Requesting a Different UBITName

Operating System: All

Applies To: UB students, faculty, staff

Last Updated: December 2, 2019

You are eligible to receive a different UBITName if any of these is true:

• You legally changed your name, and it has been processed by the appropriate UB administrative office and updated in the University Online Directory.
• Students can choose to use a name other than a legal name. Please note that there are some areas where a legal name is mandatory. Students: enter your preferred name through HUB.
• The automatically created UBITName is agreed to be obscene or offensive.
• You are newly appointed faculty or staff and the automatically created UBITName differs from your identity at a former institution or professional field, or is confusing to others.

See the UBITName Account Policy for more details about who may request a different UBITName.

See the Student Preferred Name Policy for more details about using a preferred name.

Include:

• The reason you are requesting a different UBITName
• The UBITName you would like:
  
  • 2-8 characters in length
  • Cannot contain special characters (such as * or - or _)
  • Cannot begin with a numeric character

 If your request is approved, activate your UBITName and begin using it.

Both your old and new UBITName will remain active for up to 30 days. During that time you must:

• Arrange for departmental changes
  • Students: Notify your professors and department that your UBITName has changed
    
  • Faculty and Staff: Notify your departmental IT Staff that you are changing your UBITName. 
• Copy email messages, contacts and files from your old UBITName email mailbox, UBbox and UBfs space to your new UBITName email mailbox, UBbox and UBfs space. The old UBITName mailbox, UBbox and UBfs space will be deleted when your new UBITName is made permanent.
• Share your new email address with others.
  
• If you are a member of a listserv email address, you must log into the listserv Web interface and subscribe to the listserv with your new UBITName before you unsubscribe your old UBITName.
• If you currently have access to the following services you will not be able to log into them with your new UBITName until after your new UBITName is permanent: MyUB, HUB, ePTF, eReq
• If you currently have access to the following services, you must contact them directly to update your UBITName. These services will not update automatically with completion of a UBITName Change:
  • Concur - Contact Travel and Expense Support
  • Click IRB Portal - Submit a ticket with Electronic Research Administration
  • UB Edge - Contact Human Resources
    

Send email to the UBIT Help Center from your new UBITName asking to remove your old UBITName and make your new UBITName permanent.

Once your request is processed, your old UBITName will be deleted and its remaining contents will no longer be accessible. Email sent to it will be returned to the sender as undeliverable.

Legal name change:

• Faculty and staff:
  
  • Contact UB Human Resources
• Students:
  
  1. Contact the Office of the Registrar and follow their steps to update your information
  2. Submit a ticket to have your name changed on email

• Faculty and staff:
  • Contact Equity, Diversity and Inclusion.
    
  • Because HR systems do not yet have a preferred name field, some systems may not be able to be changed.
• Students:
  1. Use HUB to set your preferred name
     
  2. Update your Send Mail As setting in UBmail for students 
     • At this time, students who also have an appointment with the university (TA/GA) will only see their student name change. Students experiencing difficulty with their faculty, TA or GA name through Human Resources should contact UB’s Office of Equity, Diversity and Inclusion for resources and assistance.