Structure and Function

Administrative Services is an enterprise organization whose units work in concert to steward the university's valuable resources toward accomplishing UB's strategic goals. 

The challenge of stewardship is more than protecting the university's financial resources. We are also concerned with our customer's experiences, our business processes and employee learning and growth.

“The word 'stewardship' means managing something on someone else's behalf.”
Laura E. Hubbard
Vice President, Finance and Administration

Organizational Structure

vpfa org chart.

Functional Overview

Our functional responsibilities span all apects of UB's business. Experts in every area support best practices in their fields.

Internal Audit

Prepare for an internal audit

Meet the requirements of an external audit

Manage possible irregularieis and fraud

Resource Planning

Build a multi-year financial plan

Establish annual student fees

Real Estate and Property Management

Handle university real estate transactions

Acquire new property

Coordinate downtown property management

Assist in long-range physical and land planning

Business Services

Manage and develop the SIRI tool

Support revenue and IFR accounting

Assist in managing accounts and security

Provide financial reports and cash management

Facilitate print needs

Manage mail distribution

Guide the purchase of goods and services

Receive and pay purchases

Maintain property control records

Reimburse business travel expenses

Human Resources

Process employment and appointment paperwork

Prepare state and RF payroll

Administer state and RF benefits

Manage job classification and compensation

Provide assistance with employee relations issues

Present training to faculty and staff

Offer services for employee work life balance

Coordinate the employee assistance program

Ensure proper taxation for foreign nationals

University Facilities

Provide customer service and maintenance

Provide environmental health and safety

Plan, design and implement facilities

Maintain finance and administration

House document library

Manage facilities, sustainability and energy