Non-Employee Personal Reimbursement Request

The Non-Employee Personal Reimbursement Request form is a document to pay and reimburse non-employees for various non-travel expenses for all three funding sources — State, Research Foundation (RF) and UB Foundation (UBF).

Non-employees include: 

  • Guests
  • Faculty and staff job candidates
  • Unpaid students

Download the Form

Reimbursement for Non-Employee Personal Reimbursement
This form CANNOT be used for:

• supplier payments
• travel expenses
• mileage expenses
• honoraria
• RF moving expenses
• independent contractor payments
• non-resident alien scholarships
• award payments
• student tuition
• student scholarships

Mobile Users

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Completing the PDF Form

  1. Consult the appropriate department's web pages for specific instructions, which could differ according to funding source
  2. Enter requested information into the form
  3. Print the form
  4. Get required signatures
  5. Scan a copy of the signed form for your records
  6. Send the original, completed, signed form to:        

Note: For reimbursements related to COVID-19 concerns,  write "COVID-19 Cancellation" in the comment field.

Funded by the State

Karen Buchheit
Travel, Financial Management
224 Crofts Hall
North Campus

Funded by Research Foundation Non-Sponsored Programs

Benjamin Stich
Accounting and Financial Reporting, Financial Management
418 Crofts Hall
North Campus

Funded by UB Foundation (UBF)

UB Foundation, Inc
Center for Tomorrow
North Campus

Funded by Research Foundation Sponsored Programs

Sponsored Project Services
The Commons
520 Lee Entrance Suite 211
North Campus

Need Help Completing the Form?

Funded by the State

State-funded RAP reimbursements; honoraria; Critic Teachers

avatar.

Karen Buchheit

Travel, Financial Management

Phone: 716-645-4528

Email: kmb36@buffalo.edu

Funded by Research Foundation Non-Sponsored Programs

avatar of Benjamin Stich.

Benjamin Stich

Non Sponsored RF Accounting and Financial Reporting

Phone: 716-645-7665

Email: bstich@buffalo.edu; ubsd.nsgroup@business.buffalo.edu

Funded by Research Foundation Sponsored Programs

Look Up Your Department's Grant Experts

Funded by UB Foundation (UBF)

Rose Dommer.

Rose Dommer

Accounts Payable Manager

UB Foundation

Phone: 716-645-8749

Email: rdommer@buffalo.edu

Form Facts

Form Type: Downloadable, PDF document

Requirements: Adobe Reader

Updated: January 2020

Owner: Financial Management