As Chair, you are the lynchpin in the dossier development and department review.

Your responsibilities to faculty eligible for promotion and tenure include:

• Communicating promotion and tenure expectations to faculty
• Meeting regularly with faculty to discuss progress toward promotion and tenure.

• Review and complete Section A of the Dossier Checklist.
• Create the ePTF; redact all monetary figures.
• Review the Conditions of Employment Letter; redact all monetary figures.
• Redact all evaluative letters that request anonymity for Part I and provide the complete letters in Part II.
• Ensure that the Supplemental material provided by the faculty includes a 1-page introduction noting why the items are included; material should not exceed a maximum of 50 pages.

• Draft the statement of procedure for selecting evaluators
• Provide examples of solicitation letter(s)
• Include an evaluator list and a non-respondent evaluator list
• Collect external evaluators’ biographical sketches or CVs

Next, you convene the department meeting to review and vote on the dossier. This meeting adheres to UB’s Faculty Voting Eligibility requirements (e.g. rank-on-rank voting) and follows department and/or School bylaws/standards.

If an Advocate has been identified by the faculty, the Advocate must be invited to present and answer questions at the department meeting.

After the department meeting, develop your Chair’s letter to:

• State the Chair's recommendation.
• Report the department's quantitative vote and explain how the vote should be interpreted (including any negative votes or abstentions).
• Identify any leaves that extended the faculty member's tenure clock.
• Describe the faculty member's research, teaching and service contributions.
• Define disciplinary norms.
• Address the faculty member's ebbs and flows and production gaps.
• Convey the faculty member's role in team science research.
• Describe cross-disciplinary contributions and define the faculty member's role.
• Contextualize evaluators' negative comments.