Adding/removing recurring Teams and Zoom meetings in Outlook

Several people look at laptop screens.

Follow our simple guide to manage automatic Teams and Zoom meetings in your MS Outlook calendar invites.

Portrait photo of Michael Canfield

By Michael Canfield
 IT Communication Specialist

Published January 29, 2025

Follow our quick instructions to manage automatic Teams and Zoom meetings in your MS Outlook calendar invites. 

Remove Teams or Zoom meetings

  1. Open Outlook and navigate to File > Options > Calendar.
  2. Toggle Automatic Meeting Addition
  3. Under Calendar Options, find the option labeled "Add online meeting to all meetings."
  4. Check or uncheck the box to enable or disable automatic online meeting links for new events.

Adding a Teams Meeting

  1. Create a new calendar event.
  2. If the "Add online meeting to all meetings" option is enabled, a Teams meeting link will automatically appear in the invite.
  3. If the option is disabled, manually add a Teams link by clicking the Teams Meeting button in the event toolbar.

Adding a Zoom Meeting

  1. Ensure you have the Zoom add-in installed in Outlook. 
  2. Create a new event.
  3. Copy the Zoom meeting link from your Zoom account and paste it into the "Location" field of your calendar invite. 

To find more step-by-step instructions for Zoom, visit buffalo.edu/ubit/zoom, or follow our guide on MS Teams.  

Need more help?

The UBIT Help Center is here to help with your technology needs at UB. Students can also reach out to the UB Tech Squad for help; they can meet you anywhere on North or South Campus.  

UB Information Technology News keeps UB students, faculty, and staff informed about their IT services and showcases creative collaborations between UBIT and the campus community. Published by UB Information Technology and distributed via email as The Monthly Download. Edited by Diana Tuorto, IT Communication and Engagement, dianatuo@buffalo.edu.