Faculty Dossier Guidance

Promotion and tenure review is an evaluation of three areas: your research/scholarly/creative work, teaching and mentoring, and service contributions. These are evaluated in relation to UB’s and your department’s/school’s standards, along with your discipline’s expectations. Your accomplishments, independence, trajectory, reputation and fit within the university’s mission will be assessed.

On this page

Required Dossier Contributions

Current CV

  • You may update your CV throughout the dossier review process. The CV is the only document that may be updated.
  • When providing an updated CV, please highlight all edits/updates and ensure that the current date appears on the first page.

Personal Statements

Research/Creative Activity Statement

  • not to exceed 3 pages
  • provide context for and intention of your work; include evidence of influence in the field and define future plans and goals.

Teaching Statement

  • not to exceed 3 pages
  • describe your teaching philosophy and approach to education, teaching innovations, training accomplishments, related scholarly output and range of courses and levels taught and highlight teaching awards.

Service Statement

  • not to exceed 2 pages
  • provide a concise description of your professional contributions and leadership roles; and address the three UB-recognized categories of service in order of importance: Professional/Public Service, University Service, and Community Service

Teaching Portfolio

  • approximately 20 pages total including your Teaching Statement
  • consists of selective course materials and examples of innovative teaching developments that reflect your most important teaching accomplishments, strengths and goals.

Student/Trainee letters

  • Provide the names and email addresses of 4-6 former students/trainees; your Chair solicits teaching and mentoring impact letters

Collaborator Letters

  • Provide the names and email addresses of 6-8 collaborators; your Chair solicits collaborator letters

External Evaluator exclusions

  • Provide the names of any individuals whom your Chair should not solicit as external evaluators

Optional Dossier Contributions

Diversity, Equity & Inclusion Statement

  • not to exceed 2 pages or may be incorporated into the 3 required Personal Statements noted above
  • should address multiple facets of how your values and experiences have advanced and will continue to advance DEI and related UB goals

Advocate

  • You may elect to have an Advocate. See the Advocate Dossier Guidance page for more details
  • You may opt to identify an advocate if you believe that your case will be strengthened or more fully presented. There is no negative connotation associated with having an Advocate
  • Ideally, you should select an Advocate at the start of the dossier process so the Advocate may contribute at the fullest level. However, you may elect to have an Advocate at any point during the review process prior to the Provost’s review of your dossier

Supplemental Materials

  • you may elect to include additional materials such as your most significant publications (no more than 5)