(UB)
Division of Finance and Administration
University at Buffalo (UB)
Division of Finance and Administration
Administrative Services Gateway
Building partnerships through collaboration.

College Work-Study For Supervisors

Our students have a great opportunity to participate at UB beyond the classroom. We encourage departments to challenge work-study students with meaningful tasks and allow them to be part of the team.

On This Page:

Hiring Process

You should advertise your own student positions. We encourage you post them in Bullseye powered by Handshake, the ultimate job and internship spot.

Start by creating an On-Campus Employer account in Bullseye powered by Handshake, then post your on-campus job or internship.

Post an On-campus Job or Internship in Bullseye Powered by Handshake

Onboarding Process for College Work-Study Students

The campus department will complete the appointment form.

  • Indicate on the form if the student is being reappointed (within one year) or newly hired
  • If reappointed (within one year) upload the completed appointment form to:  UB HR CWS Sensitive Box Folder
  • If new hire, the student needs to complete the new hire paperwork.
  • The supervisor or departmental representative will need to review the original documents and complete page 2 of the I-9
  • Once completed, the supervisor or departmental representative must upload the completed paperwork, a copy of the original document (s) used for the I-9 verification, and the completed appointment form to UB Box. 
Upload Appointment Form to HR's College Work Study Box Folder

Students will have one appointment form from Financial Aid and can work for only one department. Complete each item in the list of transactions:  

Required Documentation
Transaction Description and Form
Sign the student's college work-study acceptance form The prospective student employee brings the authorization letter to you
Complete Employment Eligibility Form (I-9) Eligibility Verification Form
Complete Tax Withholding Forms

State: IT-2014

State Withholding Exemption: IT-2014E

State Nonresidency Cert: IT-2014.1

Federal: W-4
Encourage student to request direct deposit State Direct Deposit Request

Oath of Office. Biographic Data and Verification of First Day of Work are not required transactions

To terminate or transfer a work-study student to another department, complete the Transfer/Change form, upload completed appointment form to HR's secure Box folder.

Complete College Work-Study Student Transfer or Change Form
Upload to Secure Box Folder

Manage Work-Study Time Sheets

To ensure timely payment, student assistant and work study timesheets should be approved by supervisors no later than 12:00pm on the Tuesday following the close of the pay period.  If timesheets are approved after that time, payment may be delayed and issued in a later paycheck

Watch a Video — Learn How to Approve College Work Study and Student Assistants' Time Sheets

Questions?

Financial Aid

Financial Aid Office

1Capen Buffalo, NY 14260

Phone: 716-645-8232; Fax: 716-645-6566

Email: UBFA@buffalo.edu

Faculty, Staff, TA/GA, Hourly Non-Student and Student Assistant Payroll

For last names A-CQ

Katie Cartwright.

Karin Rafter

State Payroll Services

Phone: 645-4446

Email: karinraf@buffalo.edu

For last names CR-HD

Kathy Pohlman.

Kathy Pohlman

State Payroll Services

Phone: 716-645-5202

Email: pohlman@buffalo.edu

For last names HE-LT

Roseann Brzozowiec.

Roseann Brzozowiec

State Payroll Services

Phone: 716-645-4449

Email: rbrzozow@buffalo.edu

For last names LU-PQ

Suzie Frank.

Suzie Lesswing

State Payroll Services

Phone: 645-4425

Email: stfrank@buffalo.edu

For last names PR-TG

Erin Reese.

Erin Reese

State Payroll Services

Phone: 716-645-4450

Email: erinrees@buffalo.edu

For last names TH-Z

Melissa Barone.

Melissa Barone

State Payroll Services

Phone: 716-645-4445

Email: mbarone@buffalo.edu

State Appointment Processing

Angela Kuc.

Angela Kuc

Director

State Appointment Processing & Payroll Services

Phone: 716-645-4427

Email: akuc@buffalo.edu

Lisa Battle.

Lisa Battle

State Appointment Processing

Phone: 716-645-8156

Email: lpaschis@buffalo.edu

Erin Reese.

Alexandra Brousse

State Appointment Processing

Phone: 716-645-4428

Email: asbrouss@buffalo.edu

Katie Cartwright.

Katie Cartwright

State Appointment Processing

Phone: 645-5347

Email: kmangana@buffalo.edu