Disposal of Equipment Form

Arrange for the disposal of items having little or no value and no potential for re-use. Complete, accurate and auditable documents relating to disposal of property must be maintained at the departmental level.

Disposal of equipment must be handled through Customer Service, University Facilities.

Be Thorough!

Departments have a responsibility to thoroughly document the disposal of equipment.  Carefully read and understand the steps to initiate the removal of property.

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Instructions

Definitions

Condition Definition
Poor

Used equipment that has deteriorated in condition and/or appearance and that may require major repairs or renovation; computer equipment is considered in poor condition if:

  • Repair is necessary
  • It no longer has a useful life
  • It is not able to run current operating systems
  • It is not able to run current software applications
Scrap Used equipment that has been cannibalized for parts or requires significant repairs for which parts are not available

Initiate the Removal of Items in Poor or Scrap Condition

  1. Verify that items meet the definition of either poor or scrap.
  2. Remove all miscellaneous, non-related items found in or on the asset(s), secure any moving parts, drain any reservoirs and remove any liquid ink and/or chemicals, gases or powders. Wipe down hospital equipment with a bleach solution.
  3. If the equipment contains radioactive material or if you have questions about any hazards regarding equipment you want disposed, please contact Environment, Health and Safety at 716-829-3301 prior to initiating this request.
  4. If the asset is attached to the building and/or it is necessary to disassemble or disconnect utilities from it, please contact University Facilities Customer Service at  716-645-2025 for guidance prior to initiating this request.
  5. Be certain to list any and all Asset Numbers so Asset Management can update your inventory records.  Be very specific because University Facilities will only remove items and quantities listed.
  6. The Request for Disposal MUST contain two authorized signatures as indicated.
  7. Print the form and have it signed.
  8. Scan a copy for your records and audit purposes.

Completing the PDF Form

  1. Read through all pages of the document to find specific instructions if any
  2. Enter requested information into the form
  3. Print the form
  4. Get required signatures
  5. Scan a copy of the signed form for your records
  6. Send the original, completed, signed form to:         

Fax to University Facilities Customer Service 716-829-2121

Fax to Asset Management 716-645-2643  or email ubs-assetmanagement@buffalo.edu

Attach a copy of the form to EACH item.

Send original to your Departmental Inventory Coordinator.

Need Help Completing the Form?

Send email, phone or submit a question

Nicole Mayer

Asset Management, Financial Management

 
 
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Form Facts

Form Type: Downloadable, PDF document

Requirements: Adobe Reader

Updated:  02/15

Owner:  Procurement Services