Posting a Job Opening

Disqualifying questions give you the opportunity to allow the UB Jobs system to eliminate applicants from your consideration.

Reasons to consider using the disqualifying questions:

• Applicant pool can be filtered by only accepting applications from applicants meeting the qualifications
• Posting an internal UUP Professional position only
• Posting a classified service position with very limited and defined requirements

Expectations when using the question:

• Applicants may still appear in your pool that are not qualified as they may have misunderstood the question asked
• Users of UB Jobs will not be able to see the applicant information of anyone the system has automatically disqualified
• Basic minimum qualification questions can be asked, but it will be up to the interview team to discuss the actual qualifications of the applicants

Each position type has a predetermined minimum posting period to give you opportunity to advertise for your job as well as applicants the opportunity to learn about your job.

All advertisements should include:

• The EEO approved tagline.
• The UB logo
• Statements about UB as a great place to work and learn such as at Careers at UB

As part of recruitment planning, consider the dates that a new canvass list will be available when deciding the best time to post a vacancy. A canvass list with eligible applicants is valid for 90 days from the date human resources requests the list and hires have to be made before the list expires.  The schedule will help you build your timeline with the list to review applications, interview potential candidates and identify the best person for the position. 

When posting a competitive classified position, the following language and formatting can be used for your minimum qualifiations. Please note, Administrative Assistant 1 positions have additional requirements. 

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1. 

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above). 

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses. 

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS.  ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.

A completed application is required for this position.  If you receive a canvass letter, DO NOT APPLY for this position.  You must apply to the web address provided on your canvass letter.