Moving Items

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Faculty and staff can request service to move items on campus. Follow specific guidelines when moving furniture and non-hazardous equipment at UB.

Service Hours

Customer Service Office

Days Hours
Monday - Friday 7:30 a.m. - 4:30 p.m.

Coordinating a Move

Moving Items Checklists

Moving Items Checklists

Complete the following checklists before moving furniture or non-hazardous equipment on campus.

All requests for moves should be scheduled at least 4 weeks in advance.

Moving Items on Campus Checklist

Moving Items to a New Location on Campus Done Not Applicable
Order packaging materials including boxes and tape.    
Submit a Work Order move request. Explain what needs to be moved and inquire about specific requirements for the move. Also note if carpentry services will be needed during any phase of the move.    
Submit a Work Order for any cleaning or custodial services are required prior, during or after the move.      
Submit a Work Order for any electrical services required such as upgrading power for equipment or adding outlets.    
Individuals are responsible for packaging all items that will be moved. Each box must have a “ship to” label placed on the side of the box.    
Request library carts to aid in the move if necessary. They may be used instead of boxes for some moves.    
Ensure sure nothing is left behind.  Recycle, scrap or surplus any item you do not wish to keep.    

Moving Office Equipment Items on Campus Checklist

Moving Office Equipment Items to a New Location on Campus Done Not Applicable
If you have a copier service contract, contact the vendor first to inquire about moving instructions. To preserve your maintenance contract, the service contractor provider may require that they move the copy machine.    
All copy machines must have all ink, toner and liquid removed prior to the move.
   
Typewriters, fax machines, and any other equipment should be disconnected prior to being moved.    
Computers must be disconnected and disassembled prior to being moved. Unit IT services or nodes may be available to assist in this process before the move and for reassembly after the move.    
For moving phones, refer to information from UB Information Technology.    

Helpful Moving Tips

Helpful Moving Tips

Follow these tips as you prepare for a move on campus.

  • Reference the Moving Checklists.
  • Individual units are responsible to package all items that will be moved.
  • Packing materials such as boxes and tape are not provided or orderable from Facilities Customer Service.
  • When packing, use smaller boxes for heavy items and larger boxes for lightweight items (if you can't lift it, the mover can't either).
    • Fill boxes only to the top, then fold down all flaps and tape them shut.
    • Each box must have a "ship to" label placed on the side (not the top) of the box.
  • All lateral filing cabinets and executive top desks must be emptied by the unit before the scheduled move.
  • Vertical filing cabinets may be moved full.
  • Some standard-sized desks for in­ building moves may not need to be emptied. You may inquire about this requirement when you are scheduling the move.
  • Bookshelves, credenzas and cabinets with or without doors must be emptied.
  • Chairs, tables and lamps may be moved as they are.
  • Pictures, mirrors and plants may require special attention and the owner may wish to move them personally. Moving Services can provide you with special instructions to move these.
  • Library carts may be helpful for some moves. Please inquire about their use for your move.
  • Modular furniture and some desks must be disassembled before the move and reassembled after the move. Fee-based carpentry services can be scheduled by submitting a Work Order Request.
  • No equipment or materials can be left behind after a move. Submit a Work Order Request to recycle, scrap or surplus items that are still usable.

Custodial or Cleaning Services

Schedule cleaning for a new or vacated area by submitting a Work Order Request.

Electrical Services

Schedule electrical work, such as upgrading power for equipment or adding or moving power outlets, by submitting a Work Order Request at least 4 weeks in advance.

Office Equipment

Copiers, Printers and Fax Machines

  • If you have a copier service contract, contact the vendor first to inquire about moving instructions. To preserve your maintenance contract, the service contractor provider may require that they move the copy machine.
  • All copy machines must have all ink, toner and liquid removed prior to the move.
    • If printers are to be disposed of, the ink cartridges should be removed.
  • Typewriters, fax machines, and any other equipment should be disconnected prior to being moved.

Computers

  • It is strongly recommended that all computer files be backed up to ensure data integrity.
  • Computers must be disconnected and disassembled prior to being moved. Unit IT services or nodes may be available to assist in this process before the move and for reassembly after the move.

Phones

  • For moving phones, refer to information from UB Information Technology.

Recycling Resources

Request Recycle and Reuse Service

  • Reusable packing boxes will be picked up for future use. If not reusable, recycle cardboard in the blue recycling bins provided on campus.
  • Request recycling by submitting a Work Order Request. There is no fee for this service.

Paper Recycling

  • Prior to the move, the Office of Sustainability can assist your department in confidential shredding or bulk recycling for large amounts of paper, paper products and books.

Recycling Electronic Equipment

  • Recycle electronic devices through UB's secure computer and electronic equipment recycling program.

Requesting Service

Moving and Relocation — Billable and Nonbillable

Use examples of service and maintenance costs to guide your decisions. Your situation may vary from the usual. 

Moving and Relocation

Moving and Relocation — Examples
Billable
Nonbillable
Assisting office moves (moving a desk across a room or relocating an entire department) Picking up and delivering items posted on UB SWAP
Assisting renovation moves (a Project Manager will be assigned) Picking up scrap materials as requested
Space modification, e.g. to existing heating, cooling, lighting systems Limited storage for short-term (max 30 days) holding at the Helm Receiving area
Updated Stationary, business cards or envelopes  
New Interior or Exterior signage    
Lock and key changes  
Carpentry services related to the move  

Need a Price Quote First?

If you want to receive a price quote before your work is scheduled, check Yes on the Work Order Form. Work will be scheduled without a price quote if you choose No.

Submit requests for moves at least 4 weeks in advance.

Request Service

  • Log in and submit a Work Order Request or
  • Call Customer Service at 716-645-2025

Contact an Expert

Customer Service avatar.

Customer Service

University Facilities

120 John Beane Center

Phone: 716-645-2025; Fax: 716-645-5965

Email: custserv@facilities.buffalo.edu

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