Department Event Fee

The Financial Management of Departmental Events Policy provides guidelines for the financial management of departmental events fees to support:

• Accurate cost calculations
• Consistent operational practices to document revenue, costs, and fees
• Compliance with SUNY and university policies
• Adequate internal controls

Begin the process for developing a Departmental Event Fee by filling out the fee approval form. 

All newly established departmental event fees must be deposited in a separate account. 

Once rates are agreed upon by the department and Financial Management, the approval process can begin.

The approval process begins within Financial Management. Once the approval forms are signed off by Financial Management they are sent to the following individuals for approval:

1. Department Contact
2. Department Head or Chair
3. Unit Business Officer (UBO)
4. Univeristy Controller

Consider the time involved in the development and review of the departmental event fee and consider if this is reasonable due to amount of expenditures and revenues that the department provides.  Does this fee need to exist or can the costs be absorbed into the department?

University departments that collect cash and cash equivalents are responsible for implementing strong internal controls.