University at Buffalo (UB) 
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Disposal of Equipment
If equipment in your department is no longer of use to you, there could be other UB departments, SUNY units or other organizations that would be able to use it.
On this page:
Ways to Transfer Departmental Assets
Approval Required
If asset is owned by Research Foundation (RF) or UB Foundation (UBF), you must get approval before transferring the asset.
Depending on the funding source there are different approval processes necessary before transferring or removing any items. Use these programs in order until you find a way to transfer your equipment:
Contact Asset Management to post your items on the SUNY property control listserv. Include a description of the item, a photo and its current condition. The item will remain on the listserv for two weeks before you should proceed to the next option.
If the item was purchased with state funds and no other departments at UB or another campus can use the item, New York State has a process for posting the item on GovDeals website managed by Office of General Services (OGS) . You should request posting to this site only after the SUNY property control option has been exhausted.
In order to proceed with this a completed Report of Surplus Property must be completed and submitted to asset management with pictures.
If all options for transfer of the item have been exhausted or if the item is in poor condition the item may be disposed.
- Complete a Disposal of Equipment form and have it signed by the department asset coordinator and the Chair or department head.
- Contact UB Facilities to place a work order to have the item picked up and disposed.
- Scan and email the signed form to Asset Management to remove the asset from the inventory.
UB Facilities works with a scrap metal recycler and all aspects of the items which can be recycled are utilized. Read about how to remove data and clean your computer for recycling.
Contact an Expert
Nicole Mayer
Asset Management, Financial Management
Phone: 716-645-4556
Valerie Dennis
Asset Management, Card Programs and eProcurement
Financial Management
Phone: 716-645-2604
Email: vlb5@buffalo.edu