Saving and sharing with OneDrive

128 GB of storage is included with your UB-based subscription to Microsoft 365. 

On this page:

Installing OneDrive

Video tutorial

Step-by-step instructions

Installing OneDrive on your computer(s) will let you save to OneDrive as if it were just another drive on your computer, and will keep your files synced across your devices. 
  1. Download the Microsoft 365 apps as described in Installing Microsoft 365 apps
  2. Launch the OneDrive application
  3. On the Set up OneDrive screen, enter your email address
  4. Click Sign in
  5. Enter your UBITName password
  6. Click Sign In
  7. If desired, change the location of your OneDrive folder
  8. Follow the onscreen instructions to start using OneDrive

Saving to OneDrive

From the Microsoft 365 website

Files created from the Microsoft 365 website are automatically saved to your OneDrive.

From an application installed on your computer

The easiest way to save to OneDrive is to sign into one of your Office apps.

  1. Open Word
  2. In the upper left, click Sign in
  3. Enter your email address and password
  4. Click Sign in

Once you are signed in, your OneDrive will become available as a location to save to:

Sharing OneDrive files with others

Your OneDrive contents are private, but you may choose to share specific files or folders with others. 
Note: For improved security, the "Anyone with the link" sharing option has been disabled. 

File status icons

When you browse your OneDrive files, icons appear to give you more information about the file.

Online-only files have a cloud next to them. Locally available files show a white circle with a green checkmark. File available online and offline are indicated with a green circle and a white checkmark.

Common questions

Will OneDrive replace UBbox or UBfs?

At this time there are no plans to do so. If we do ultimately decide to retire UBbox and / or UBfs, we will provide full support for migrating your files, and will work with your departmental support staff to make that transition as simple as possible.

Will OneDrive be available as a network drive, similar to UBbox?

Your departmental support staff may choose to set up OneDrive in this way; OneDrive has a desktop app that allows you to synchronize your files on your desktop and easily share them with others, so that may be a possible solution for you (see instructions above).

Can I move folders others have shared with me?

Yes. Unlike UBbox, OneDrive doesn't prevent you from moving shared files from the top directory.

How do I save files I create in Microsoft 365 to UBbox?

If you are working on an installed app, Install the Box Drive. When you save your file, browse to the Box folder on your computer.

If you are using an app from the Microsoft 365 website, choose from Save As > Download a copy and browse to your Box folder. Note that this will not keep your files in sync.

I'm graduating. Do I get to keep OneDrive and Microsoft 365?

You may keep your UBmail account, but not OneDrive or MS 365 apps. Learn how to take your files with you when you graduate >

Still need help?

Contact the UBIT Help Center.