Personnel actions that lead to initial appointment, reappointment, promotion, or the granting of continuing appointment begin as recommendations at the departmental level and proceed to the school or faculty level, and then to the provost for final approval, subject to such delegation of responsibility as the provost may make to directors or deans in accordance with the SUNY Policies of the Board of Trustees, Article XI. For continuing appointment, all recommendations proceed to the level of the provost and then to the president. Final authority to approve continuing appointments rests with the chancellor upon recommendation of the president. The president has delegated authority for approval of most other academic appointments to the provost. Details will be discussed in the following sections. Procedures and standards followed by individual departments, schools, and faculties during review may supplement these policies, but in each instance they shall:

1. be available in writing to all members of the unit, and be forwarded to all higher faculty personnel review bodies;
2. specify those who are eligible to vote on each type of personnel action, i.e., appointment, reappointment, promotion, and the granting of tenure (Voting Eligibility for Personnel Actions);
3. state the method of presenting candidates for appointment or promotion, and specify the amount and nature of information that must be incorporated in the presentation, and the method of making that information available to those eligible to vote;
4. describe the composition and methods of selection, operation, and reporting of review or personnel committees at each level;
5. describe the method of voting; whether the ballot is secret or open; if by mail, whether eligible voters not present at the meeting at which the candidate's qualifications are discussed may participate; and whether faculty members who have voted as members of a department may also vote as members of a faculty/school committee.