Transfer Ownership of UBbox Files and Folders

When someone leaves UB, their UBbox account is automatically disabled, and files are no longer visible to collaborators. To prevent this, folders must be transferred to a UB faculty, staff or student. Learn how to transfer ownership before you leave UB. 

Operating Systems: Windows, Macintosh, Linux

Applies to: UB students, faculty and staff

Last Updated: September 21, 2022

Instructions

How to tell who is the Owner of a file or folder

  1. Log into your UBbox account
  2. Select the file or folder (click once)
  3. Permissions are displayed on the right-hand side under Sharing

If the intended new owner is not already a collaborator, make them one

  1. Click the folder you wish to invite people to access
  2. Locate the folder or file you wish to share and do one of the following:
    • In List View, hover over the item and click Share
    • In Grid View, select the item, click the three dots (...), and then click Share
    • In either view, select the item, and click Share in the Action Bar that appears at upper right
  3. Click Invite Collaborators.
  4. Provide the email address, access type, and message (optional) in the pop-up window.
  5. Click Send Invites.

Transfer ownership of a folder to a collaborator

  1. Navigate to the folder to be transferred
  2. Select the folder to be transferred (click once)
  3. Permissions are displayed on the right-hand side under Sharing 
  4. Next to the name of the person you want to become owner, click the three dots (...)
  5. Select Owner
  6. A pop-up will appear. Click Okay. (If you do not see a pop-up, your browser may have pop-ups disabled and you will not be able to change the owner until they are enabled and you follow the steps again.)
  7. Your access type will be changed to Editor, and the selected person will become Owner

Transfer ownership of a file to a collaborator

  1. Locate the file to be transferred in Grid or List view
  2. Click the three dots (...) next to the file
  3. Select More Actions > Manage Collaborators
  4. Next to the name of the person you want to become owner, click the three dots (...)
  5. Select Owner
  6. A pop-up will appear. Click Okay. (If you do not see a pop-up, your browser may have pop-ups disabled and you will not be able to change the owner until they are enabled and you follow the steps again.)
  7. Your access type will be changed to Editor, and the selected person will become Owner

See also

Still need help?

Contact the UBIT Help Center.