Microsoft 365

Office logo.

Microsoft 365 is a collection of powerful productivity apps you can use across multiple devices. This subscription service is free to current UB students, faculty and staff.  

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Help docs

Learn about using Microsoft 365 at UB.

Apps you can download and install

You may choose to install the following apps on your personal computer:

Words.

Word - Format text, insert images and tables, and lay out documents. Word help & learning

Excel.

Excel - Organize and manipulate data in spreadsheets with sorting, calculations, graphing tools, pivot tables, and macros. Excel help & learning

PowerPoint.

PowerPoint - Create presentations with images, videos, animation, and formatted text with templates or custom slide themes. PowerPoint help & learning

OneNote.

OneNote - Host notes, drawings, screen clippings and audio commentaries and collaborate with others. OneNote help & learning

Outlook.

Outlook - Manage your UBmail and use powerful calendaring features. Outlook help & learning

Teams.

Teams - Chat, start video meetings and share files. Teams help & learning

ToDo.

ToDo - An intelligent to-do list that helps you manage all your tasks in one place. Requires Exchange Online. ToDo help & learning

OneDrive.

OneDrive for Business - Enjoy cloud storage across your devices. OneDrive help & learning

Publisher.

Publisher (PC only) - Create everything from simple labels to professional newsletters and marketing materials. Publisher help & learning

Access.

Access (PC only) - Access is an easy-to-use tool for quickly creating customizable database applications. Access help & learning

Apps you can use in a browser

Through portal.office.com, you can use Word, Excel and many others from any computer!*

  • Bookings***
  • Calendar
  • Class Notebook
  • Delve
  • Dynamics 365
  • Excel
  • FindTime
  • Forms
  • Lists
  • OneDrive
  • OneNote
  • Outlook
  • Planner**
  • Power Apps
  • Power Automate
  • Power BI
  • PowerPoint
  • Project (read-only)
  • SharePoint***
  • Staff Notebook
  • Stream
  • Sway
  • Teams
  • To Do
  • Visio
  • Viva Insights (formerly "My Analytics")
  • Whiteboard
  • Word
  • Yammer***

*Most of these apps are provided for self-exploration. The UBIT Help Center can provide basic support for: Outlook /Calendar, Word, Excel, PowerPoint, Teams, OneDrive and OneNote.

**Available if you use Exchange Online.

*** Available to faculty/staff. Consult your IT department for assistance.

Common questions

How can I prevent Outlook from adding a Teams link to my scheduled meetings?

In your Outlook client, go to Settings > Options and uncheck Add online meeting to all meetings.

Will I still be able to use Zoom for video conferencing?

UB has no current plans to retire Zoom and will continue to offer it for UB students, faculty and staff for the foreseeable future.

Do I keep control of my documents with Microsoft 365?

Yes. Documents that you have created belong fully to you. You can choose to store them online on OneDrive or locally on your PC or Mac.

Can I store restricted data in OneDrive, Teams, or any Microsoft 365 application?

No. Please see Handling Restricted Data at UB for guidelines and alternatives.

How do I close a personal account?

Please see How to close your Microsoft account

I'm graduating. Do I get to keep OneDrive and Microsoft 365?

You may keep your UBmail account, but not OneDrive or MS 365 apps. Learn how to take your files with you when you graduate >

Is Microsoft Project included?

Microsoft Project can be used to view Project files only. It cannot be used to create or edit Project files.

How can I disable Viva Insights (formerly My Analytics)?

See Opt out of personal insights (Microsoft.com)

See also

About this service

For more information, please visit our Official Policy Library.

Need help? Contact the UBIT Help Center or your departmental IT support.