College Work-Study For Supervisors

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Our students have a great opportunity to participate at UB beyond the classroom. We encourage departments to challenge work-study students with meaningful tasks and allow them to be part of the team.

Advertise a Job For a Work-Study Student

You should advertise your own student positions. We encourage you post them in Bullseye powered by Handshake, the ultimate job and internship spot.

Start by creating an On-Campus Employer account in Bullseye powered by Handshake, then post your on-campus job or internship.

Post an On-campus Job or Internship in Bullseye Powered by Handshake

Hire a Work-Study Student

Onboarding Process Changes

Due to the ongoing pandemic, HR has made changes to the onboarding process for college work-study students. We are asking that departments upload the completed College Work Study Appointment Form to the designated UBbox folder and indicate if the student is a reappointment or a new hire.

Onboarding Process for College Work-Study Students

1. The campus department will provide HR with the student’s completed appointment form

  • Indicate on the form if the student is being reappointed (within one year) or newly hired
  • Upload completed appointment form to:  UB HR CWS Sensitive Box Folder

2. HR will send an email to newly hired CWS students that includes:

  • New hire paperwork
  • Instructions to submit this paperwork to UB Box

HR will not send any communication to reappointed students as their paperwork will be on file

3. Newly hired students do not need to call HR or visit our office

  • All paperwork and the I-9 verification will be completed online
  • HR will need to view the original documents the student will use for the I-9
  • NO PHOTOCOPIES – MUST PRESENT ORIGINAL DOCUMENTS ON CAMERA DURING ZOOM MEETING
  • If the student does not have the original documents he/she will be unable to work until original documents are presented
Upload Appointment Form to College Work Study UBbox Folder

Students will have one appointment form from Financial Aid and can work for only one department. Complete each item in the list of transactions:  

Required Documentation
Transaction Description and Form
Sign the student's college work-study acceptance form The prospective student employee brings the authorization letter to you
Complete Employment Eligibility Form (I-9) Eligibility Verification Form
Complete Tax Withholding Forms

State: IT-2014

State Withholding Exemption: IT-2014E

State Nonresidency Cert: IT-2014.1

Federal: W-4
Encourage student to request direct deposit State Direct Deposit Request

Oath of Office. Biographic Data and Verification of First Day of Work are not required transactions

Change a Work-Study Student's Status

To terminate or transfer a work-study student to another department, complete and submit the Transfer/Change form to:

Dana Moore
State Payroll
120 Crofts Hall
North Campus
University at Buffalo
Buffalo, NY 13260

Complete College Work-Study Student Transfer or Change

Manage Work-Study Time Sheets

To ensure timely payment, student assistant and work study timesheets should be approved by supervisors no later than 12:00pm on the Tuesday following the close of the pay period.  If timesheets are approved after that time, payment may be delayed and issued in a later paycheck

Watch a Video — Learn How to Approve College Work Study and Student Assistants' Time Sheets

Get Help

Financial Aid

Financial Aid Office

1Capen Buffalo, NY 14260

Phone: 716-645-8232; Fax: 716-645-6566

Email: UBFA@buffalo.edu

Faculty, Staff, TA/GA, Hourly Non-Student and Student Assistant Payroll

If Last Name Starts A - CH

Katie Cartwright.

Katie Cartwright

State Payroll Services

Phone: 645-5347

Email: kmangana@buffalo.edu

If Last Name Starts D- Gi

Kathy Pohlman.

Kathy Pohlman

State Payroll Services

Phone: 716-645-5202

Email: pohlman@buffalo.edu

If Last Name Starts GL - K

Roseann Brzozowiec.

Roseann Brzozowiec

State Payroll Services

Phone: 716-645-4449

Email: rbrzozow@buffalo.edu

If Last Name Starts L - NORD

Suzie Frank.

Suzie Frank

State Payroll Services

Phone: 645-4425

Email: stfrank@buffalo.edu

If Last Name Starts NORE - SHEO

Cheryl Delano.

Cheryl Delano

State Payroll Services

Phone: 716-645-4446

Email: cadelano@buffalo.edu

If Last Name Starts SHEP - YH

Joanne Intorre.

Joanne Intorre

State Payroll Services

Phone: 716-645-4424

Email: jintorre@buffalo.edu

If Last Name Starts Ci-Cz; Yi - Z

Melissa Barone.

Melissa Barone

State Payroll Services

Phone: 716-645-4445

Email: mbarone@buffalo.edu

State Appointment Processing

Angela Kuc.

Angela Kuc

State Appointment Processing

Phone: 716-645-4427

Email: akuc@buffalo.edu

Lisa Battle.

Lisa Battle

State Appointment Processing

Phone: 716-645-8156

Email: lpaschis@buffalo.edu

Lynn Phalen.

Lynn Phalen

State Appointment Processing

Phone: 716-645-8158

Email: laphalen@buffalo.edu

Elizabeth Wolf.

Elizabeth Wolf

State Appointment Processing

Phone: 716-645-4428

Email: elwolf@buffalo.edu