Disposal of Equipment Form

Step 1: Confirm Item Status

Verify that the item meets the criteria for disposal due to either poor condition (non-functional or no longer serviceable) or scrap condition (broken, obsolete, or beyond repair). If uncertain, consult with Asset Management before proceeding.

Step 2: Prepare the Item for Removal

Prior to submitting a disposal request:

• Remove all non-related materials or accessories from the item.
• Secure all moving parts to prevent damage or injury during handling.
• Drain all fluids, such as ink, chemicals, gases, or powders, from equipment reservoirs.
• For hospital or medical equipment, sanitize using a bleach solution.

Step 3: Address Potential Hazards

If the item:

• Contains radioactive material, or
• May pose chemical, biological, or physical hazards,

Contact Environment, Health & Safety at 716-829-3301 prior to initiating the disposal request to ensure safe handling and compliance with regulatory requirements.

Step 4: Check for Building Attachments or Utility Connections

If the asset:

• Is permanently affixed to a building, or
• Requires disconnection from utilities (e.g., plumbing, electrical, gas),

Contact University Facilities Customer Service at 716-645-2025 for appropriate disconnection procedures before continuing with the request.

Step 5: Identify Assets Clearly

On the disposal request form:

• Clearly list all Asset Tag Numbers associated with the items to be removed.
• Be specific and accurate, as University Facilities will remove only the items and quantities listed.

Step 6: Obtain Required Approvals

• The Request for Disposal Form must include two authorized signatures, as specified by university policy.
• Ensure that both signatures are obtained before submission.

Step 7: Submit and Retain Documentation

• Print the completed and signed form.
• Scan and retain a copy of the form for departmental records and audit purposes.

1. Review the Document

Carefully read all pages of the PDF form to identify any specific instructions or section requirements.

2.  Complete the Form

Enter all requested information directly into the fillable fields of the form.

3.  Print the Completed Form

Once all fields are completed, print a hard copy of the form.

4.  Obtain Required Signatures

Ensure the form is signed by all required authorized personnel, as indicated.

5.  Retain a Copy for Your Records

Scan the signed form and save a copy for departmental records and audit purposes.

6. Submit the Form

Send the original, signed form to both departments as follows:

1. University Facilities

• Email: custserv@facilities.buffalo.edu
  - OR -
• Fax: 716-645-5965

2. Asset Management

• Email: ubs-assetmanagement@buffalo.edu