Dean Dossier Guidance As Dean, you or a designee convene the unit-level Appointment, Promotion & Tenure committee (APT) meeting, which adheres to rank-on-rank voting and follows school/unit bylaws/standards. If the faculty has selected an Advocate, the Advocate must be invited to present and answer questions at the APT meetings.
Policy on Faculty’s Right to Advocacy Faculty may select an Advocate Advocacy is offered to faculty whenever there is a negative vote/recommendation at any review level (department vote through PRB recommendation) Advocacy meeting attendees include the advocate, Senior Vice Provost of Faculty Affairs, PRB Chair, and department chair. Following the decanal/APT committee meeting, the Dean presents a faculty dossier to the Provost through a Dean’s letter that must:
state the Dean’s/VP’s recommendation describe the mission of the College/School/Unit, including its future growth and direction, and the contribution of the faculty’s work to that mission contextualize the faculty’s research, teaching and service contributions in relation to your unit’s mission report the APT and department vote outcomes address the unit-level personnel vote and any irregular aspects of the case explain how the APT vote should be interpreted, including an explanation of negative votes/abstentions discuss the Chair’s recommendation and either endorse or modify it confirm or modify disciplinary norms and standards described in the Chair’s letter address any case anomalies, including timing, if they are not adequately addressed in the Chair’s letter.
Prior to submitting a dossier to the Office of Faculty Affairs: Complete Section B of the Dossier Checklist Perform text recognition (OCR) on the complete dossier PDF Upload the dossier PDF to your UBbox folder shared with Faculty Affairs and include a PDF of Supplemental Material Action item Deliver or mail one, single-sided hard copy dossier to Faculty Affairs . The dossier now moves to the next review body, the President’s Review Board (PRB).