 3).

Figure 3 create multiple trip itinerary.

Figure 3

For Per Diem, Edit Expenses and Adjustments

If you chose Per Diem as the meal selection, on the Expenses and Adjustments screen, click the checkboxes to exclude meals from reimbursement following the 7:00 a.m. — 7:00 p.m. travel guideline and to exclude meals that were provided (Figure 4).

  • The meal Allowance will recalculate based on the meals you excluded.
  • When finished, click Create Expenses.
Screenshot of Concur showing how to exclude per diem meals.

Figure 4

  • If you chose Per Diem as the meal selection, the meal expenses will add to your report as Daily Meal Allowances.
  • Enter additional expenses on your report to complete it.