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III. The Promotion Dossier

Section A. Departmental Preparation and Review

PART II of Section A (Confidential and Not Available to Candidate)

III.A.II.3. Background Information on External Evaluators

To aid reviewers, this item of the dossier should include the following materials:

  • A statement of the method used to select the external evaluators, including special reasons for selecting any particular evaluator.  The purpose of this statement is to present clear and convincing evidence that the evaluators are disinterested, i.e., have nothing personally and professionally to gain by the evaluation they provide;
  • A list of all evaluators who were asked to write letters;
  • A statement indicating those evaluators who did not respond, and also including those who did respond and declined to provide a letter (giving a brief reason for the declination);
  • A copy of the Chair’s letter of solicitation to the evaluators;
  • A short bibliography of each outside evaluator establishing the evaluator’s scholarly reputation, appended to the end of the dossier.
  • The final list of evaluators is not to be shared with the candidate.