Revocable Permits

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Revocable Permits are used for the rental of UB space or facilities with state funds. The dollar amount of the anticipated revenue associated with the permit determines the procedure. 

Procedure

  1. The requesting department, represented by the Facilities Planning Management Officer (FPMO), completes the Space Request Form and obtains all required departmental approvals.
  2. The FPMO forwards the approved Space Request Form to Real Estate Property Management (REPM).
  3. REPM reviews the Space Request Form, and forwards an approved copy to FPMO, Procurement Services, Financial Management, and UB's Office of Science, Technology Transfer, and Economic Outreach (STOR).
  4. REPM forwards the Revocable Permit template for prior review and confirmation of terms and conditions.
  5. Procurement Services completes the Revocable Permit including assigning a contract number for tracking purposes and forwards to the non-UB entity for review, comment, and approval.
  6. After the Revocable Permit is signed, notarized, and returned by the non-UB entity, it is signed by Procurement Services.

For Revenue Less Than $10,000

If the anticipated revenue associated with the use of space is less than $10,000, Procurement Services may approve the Revocable Permit based on the Space Request Form serving as departmental approval of use of space.

Procurement Services saves an original executed agreement for its file, forwards an original executed agreement to the non-UB entity, and forwards copies of the executed agreement to REPM, FPMO, Financial Management, and Facilities Planning and Design.

For Revenue Equal To or Greater Than $10,000

If the anticipated revenue associated with the use of space is equal to or greater than $10,000, Procurement Services must forward the Revocable Permit to the NYS Attorney General and Office of the State Comptroller (OSC) for approval.

The requesting department must complete a state-funded requisition and forward to Procurement Services. This requisition serves as department approval for the use of space. When OSC approval is required, departments should allow for additional time and plan accordingly.

Procurement Services saves an original executed agreement for its file, forwards an original executed agreement to the non-UB entity, and forwards copies of the executed agreement to REPM, FPMO, Financial Management, and Facilities Planning and Design.

Revenue Deposits

Revenue must be deposited into a general university Income Fund Reimburseable (IFR) account.

Contact an Expert

Marty Spence

Purchasing, Procurement Services

Phone: 716-645-4551

Email: mgspence@buffalo.edu

Ronald H. Place, Jr.

Director, Real Estate and Property Management

116 Fargo Quadrangle, Ellicott Complex

Phone: 716-645-5432

Email: rhplace@buffalo.edu

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