Our students have a great opportunity to participate at UB beyond the classroom. We encourage departments to challenge work-study students with meaningful tasks and allow them to be part of the team.
You should advertise your own student positions. We encourage you post them in Bullseye powered by Handshake, the ultimate job and internship spot.
Start by creating an On-Campus Employer account in Bullseye powered by Handshake, then post your on-campus job or internship.
1. The campus department will provide HR with the student’s completed appointment form
2. HR will send an email to newly hired CWS students that includes:
HR will not send any communication to reappointed students as their paperwork will be on file
3. Newly hired students do not need to call HR or visit our office
Students will have one appointment form from Financial Aid and can work for only one department. Complete each item in the list of transactions:
Transaction | Description and Form |
---|---|
Sign the student's college work-study acceptance form | The prospective student employee brings the authorization letter to you |
Complete Employment Eligibility Form (I-9) | Eligibility Verification Form |
Complete Tax Withholding Forms | State: IT-2014 State Withholding Exemption: IT-2014E State Nonresidency Cert: IT-2014.1 Federal: W-4 |
Encourage student to request direct deposit | State Direct Deposit Request |
Oath of Office. Biographic Data and Verification of First Day of Work are not required transactions
To terminate or transfer a work-study student to another department, complete the Transfer/Change form, upload completed appointment form to HR's secure Box folder.
To ensure timely payment, student assistant and work study timesheets should be approved by supervisors no later than 12:00pm on the Tuesday following the close of the pay period. If timesheets are approved after that time, payment may be delayed and issued in a later paycheck
Pay Period Number | Pay Period | Day of the Week | Personnel Transaction Form (ePTF) Due Dates | Day of the Week | HRS Payroll Processing Transaction Due Dates | Day of the Week | Online Timesheets Due | Paycheck Distributed | |
---|---|---|---|---|---|---|---|---|---|
1 | 3/18/2021 | 3/31/2021 | Thursday | 3/25/2021 | Friday | 3/26/2021 | Thursday | 4/1/2021 | 4/22/2021 |
2 | 4/1/2021 | 4/14/2021 | Thursday | 4/8/2021 | Friday | 4/9/2021 | Thursday | 4/15/2021 | 5/6/2021 |
3 | 4/15/2021 | 4/28/2021 | Thursday | 4/22/2021 | Friday | 4/23/2021 | Thursday | 4/29/2021 | 5/20/2021 |
4 | 4/29/2021 | 5/12/2021 | Thursday | 5/6/2021 | Friday | 5/7/2021 | Thursday | 5/13/2021 | 6/3/2021 |
5 | 5/13/2021 | 5/26/2021 | Thursday | 5/20/2021 | Friday | 5/21/2021 | Thursday | 5/27/2021 | 6/17/2021 |
6 | 5/27/2021 | 6/9/2021 | Thursday | 6/3/2021 | Friday | 6/4/2021 | Thursday | 6/10/2021 | 7/1/2021 |
7 | 6/10/2021 | 6/23/2021 | Thursday | 6/17/2021 | Friday | 6/18/2021 | Thursday | 6/24/2021 | 7/15/2021 |
8 | 6/24/2021 | 7/7/2021 | Thursday | 7/1/2021 | Friday | 7/2/2021 | Thursday | 7/8/2021 | 7/29/2021 |
9 | 7/8/2021 | 7/21/2021 | Thursday | 7/15/2021 | Friday | 7/16/2021 | Thursday | 7/22/2021 | 8/12/2021 |
10 | 7/22/2021 | 8/4/2021 | Thursday | 7/29/2021 | Friday | 7/30/2021 | Thursday | 8/5/2021 | 8/26/2021 |
11 | 8/5/2021 | 8/18/2021 | Thursday | 8/12/2021 | Friday | 8/13/2021 | Thursday | 8/19/2021 | 9/9/2021 |
12 | 8/19/2021 | 9/1/2021 | Thursday | 8/26/2021 | Friday | 8/27/2021 | Thursday | 9/2/2021 | 9/23/2021 |
13 | 9/2/2021 | 9/15/2021 | Thursday | 9/9/2021 | Friday | 9/10/2021 | Thursday | 9/16/2021 | 10/7/2021 |
14 | 9/16/2021 | 9/29/2021 | Thursday | 9/23/2021 | Friday | 9/24/2021 | Thursday | 9/30/2021 | 10/21/2021 |
15 | 9/30/2021 | 10/13/2021 | Thursday | 10/7/2021 | Friday | 10/8/2021 | Thursday | 10/14/2021 | 11/4/2021 |
16 | 10/14/2021 | 10/27/2021 | Thursday | 10/21/2021 | Friday | 10/22/2021 | Thursday | 10/28/2021 | 11/18/2021 |
17 | 10/28/2021 | 11/10/2021 | Thursday | 11/4/2021 | Friday | 11/5/2021 | Thursday | 11/11/2021 | 12/2/2021 |
18 | 11/11/2021 | 11/24/2021 | Thursday | 11/18/2021 | Friday | 11/19/2021 | Thursday | 11/25/2021 | 12/16/2021 |
19 | 11/25/2021 | 12/8/2021 | Thursday | 12/2/2021 | Friday | 12/3/2021 | Thursday | 12/9/2021 | 12/30/2021 |
20 | 12/9/2021 | 12/22/2021 | Thursday | 12/16/2021 | Friday | 12/17/2021 | Thursday | 12/23/2021 | 1/13/2022 |
21 | 12/23/2021 | 1/5/2022 | Thursday | 12/30/2021 | Friday | 12/31/2021 | Thursday | 1/6/2022 | 1/27/2022 |
22 | 1/6/2022 | 1/19/2022 | Thursday | 1/13/2022 | Friday | 1/14/2022 | Thursday | 1/20/2022 | 2/10/2022 |
23 | 1/20/2022 | 2/2/2022 | Thursday | 1/27/2022 | Friday | 1/28/2022 | Thursday | 2/3/2022 | 2/24/2022 |
24 | 2/3/2022 | 2/16/2022 | Thursday | 2/10/2022 | Friday | 2/11/2022 | Thursday | 2/17/2022 | 3/10/2022 |
25 | 2/17/2022 | 3/2/2022 | Thursday | 2/24/2022 | Friday | 2/25/2022 | Thursday | 3/3/2022 | 3/24/2022 |
26 | 3/3/2022 | 3/16/2022 | Thursday | 3/10/2022 | Friday | 3/11/2022 | Thursday | 3/17/2022 | 4/7/2022 |
27 | 3/17/2022 | 3/30/2022 | Thursday | 3/24/2022 | Friday | 3/25/2022 | Thursday | 3/31/2022 | 4/21/2022 |
Notes:
If Last Name Starts A-CLI
If Last Name Starts CLJ-GAP
If Last Name Starts GAQ-KENK
If Last Name Starts KENL-MOF
If Last Name Starts MOG-SAD
If Last Name Starts SAE-T
If Last Name Starts U-Z